This is a service / maintenance or supply contract in Clearlake, California. Contact the soliciting agency for additional information.

The City of Clearlake intends to award a three (3) year contract for HVAC Services for City Owned Facilities not to exceed $50,000 over the term of the contract. Last Day to Submit Questions for Clarification:October 11, 2022, 4:00pm Clarifications Issued by City on or before:October 13, 2022, 4:00pm Unless otherwise provided in the Instructions for Bidders, each Bidder shall be a licensed contractor pursuant to sections 7000 et seq. of the Business and Professions Code in the following classification(s) throughout the time it submits its Bid and for the duration of the Contract: HVAC For this RFP, there is no pre-proposal meeting. The City intends to award a contract for work for HVAC services for buildings owned by the City of Clearlake. Buildings may be removed or added as needed. The current buildings are as follows: 14050 Olympic Drive (City Hall and Police Department), 3245 Bowers (Senior Community Center), 4750 Golf Avenue (Youth Center), and 14295 Lakeshore Drive (Visitor Center/Chamber of Commerce). Services can include after hour and emergency services. Term of the contract will be for three (3) years and not to exceed $50,000 total. The services are to commence upon execution and receipt of this Contract and shall be completed in a prompt and timely manner in accordance with the conditions of the Contract. Contractor shall respond via phone to emergency and after-hour calls within one hour of request for service by the City. Contractor shall arrive to make the repairs within three hours of the request for service by the City unless other arrangements have been made directly with the City representative. Insurance Requirements Contractor shall maintain and shall require all of its subcontractors, consultants, and other agents to maintain the insurance listed below. Coverage should be at least as broad as Insurance Services Office (ISO) CG 00 01, including but not limited to the requirements listed below. Any requirement for insurance to be maintained after completion of the work shall survive this agreement. A. Workers' Compensation & Employers Liability o Workers' Compensation insurance with statutory limits as required by the Labor Code of the State of California. o Employers Liability with limits of 1,000,000 per Accident; 1,000,000 Disease per employee; 1,000,000 Disease per policy. o The policy must include a written waiver of the insurer's right to subrogate against the City of Clearlake. o Required Evidence of Coverage: 1. Subrogation waiver endorsement; and 2. Properly completed Certificate of Insurance. B. General Liability o Commercial General Liability Insurance no less broad than ISO form CG 00 01. o Coverage must be on a standard Occurrence form. Claims-Made forms are not acceptable without prior written consent. Modified, limited or restricted Occurrence forms are not acceptable without prior written consent. Minimum Limits: 1,000,000 per Occurrence; 2,000,000 General Aggregate;2,000,000 Products/Completed Operations Aggregate. The General Aggregate must apply separately to each project. o Prior written consent is required if the insurance has a deductible or self-insured retention. o Coverage shall be continued for one (1) year after completion of the work. o The City of Clearlake must be an additional insured for liability arising out of ongoing and completed operations by or on behalf of the contractor. The City of Clearlake shall continue to be an additional insured for completed operations for (1) year after completion of the work. o The policy definition of "insured contract" must include assumptions of liability arising out of both ongoing operations and the products-completed operations hazard ("f" definition of insured contract in ISO form CG 00 01, or equivalent). o The insurance provided to the City of Clearlake as an additional insured must apply on a primary and non-contributory basis with respect to any insurance or self-insurance program maintained by the City of Clearlake. o The policy must cover inter-insured suits and include a "separation of Insureds" or "severability" clause which treats each insured separately. o Required Evidence of Coverage: 1. Copy of the additional insured endorsement or policy language granting additional insured status. 2. Copy of the endorsement or policy language indicating that coverage applicable to the City of Clearlake is primary and non-contributory; and 3. Properly completed Certificate of Insurance. C. Automobile Liability o Minimum Limit: $1,000,000 combined single limit per accident. o Coverage must apply to all owned, hired and non-owned vehicles. o The City of Clearlake must qualify as an insured. o Required Evidence of Coverage: 1. Copy of the endorsement or policy language indicating that the City of Clearlake is an insured; and 2. Properly completed Certificate of Insurance. D. Standards for Insurance Companies o Insurance policies must be issued by an insurer with an A.M. Best's rating of at least A: VII. E. Documentation o The Certificate of Insurance must include the following reference: Electrical Services. o The name and address for Additional Insured endorsements and Certificates of Insurance is City of Clearlake, 14050 Olympic Drive, Clearlake CA 95422 o Current Evidence of Coverage must be provided for the entire required period of insurance. o Upon written request, certified copies of required insurance policies must be provided within thirty (30) days. Summary of Indemnity and Insurance Requirements: 1. This is a Summary of the Indemnity and Insurance requirements for Contractors providing services or supplies to the City of Clearlake. By agreeing to perform the work or submitting a proposal, you verify that you comply with and agree to be bound to these requirements. If any additional Contract documents are executed, the actual Indemnity language and Insurance requirements may include additional provisions as deemed appropriate by the City of Clearlake, and if a conflict occurs, the broader requirements shall prevail. 2. You should check with your insurance advisors to verify compliance and determine if additional coverage or limits may be needed to adequately insure your obligations under this agreement. These are the minimum required and do not in any way represent or imply that such coverage is sufficient to adequately cover the Contractor's liability under this agreement. The full coverage and limits of Insurance carried by or available to the Contractor shall be available to the City of Clearlake and these insurance requirements shall not in any way act to reduce coverage that is broader or includes higher limits than those required. The insurance obligations under this agreement shall be: 1- all the Insurance coverage and limits carried by or available to the Contractor; or 2- the minimum Insurance requirements shown in this agreement, whichever is greater. Any insurance proceeds in excess of the specified minimum limits and coverage required, which are applicable to a given loss, shall be available to the City of Clearlake. 3. Contractor shall furnish the City of Clearlake with original Certificates of Insurance including all required amendatory and Additional Insured endorsements (or copies of the applicable policy language effecting coverage required by this clause) as required in the applicable Agreement or Contract and a copy of the Declarations and Endorsement page of the CGL policy listing all policy endorsements to the City of Clearlake before work begins. The City of Clearlake reserves the right to require full-certified copies of all Insurance coverage and endorsements. Indemnification To the fullest extent permitted by law, Contractor shall hold harmless, defend and indemnify City and its officers, officials, employees and volunteers from and against all claims, damages, losses, and expenses including attorney fees arising out of the performance of the work described herein, caused in whole or in part by any negligent act or omission of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, except where caused by the active negligence, sole negligence, or willful misconduct of the City. These defense and indemnity obligations shall survive the termination or completion of this agreement and are in addition to, and not limited by, the insurance obligations in the agreement. I have read and understand the above requirements and agree to be bound by them for any work performed for the City of Clearlake.