PURPOSE
The intent of this Invitation for Bid (IFB) is to obtain competitive bids for the purchase of annual
requirements of HDPE pipe on an as needed basis for the City's Department of Public Works.
Pipe shall be delivered F.O.B. destination to anywhere within the City of Suffolk in accordance
with all specifications, terms, and conditions herein.
COMPETITION INTENDED
It is the City's intent that this Invitation for Bid (IFB) permits competition. It shall be the bidder's
responsibility to advise the Purchasing Agent in writing if any language requirement, specification,
etc., or any combination thereof, inadvertently restricts or limits the requirements stated in this
IFB to a single source. Such notification must be received by the Purchasing Agent not later than
five (5) business days prior to the date set for bids to close. The City reserves the option to renew this agreement for two (2) additional one-year periods
ending October 31, 2025. Unless notified in writing thirty (30) days prior to the expiration date,
the contract will automatically renew during these periods.
Initial rates and subsequent renewal rates must be guaranteed for a minimum of twelve (12)
months. Any increase in rates shall be limited to the lesser of the Consumer Price Index for all
Urban Consumers (CPI-U) - Other Goods and Services (unadjusted for the current 12 month
period) or 3%. The City does not guarantee approval of any rate increase. The City must be
notified of any rate increases during the contract period. SCOPE OF WORK: The intent of this Invitation for Bid (IFB) is to obtain competitive bids for the
purchase of annual requirements of HDPE pipe on an as needed basis for the City's Department
of Public Works. Pipe shall be delivered F.O.B. destination to anywhere within the City of Suffolk
in accordance with all specifications, terms, and conditions herein.
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