I. PURPOSE
The purpose of this solicitation is to establish a firm fixed price term contract with a qualified source to
provide comprehensive janitorial services to the Department of Motor Vehicles (DMV) location on page 2.
This solicitation also includes a requirements based portion using the dollar per hour rate for special
cleanings.
II. SCOPE OF WORK
A. GENERAL
1. The Contractor shall furnish all labor, supervision, equipment, supplies, materials, and incidentals
to properly perform the cleaning and custodial (janitorial) requirements contained in this contract,
except those materials and supplies furnished by DMV. DMV will furnish all: hand soap, hand
towels, toilet seat covers, toilet tissue, feminine protection products, light bulbs, and light
tubes. All DMV furnished supplies must remain on-site and not be used for any other
purpose.
2. The Contractor shall perform all specified tasks herein. A list of tasks and frequencies is included
as Attachment A. The Contractor should not need to be prompted or reminded by the DMV
about any of the Janitorial Tasks to be Performed, and must pre-schedule all monthly, and
semi-annual services with the Contract Administrator.
3. The Contractor shall provide the following man hours on site, at minimum, however, there may be
times that more nightly man-hours are required in order to complete the periodic tasks: weekly,
monthly, semi-annual and as needed tasks, such as mopping, scrubbing, buffing, stripping, and
waxing floors, washing windows inside and out, shampooing carpet, etc. DMV will not pay for
overtime: all additional time, materials and labor needed to complete the periodic work shall be
included in the fixed price per month.
Lynchburg CSC- 3.5 man hours per night 4. The Contractor must coordinate and pre-schedule the cleaning of any locked, secure areas with the
Contract Administrator; this includes routine cleaning in addition to periodic tasks.
5. If the Contractor fails to provide the daily services required under this contract for one or more
days,the Contractor's monthly invoice may be reduced by an amount equal to the value of the
days not worked.
6. If the Contractor does not arrive on site to perform services for 2 consecutive days, DMV may
immediately terminate the Contract for default and seek alternative services.
7. The Contractor's employees and any subcontractor's employees shall abide the Governor's Executive
Orders regarding COVID and mask requirements.
B. SCHEDULE
1. The Contractors shall clean the buildings per day as stated below, on days and times approved by the
CSC Managers, except on state observed holidays.
a) Lynchburg CSC, Monday -Saturday, 6 day per week
2. The Contractor shall contact the Contract Administrator and arrange a schedule of cleaning hours
acceptable to the DMV, taking into consideration the CSC's hours of operation.
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