This is a service / maintenance or supply contract in Rennie, Manitoba. Contact the soliciting agency for additional information.

Reference Number 0000233204 Source ID PV.MN.MB.498.C6 Bid Intent Not Available Questions are submitted online No NOTE: For INFORMATION or item clarification, if required, CONTACT: Adeseye Oshoniyi- Adeseye.oshoniyi@gov.mb.ca DDP Destination, Freight Prepaid to: Environment, Climate and Parks Rennie Maintenance Yard 1.5 km's East of Rennie, MB R0E 1R Bidder to indicate if you are able to meet the requested delivery date of October 31, 2022 yes ____ OR no ____ If NO, then indicate a realistic delivery as follows: Delivery in ___ working days or ____weeks from receipt of the order This procurement is subject to Chapter 5 of the AIT Vendor e-mail address: (if available) ____________________ Quantity clarification: quantity listed contains 2 or 3 decimals _________________________________________________________________________ ITEM QTY DESCRIPTION DELIVERY NO. DATE ======================================================== ITEM 10 31/10/2022 1.00 Each GSIN: N5650MATERIAL: 99121045 ROOFING MATERIAL AS DESCRIBED BELOW: Environment, Climate and Parks requires the following metal roofing and supplies: 1. 29 GA, 36" wide, tough rib coloured metal roofing, Melchers Green, in the following measurement and quantities: - 22 pce 126" - 28 pce 124" - 28 pce 172" 2. 14" wide ridge cap, Melchers Green 150 feet 3. Standard ridge cap, Melchers Green 40 feet 4. #10 x 1.5" coloured woodgrip screws, melchers green 3000 pce 5. #14 x 7/8" coloured stitchscrews, melchers green 1000 pce Please indicate: Information on the product offered as follows: Manufacturers Name__________ Brand Name______________ Product / Style Number ________ Bidder#s catalogue/reference number ( if applicable) ____________ ======================================================== For the Supply and Delivery of Roofing Materials for the Government of Manitoba, Department of Environment, Climate and Parks. QUOTATION EVALUATION Generally the lowest overall price of an acceptable item meeting specification in accordance with the terms & conditions of the RFQ will be awarded the order. Quotations will be evaluated based on: 1,,Compliance of bid; 2,,product offered compared to product description/specifications requested; 3,,price; 4,,delivery; and 5,,any other terms & conditions indicated on this RFQ. Failure to provide adequate information to evaluate the item offered may be cause for rejection of your quote by the Manitoba Government (Manitoba) Manitoba reserves the right to contact bidders after the closing date but prior to award for clarification purposes if required as part of the evaluation process. PRODUCT: Items offered must meet or exceed the specifications indicated for the items listed. If it is your intention to offer an item which does not meet all the specifications outlined, then you must indicate all intended deviations or changes on the return quote. In the absence of any particular details, the product offered is to be completed with first quality design, manufacturing, finishing techniques and materials as required to produce a first quality product for the intended use. It should be noted that clarification of missing details may require discussions etc. with the end user. QUALITY / ACCEPTABILITY Any product supplied must be new, unused, first quality. All goods delivered are subject to inspection prior to delivery acceptance. Signing of any delivery slip should not be construed as acceptance of the product delivered. Manitoba reserves the right to reject any product, after final inspection that does not meet the specification or product description requested. Manitoba reserves the right to reject any product supplied which, upon inspection or use, is deemed by the using department to be unacceptable for their intended use. Products to be supplied as specified on the contract/purchase order. Any substitutes shipped without prior written approval will be rejected at time of delivery or held at shippers risk pending return instructions Products rejected by the using department will be returned to the Vendor for full credit or replacement product at no cost to Manitoba or the contract may be cancelled. TO BE DELIVERED DDP DESTINATION, FREIGHT PREPAID. Unit prices include all necessary charges e.g. freight, insurance, handling etc.). If any charges are not included please explain in detail any/all charges which will be extra to the unit prices quoted and will be charged on the invoice. NOTE: SUPPLIER SHOULD PROVIDE AT LEAST 24 HOURS NOTIFICATION OF DELIVERY TO DELIVERY ADDRESS INSPECTION: Final inspection and acceptance or rejection of the goods will be made promptly as practicable, but failure to inspect and accept or reject goods promptly does not mean that the Manitoba Government has accepted these goods. The Government of Manitoba reserves the right to inspect the goods for up to 90 days after the date of delivery. Partial acceptance of rejection of an order does not release the Bidder from its responsibility to complete the order. WARRANTY MANUFACTURER'S WARRANTY State warranty of units offered (as applicable to Manitoba's use)(Manitoba's use would usually be considered commercial application not consumer) Product _________ months OR _______ years Labour _________ months OR _______ years Please note: During the period of the warranty offered, all labour, transportation, parts, surcharges including shipping and brokerage will be included. The Province of Manitoba will not pay additional charges while the item(s) offered are under the above stated warranty. If the warranty offered is the Vendor's warranty in combination with or in place of the Manufacturer's warranty then a complete explanation must be provided. WARRANTY SERVICE/LOCATION Potential costs associated with the location of warranty service might be used in the evaluation of this quote as applicable. Is warranty service provided on site at our premises Yes___ or No____ If No Indicate the location the unit must be sent to for manufacturer's certified and/or approved warranty service Company name_______________________ Location (city & province)______________ Do you have a toll free phone number for warranty service Yes______ or No______ IF YES PLEASE PROVIDE:________________________ AFTER WARRANTY SERVICE Is after warranty service provider the same as above Yes ___ or No_____ If No please advise Company name_______________________ Location (city & province)______________ COSTS Costs incurred in the preparation, presentation and submission of a Bid shall be borne entirely by the Bidder. GOVERNING LAWS Manitoba requires its suppliers to adhere to provincial labour laws and, where businesses use sources outside of Canada, Manitoba expects suppliers to comply with local labour laws in the country of manufacture. TERMINATION Manitoba may, in its sole discretion, immediately terminate a purchase order/contract in writing if: a) The vendor fails to properly fulfill, perform, satisfy and carry out each and every one of its obligations under the purchase order/contract, or b) The vendor fails or refuses to comply with a verbal or written request or direction from Manitoba within three(3) days of receiving the request or direction; or c) The vendor become bankrupt or insolvent or liquidates; or d) A receiver, trustee or custodian is appointed for the assets of the vendor, or any partner thereof; or e) The vendor or any partner thereof makes a compromise, arrangement, or assignment with or for the benefit of the creditors of the vendor or of that partner, as the case may be; or f) The vendor fails to secure or renew any license or permit for the vendors business required by law; or any such license or permit is revoked or suspended; or g) The vendor or any partner, officer or director of the vendor is found guilty of an indictable offence; or h) The vendor fails to comply with any law or regulation relating to the employment of its employees; or i) The vendor at any time engages in any activities or trade practices which, in the opinion of Manitoba, are prejudicial to the interests of Manitoba, or a department or agency thereof; or j) There is a breach of any provision of the purchase order/contract. k) The goods provided by the vendor are not according to the contract or otherwise unsatisfactory; or l) The services provided by the vendor are unsatisfactory, inadequate, or are improperly performed; or m) The vendor has failed to meet the delivery date indicated on the purchase order/contract or repeatedly failed to meet the delivery lead time, indicated on the purchase order/contract. Manitoba may, in its sole discretion, terminate the purchase order/contract at any time by giving at least 30 days written notice to the vendor prior to the intended termination date. All purchases by Manitoba under the purchase order/contract are subject to and expressly conditional upon the Legislature of Manitoba duly appropriating funds to the fiscal year in which they are required to be paid. For the multi-year contracts the RFQ/contract term "fiscal year" means the period commencing April 1st of one year and ending on March 31st of the next ensuing year. PUBLICITY, MEDIA, OFFICIAL ENQUIRIES AND ADVERTISING Neither the bidder nor its suppliers/vendors, employees nor consultants shall make any public statement making reference to, or relating to the existence or performance of the purchase order/contract in any advertising, testimonials or promotional material without the prior written consent of the Province of Manitoba, which shall not be unreasonably withheld. The provision of this condition shall apply during the extension of a purchase order/contract and indefinitely after its expiry or termination. CONFIDENTIALITY The content of this RFQ and any other information received by the Bidder relating to the RFQ, gained through the RFQ process or otherwise, is to be treated in strict confidentiality. The Bidder shall not disclose any of the information in whole or in part to anyone not specifically involved in the preparation of the Bidder's quotation, unless written consent is secured from Manitoba prior to the said disclosure. The obligation of each Bidder to maintain confidentiality shall survive the expiration or the acceptance/rejection of their quotation and/or any resulting Contract/ Agreement(s) to supply the requirements of this RFQ. FAVOURED CUSTOMER CLAUSE If during the period of the offer the Bidders offers for sale like quality and quantity similar to customers at more favorable terms, the current quoted price shall be immediately altered to a level that reflects the same favorable terms. VENDOR INFORMATION RIGHT TO REISSUE RFQ Manitoba reserves the right to cancel and/or reissue the RFQ where, in Manitoba's sole opinion, none of the quotes submitted in response to the RFQ warrant acceptance or where it would be in the best interests of Manitoba to do so. Costs incurred in the preparation, presentation and submission of a quote shall be borne entirely by the Bidder. Manitoba shall not reimburse any bidders for any costs if the RFQ is cancelled or reissued. AUTHORIZED VENDOR Manitoba reserves the right, prior to any contract award, to secure evidence to Manitoba's satisfaction that any bidder is the manufacturer or an authorized distributor, dealer or retailer of the goods offered and is authorized to sell these goods in Manitoba, Canada and upon request will provide Manitoba with written evidence thereof. Manitoba Labour, Consumer Protection and Government Services Procurement and Supply Chain (PSC) 600 - 352 Donald Street Winnipeg, Manitoba R3B 2H8 Ph: 204-945-6361 For all other general inquiries related to this tender opportunity, please contact the name of the individual(s) identified on page one of this tender document. INVOICING AND PAYMENT Subject to the following subsections, in consideration the goods provided or delivered to the satisfaction of Manitoba, Manitoba shall pay the Contractor an amount not exceeding the amount specified in the successful Contractor's bid submission. All invoices shall be issued in writing and satisfactory to Manitoba in both form and content. The contractor shall also provide to Manitoba such supporting documents, vouchers, statements and receipts as requested by Manitoba. Manitoba shall endeavor to pay the Contractor any fees due within 30 days net after the receipt and approval of the invoice and any supporting materials requested. PAYMENT TERMS Manitoba will consider Early Payment Terms. Manitoba's standard payment term is net thirty (30) days. The Bidder shall specify their standard invoice term: _____________________________ Is there any applicable discounts for early payment Yes _____ No _____ Initial __________ If Yes, please specify: _____________________________________________________ Does your early payment clause appear on your invoice Yes _____ No _____ Initial __________ CANADIAN FUNDS Manitoba prefers to receive quotations in Canadian funds. If the pricing offered is quoted in a currency other than Canadian then the currency must be clearly identified on the quote document. ACCOUNTS RECEIVABLE ADDRESS Due to our computerized accounts payable system please advise if your invoice address (accounts receivable) is the same as the address for orders / quotes shown above YES ____ or NO ______ If NO provide complete details i.e. box #, street address, city<(>,<)> province, postal code, etc. _________________ MANITOBA'S RETAIL SALES TAX LICENSE Are you licensed by Manitoba Finance to collect and remit Manitoba's Retail Sales Tax YES_____ or NO_____ If NO disregard the following paragraph. MANITOBA'S RETAIL SALES TAX Is the product(s) offered subject to Manitoba's Retail Sales Tax YES____ or NO _____ If the quote consists of both taxable (T) and non-taxable ( NT) items. please indicate T or NT opposite each item offered. YOUR QUOTATION REFERENCE # (if applicable) _________. Proposed Delivery Address: Environment, Climate and Parks Rennie Maintenance Yard 1.5 km's East of Rennie, MB R0E 1R Official bid documents must be obtained from www.merx.com and bid submissions must be done through the Merx platform.