APPLICABILITY OF THE A/E MANUAL: The rights and duties of the Owner and Architect/Engineers applicable to State projects are set forth in the Terms and Conditions of the A/E Contract (CO-3a) and the A/E Manual. Offeror's attention is directed to Chapter 2, Definitions, for definitions of terms used in this RFP. The terms "Agency" and "Owner" are used interchangeably in the material referenced in this RFP and mean the public body issuing this solicitation for services and with whom the successful A/E Offeror will enter into an agreement. PURPOSE: The Agency often needs professional A/E assistance for services/projects as enumerated in the scope of service (Section IV). The aim of this RFP is to contract with an A/E firm who will agree to be available to provide these services in a timely manner, thereby reducing the Agency's cost and time for advertising and developing numerous RFP's, and generally to increase the Agency's efficiency in obtaining professional services. The purpose and intent of this RFP is to solicit proposals for a Term Contract for such professional architectural and/or professional engineering services to be provided on an "as needed" basis pursuant to Project Orders issued during the contract term. The contract shall be renewable for a one-year term, at the Agency's option, for up to a maximum of two (2) one-year term renewals. Contract Award may be made to more than one offer or. AGENCY'S RIGHT TO ISSUE RFP'S AND PROJECT ORDERS: The Owner reserves the right, at its sole discretion, to issue RFP's for similar work, for other disciplines or types of work, and for other projects as the need may occur. An A/E may have only one A/E Term Contract in effect with an Agency or its subsidiaries or branches at any time. The Owner also reserves the right to issue Project Orders to other A/E's under Term contracts at its sole discretion, based on its evaluation of each A/E's qualifications, expertise, current workload, capabilities, performance record, location or distance to the project, and other factors as may be pertinent to the particular project. SCOPE OF SERVICES: The selected A/E shall furnish all expertise, labour and resources, in accordance with the requirements of the A/E Manual, to provide complete services necessary for Project Order(s) issued during the Contract Term. The following generally summarizes the types of scopes of services that the A/E may be required to perform, depending on the individual Project Orders: In addition, proposer may be required to: o Prepare Environmental Impact Reports for VDOT Capital Outlay and non-capital outlay building projects, which meet all requirements specified in Virginia DEQ's Procedures for Environmental Impact Review of Major State Facilities. This will include handling submission to DEQ and all steps necessary to obtain final approval. The consultant will assure VDOT compliance with all conclusions and recommendations specified in the DEQ's approval. This includes monitoring the construction phase. o Perform Environmental Site Assessments for Capital and non-capital project land acquisitions to meet requirements of VDOT, the State Attorney General's Office and Bureau of Real Property Management. o Prepare documentation for submission to Federal, State and Local agencies to facilitate processing and approval of permits, clearances or other requirements as may be needed. o Other types of services of a nature consistent with the intent of the RFP. o Provide resources in support of rest areas many initiatives state-wide to improve safety, efficiency and facilities o All contractually required A/E submittals to VDOT and DEB shall be a work product at 100% quality and quantity in order to provide expeditious reviews. A/E shall commit adequate resources to insure that all milestones and deadlines included in the A/E contract are met Any project order for a feasibility study, programming, or bridging documents issued pursuant to the Term Contract shall not include the right to extend the A/E's scope of services to include full design and construction period services and shall not be considered as preparation of an RFP for services. The A/E completing such project order shall not be prohibited from participating in competitive negotiation procurement for such future services. Under Executive Order 35 (2019), Cabinet Secretaries and all executive branch agencies are directed to continue and advance the following on a race and gender neutral basis: exceed a target goal of 42% on discretionary spending with small businesses certified by DSBSD (the Virginia Department of Small Business and Supplier Diversity).
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