This is a service / maintenance or supply contract in Rockford, Illinois. Contact the soliciting agency for additional information.

For supplies, materials, equipment or services. Board of Education Approval (anticipated) 10/25/2022 Notice of Award (anticipated) 10/26/2022 Contract Start Date 7/1/2023 The intent of this bid is to establish a contract for a period of three (3) years from the date of award, during which time the successful bidder shall guarantee firm prices for items awarded to him/her as specified in this bid. The awards may be extended for two (2) additional years, one (1) year at a time. This bid will be awarded to one contractor. This bid will be awarded to the contractor providing the lowest responsible pricing and meeting the specifications at the discretion of the Facilities Department; this bid will be awarded to a single contractor The successful Bidder must submit a separate invoice for each purchase order. The information on that invoice shall cover only that one purchase order. On the attached list, please type on the bid sheet(s) the information that is requested. If there is insufficient room for your information on this Bid Sheet(s), please present data on a separate sheet (one item to a sheet). Any interested party, including all Bidders, may examine the bid summary after bids have been opened and awarded by the Board of Education. Bid summary will be available at the Board of Education Administration Building, Purchasing Department, Monday through Friday. Bid recaps may also be reviewed by electronically. Vendors signature on this Bid Form must be an actual signature. A stamped, facsimile, or typed signature may disqualify the bid. Please address all questions relative to any bid in writing to the Purchasing Department, Director of Purchasing, Board of Education, 501 Seventh Street, Rockford, Illinois 61104. All request for information must be submitted at least five business days Monday - Friday prior to the bid due date and time. Responses to questions will be reviewed by the Purchasing Department and if a response or clarification to the IFB is issued it will be issued via addendum to the bid and published on the District website and, if applicable, electronically. Any request for information submitted after the deadline will not receive a response. Under no circumstances may any bidder or its representative(s) contact any employee or representative of the Rockford Public Schools regarding this bid prior to the closing date, other than in writing to the Purchasing staff provided above. Any violation of this condition may result in a Vendor being considered non-compliant and ineligible for award. The award on this bid will not be made at the time specified for the receiving and opening of bids. The bid will be awarded at a later date by the Board of Education. In order that Bidders may more accurately complete a bid, it is anticipated that the Board of Education will consider the award on this IFB within 60 days of the date of bid opening; the successful Bidder(s), if any, will be notified immediately thereafter. No bid may be withdrawn by a Bidder after the time and date of the official public opening. All bid prices submitted must be valid for a period of sixty (60) days after the date set for the bid opening. This period of time is reserved to permit the Owner to evaluate bids, conduct tests, make the award and issue either a contract or purchase order(s). All bid prices must remain valid and firm on awarded bids until product(s) is/are delivered or project completed, and until accepted by the District and invoiced by the Contractor. In compliance with the solicitation, the bidder agrees, if this bid is accepted within sixty (60) calendar days from the date specified in the solicitation for the receipt of bids, to furnish any or all items upon which prices are bid at the price set opposite each item, delivered at the designated point(s), within the time specified in the solicitation. The Board of Education reserves the right to reject any or all prices or bids submitted. The Board of Education reserves the right to return any merchandise for full price credit or replacement at the Districts discretion that does not comply with the conditions and specifications. The Board of Education reserves the right to increase or decrease quantities shown on bid. The Board of Education reserves the right to cancel purchase orders if the delivery or completion is not performed in accordance with the bidding document and the date stated on the purchase order. The Board of Education reserves the right to have any product analyzed at a laboratory to ascertain compliance with specifications. Expense of such testing shall be by the Board of Education unless such tests prove noncompliance with specifications at which time the expense shall be the responsibility of the Contractor. Bids will be awarded to the lowest responsible Bidder complying with these conditions and specifications. All rights are reserved by the Board of Education to select the bid that in its judgment is in the best interest of the District and meets the needs or purposes intended. Such decisions shall be final and not subject to recourse. All bids submitted must be valid for a minimum period of sixty (60) days after the date set for the bid opening. Please check the Terms and Conditions for any variation of this requirement. All prices are F.O.B., Rockford, Illinois, which is further defined as meaning the price submitted on the bid sheet is the total price to this school district, including all freight and delivery charges. Under no circumstances may prepaid charges be added to the invoice. Questions Due Date: Oct 4th 2022, 12:00 PM CDT