The City of Martinsville is requesting pricing for a new hoseless sludge collector system to be placed at the Water Treatment Plant It is the responsibility of the offeror to ensure that their bids reach the appropriate office prior to the close time on the bid. Response received after the date and closing will be considered non-responsive and will not be accepted. In the event the bid from the lowest responsible bidder exceeds available funds, the City may negotiate with the apparent low bidder to obtain a contract price within available funds. The procedures for such negotiations shall be as follows: a. City, Engineer, and apparent low bidder together will review the project and attempt to find mutually agreeable proposed changes that will effectively reduce the cost of the project. b. Apparent low bidder will present reasonably documented and substantiated proposed deductions in project cost for each potential project change, which will allow City to evaluate each proposed deduction. c. The parties will attempt to negotiate and sign a reasonable contract for the entire project, the price of which does not exceed available funds. Selection Criteria:
1) Price
2) Ability to meet desired product specifications
3) Delivery Date
4) Review of References
5) Familiarity with current system The City of Martinsville currently has 2 settling basins that hold approx. 250,000 gallons each and are approx. 200' long. Currently there is 3 hoseless sludge collectors in each basin for a total of 6. These 6 are operated by a pulley and cable system that are set by a timer to run at designated times. The current system was manufactured by Unitronics and has reached the end of its life. The City prefers the pulley system but is open to learning about any new technology.
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