Renovation of a mixed-use development in Palo Alto, California. Completed plans call for the renovation of a laboratory facility.

Plans call to renovate and reconfiguration of the Microbiology Bio Safety Level-2 Lab, as further described under the Scope of Work. This project is not a full redesign of the Microbiology Lab. Current, lab configuration consists of nine rooms that are operating with four fume hoods. The VA Palo Alto Health Care System (VAPAHCS) would like to arrange the Microbiology lab space to have a new configuration and replace existing fume hoods. The current fume hoods are filtered through the High Efficiency Particulate Air (HEPA) process and re-circulating in the plenum with no exhaust to the outside. VAPAHCS requests a design-bid-build project to replace the existing four fume hoods with new Labconco brand, Type C1 or equivalent fume hoods. New fume hoods will require direct exhaust ductwork connections. 2. All wall mounted, tall and suspended cabinets will stay in place and be reused. Existing fixed casework lab workbenches and sinks will be removed, and a custom design and configurations is required. The lab casework will be reconfigured so that it runs perpendicular to its current configuration, and the two fume hoods currently in the center of the space will be moved to the wall next to the walk-in refrigerator. The two incubators will be moved to the opposite wall from their current location, which will require the hardwired CO2 gas line to be relocated also. The sinks will remain in their current location. 3. The space will be designed to meet all the latest Veterans Affairs (VA) design guidelines and associated codes related to Bio Safety Level 2 labs. 4. 02 41 00 - Demolition 02 41 19 - Selective Demolition 02 00 00 - Existing Conditions 03 00 00 - Concrete 05 00 00 - Metals 06 00 00 - Wood, Plastics, and Composites 07 00 00 - Thermal and Moisture Protection 08 00 00 - Openings 09 00 00 - Finishes 21 00 00 - Fire Suppression 22 00 00 - Plumbing 23 00 00 - Heating, Ventilating, and Air Conditioning (HVAC) 26 00 00 - Electrical 27 00 00 - Communications Your proposals are due no later than February 5, 2026 10:00 AM . Here is some of the project information. It includes, but is not limited to: Microbiology Lab Renovation Project No. 640-23-102 Department of Veterans Affairs Palo Alto Health Care System Palo Alto, CA 94304 STATEMENT OF WORK PROJECT TITLE: Microbiology Lab Renovation PROJECT NO: 640-23-102 PROJECT TYPE NRM Project DATE: November 04, 2025 EXECUTIVE SUMMARY A. PROJECT DESCRIPTION: This construction project is to renovate the Microbiology Lab in VA Palo Alto, building 100 located at 3801 Miranda Avenue, Palo Alto California. See statement of bid items below for proposed architectural, mechanical, electrical, plumbing, and fire protection works and locations. Construction shall be occurred in phases to minimize outage period. B. PROJECT LOCATION: Veterans Affairs Palo Alto Health Care System (VAPAHCS), Building 100, 3801 Miranda Ave, Palo Alto, California 94304. C. PROJECT CONSTRAINTS: The contractor must follow interim life safety and infection control measures during construction, code compliance, and egress plans, and must coordinate all utility shutdowns with the contracting officers representative (COR). Contractor shall perform in a professional manner to ensure long term durability and meet all applicable standards and codes. All work shall be done in accordance with all laws, ordinances, building codes, rules and regulations applying to the work including but not limited to VA, Federal, State, County, City, Industry design guides, codes, standards, regulations and policies. Contractor shall work with COR to minimize construction impact to VAPAHCS daily operation at Palo Alto Division. Minimum project requirements are listed below. D. PROJECT SCHEDULE: Period of performance for this project is 365 calendar days (approximately 12 months) after the issuance of Notice to Proceed (NTP). STATEMENT OF WORK RENOVATE MICROBIOLOGY LAB Project Number 640-23-102 Page 2 Table of Contents 1. PROJECT BACKGROUND ............................................................................................................................. 3 2. PROJECT PURPOSE AND DESCRIPTION ................................................................................................. 3 3. STATEMENT OF BID ITEMS........................................................................................................................ 3 4. SPECIFICATIONS AND DRAWINGS ........................................................................................................ 15 5. COMPLIANCE WITH CODES AND STANDARDS ................................................................................. 15 6. ADDITIONAL CONSIDERATIONS ........................................................................................................... 15 7. COORDINATION AND EXECUTION. ....................................................................................................... 17 8. ABBREVIATIONS AND ACRONYMS ....................................................................................................... 20 9. APPENDIX A. EXHIBITS ............................................................................................................................ 21 Contractors shall refer to the solicitation documents for the minimal submission requirements and instructions pertaining to this project. The contractor shall provide services during construction as outlined in this statement of work, as well as associated design documents, drawings and specifications. These construction services shall be provided to the Veterans Affairs Palo Alto Healthcare System (VAPAHCS), located at 3801 Miranda Avenue, Palo Alto, CA 94304, all in accordance with this statement of objectives and applicable contract terms or conditions. STATEMENT OF WORK RENOVATE MICROBIOLOGY LAB Project Number 640-23-102 Page 3 1. PROJECT BACKGROUND 1.1. , The lab configuration consists of nine rooms that are operating with four fume hoods. The VA Palo Alto Health Care System (VAPAHCS) would like to rearrange the Microbiology Lab space to have a new configuration of and replace existing fume hoods. The current fume hoods are filtered through the High Efficiency Particulate Air (HEPA) process and re-circulating in the plenum with no exhaust to the outside. VAPAHCS to replace the existing four fume hoods with new Labconco brand, Type C1 or equivalent fume hoods. New fume hoods will require direct exhaust ductwork connections. 1.2. All wall mounted, tall and suspended cabinets will stay in place and be reused. Existing fixed casework lab work benches and sinks will be removed, and a custom design and configurations is required. The lab casework will be reconfigured so that it runs perpendicular to its current configuration, and the two fume hoods currently in the center of the space will be moved to the wall next to the walk-in refrigerator. The two incubators will be moved to the opposite wall from their current location, which will require the hardwired CO2 gas line to be relocated also. The sinks will be replaced in their current location. 1.3. The space has been designed to meet all the latest Veterans Affairs (VA) design guidelines and associated codes related to Bio Safety Level 2 labs National Institute of Health Standards. 1.4. The hospital cannot afford to shut down the Microbiology lab during construction. A Swing Space within Building 100 has been designated on campus and will be utilized during the construction period. 2. PROJECT PURPOSE AND DESCRIPTION 2.1. The intent is to select a qualified contractor to provide all labor, materials, equipment, tools, and supervision to renovate B100 Microbiology Lab as shown in the drawings and specifications. 2.2. The contractor shall be knowledgeable of all national, state and VA healthcare standards, design guides and policies. The contractor shall maintain valid and current contractors licensure, verifications, and certifications, as applicable for this project. 3. STATEMENT OF BID ITEMS 3.1. Renovate Microbiology Lab work includes general construction, interior finishes, alterations, mechanical, electrical, plumbing, fire protection, fire protection, utility systems, phased construction and certain other items as shown on in the Drawings and Specifications (Exhibits 1 and 2). Work includes but not limited to the following rooms or areas: Clin Microbio E4-304, Ster E4-304A, TB Lab E4-304B, Myc Lab STATEMENT OF WORK RENOVATE MICROBIOLOGY LAB Project Number 640-23-102 Page 4 E4-304C, Office E4-304D, Proc/Spec Coll E4-302. The followings are minimum required work. 3.2. Clin Microbio E4-304 (+/- 1,237 GSF) A. Demolish all lab work benches and casework and sinks. B. Demolish all three fume hoods. C. Remove all equipment and non-fixed furniture. Protect and store equipment and furniture to be temporarily located in either the swing space in Building 100 or facility storage in Building 4 as identified on the drawings. D. Replace flooring and wall paint. Replace ceiling tiles as needed for new work. E. Install new metal stud pony walls to 4-ft high. Install new plumbing chase metal stud walls to 6-in above ceiling. F. Install new metal casework with epoxy resin countertops and integral sinks, where occurs. G. Install three new BioSafety cabinets. H. Reinstall existing equipment and furniture to new locations or existing locations, as identified on the drawings. 1. Where equipment is reinstalled at new locations, re-route existing utilities (electrical power & data, etc) currently serving that equipment to new location, as shown on drawings. 3.3. Ster E4-304A (+/- 65 GSF) A. Demolish casework and sink. B. Remove all equipment and non-fixed furniture. Protect and store equipment and furniture to be temporarily located in either the swing space in Building 100 or facility storage in Building 4 as identified on the drawings. C. Replace flooring and wall paint. Replace ceiling tiles as needed for new work. D. Reinstall existing equipment and furniture to new locations or existing locations, as identified on the drawings. 1. Where equipment is reinstalled at new locations, re-route existing utilities (electrical power & data, etc) currently serving that equipment to new location, as shown on drawings. 3.4. TB Lab E4-304B (+/- 81 GSF) STATEMENT OF WORK RENOVATE MICROBIOLOGY LAB Project Number 640-23-102 Page 5 A. Remove all equipment and non-fixed furniture. Protect and store equipment and furniture to be temporarily located in either the swing space in Building 100 or facility storage in Building 4 as identified on the drawings. B. Replace flooring and wall paint. Replace ceiling tiles as needed for new work. C. Reinstall existing equipment and furniture to new locations or existing locations, as identified on the drawings. 1. Where equipment is reinstalled at new locations, re-route existing utilities (electrical power & data, etc) currently serving that equipment to new location, as shown on drawings. 3.5. Myc Lab E4-304C (+/- 149 GSF) A. Demolish casework and sink. B. Remove all equipment and non-fixed furniture. Protect and store equipment and furniture to be temporarily located in either the swing space in Building 100 or facility storage in Building 4 as identified on the drawings. C. Replace flooring and wall paint. Replace ceiling tiles as needed for new work. D. Install new metal casework with epoxy resin countertops and integral sinks, where occurs. E. Reinstall existing equipment and furniture to new locations or existing locations, as identified on the drawings. 1. Where equipment is reinstalled at new locations, re-route existing utilities (electrical power & data, etc) currently serving that equipment to new location, as shown on drawings. 3.6. Office E4-304D (+/- 149 GSF) A. Replace wall-mounted sink. B. Remove all equipment and non-fixed furniture. Protect and store equipment and furniture to be temporarily located in either the swing space in Building 100 or facility storage in Building 4 as identified on the drawings. C. Replace flooring and wall paint. Replace ceiling tiles as needed for new work. D. Reinstall existing equipment and furniture to new locations or existing locations, as identified on the drawings. STATEMENT OF WORK RENOVATE MICROBIOLOGY LAB Project Number 640-23-102 Page 6 1. Where equipment is reinstalled at new locations, re-route existing utilities (electrical power & data, etc) currently serving that equipment to new location, as shown on drawings. 3.7. Proc/Spec Coll E4-302 (+/- 287 GSF) A. Demolish one fume hood. B. Remove all equipment and non-fixed furniture. Protect and store equipment and furniture to be temporarily located in either the swing space in Building 100 or facility storage in Building 4 as identified on the drawings. C. Replace flooring and wall paint. Replace ceiling tiles as needed for new work. D. Install one new BioSafety cabinet. E. Reinstall existing equipment and furniture to new locations or existing locations, as identified on the drawings. 1. Where equipment is reinstalled at new locations, re-route existing utilities (electrical power & data, etc) currently serving that equipment to new location, as shown on drawings. 3.8. Swing Space: A. Sterile/Sol Prep E4-382, Tissue E4-382A 1. Remove specific equipment and non-fixed furniture. Protect and store equipment and furniture to be temporarily located in facility storage in Building 4 as identified on the drawings. 2. Add electrical power, data, & gas as indicated on the drawings. 3. Temporarily install existing equipment from Microbiology Lab during renovation. 4. After Microbiology Lab renovations are completed and equipment is reinstalled in the lab, reinstall existing equipment and furniture to existing locations, to match existing condition prior to removal. 5. The swing space E4-382 and E4-382A scope of work shall be completed in after hours (5pm to 10pm) and/or weekends (Saturdays/Sundays) to avoid impacting daily operations of microbiology lab services. B. Immunopathology E4-388 1. Add electrical power, data, & gas as indicated on the drawings. STATEMENT OF WORK RENOVATE MICROBIOLOGY LAB Project Number 640-23-102 Page 7 2. Temporarily install existing equipment from Microbiology Lab during renovation. 3. The swing space E4-388 scope of work shall be completed in after hours (5pm to 10pm) and/or weekends (Saturdays/Sundays) to avoid impacting daily operations of microbiology lab services. C. Clin Chem F4-170 1. Remove specific equipment and non-fixed furniture. Protect and store equipment and furniture to be temporarily located in facility storage in Building 4 as identified on the drawings. 2. Add electrical power, data, & gas as indicated on the drawings. 3. Temporarily install existing equipment from Microbiology Lab during renovation. 4. After Microbiology Lab renovations are completed and equipment is reinstalled in the lab, reinstall existing equipment and furniture to existing locations, to match existing condition prior to removal. 5. The swing space F4-170 scope of work shall be completed in after hours (5pm to 10pm) and/or weekends (Saturdays/Sundays) to avoid impacting daily operations of microbiology lab services. D. Molecular Pathology F4-173 1. Remove specific equipment and non-fixed furniture. Protect and store equipment and furniture to be temporarily located in facility storage in Building 4 as identified on the drawings. 2. Add electrical power, data, & gas as indicated on the drawings. 3. Temporarily install existing equipment from Microbiology Lab during renovation. 4. After Microbiology Lab renovations are completed and equipment is reinstalled in the lab, reinstall existing equipment and furniture to existing locations, to match existing condition prior to removal. 5. The swing space F4-173 scope of work shall be completed in after hours (5pm to 10pm) and/or weekends (Saturdays/Sundays) to avoid impacting daily operations of microbiology lab services. E. Spec Chem F4-180 STATEMENT OF WORK RENOVATE MICROBIOLOGY LAB Project Number 640-23-102 Page 8 1. Remove specific equipment and non-fixed furniture. Protect and store equipment and furniture to be temporarily located in facility storage in Building 4 as identified on the drawings. 2. Add electrical power, data, & gas as indicated on the drawings. 3. Temporarily install existing equipment from Microbiology Lab during renovation. 4. After Microbiology Lab renovations are completed and equipment is reinstalled in the lab, reinstall existing equipment and furniture to existing locations, to match existing condition prior to removal. 5. The swing space F4-180 scope of work shall be completed in after hours (5pm to 10pm) and/or weekends (Saturdays/Sundays) to avoid impacting daily operations of microbiology lab services 3.9. Architectural A. Complete removal of all the interior finishes including the vinyl floor tiles and the wall paint. B. Complete removal of lab work benches and casework and sinks. C. Replace floor finish and wall paint, and ceiling tiles as needed for new work. D. Install new metal casework with epoxy resin countertops and integral sinks, where occurs. E. Install new pony walls and plumbing chase walls. Paint gypsum board with finish to match surrounding existing walls to be repainted. 3.10. Mechanical A. Rooftop equipment (Building 100) 1. AHU-4 is comprised of Supply Fan SF-4 and Exhaust Fan EF-3. This is a 100% outside air system where EF-3 is exhausting 100% of its air at the outlet located on the top of AHU-4. AHU-4 was observed by the AE to be nonoperational at the time of the site investigation. This unit will require a preliminary test and balance report to confirm its capacity. 2. EF-87 is located on the roof directly above the Microbiology Lab space and was observed by the AE to be in operation. This unit will require a preliminary test and balance report to confirm its capacity. STATEMENT OF WORK RENOVATE MICROBIOLOGY LAB Project Number 640-23-102 Page 9 3. EF-57 is located on the roof directly above the Microbiology Lab space and was observed by the AE to be in operation. This unit will require a preliminary test and balance report to confirm its capacity. B. Microbiology Lab (Building 100) 1. Microbiology Lab E4-302 3.10.B.1.1. (x1) New 6' Labconco Axiom, Class II, Type C1 Biosafety Cabinet with a 10" sash height will be added to the space and will require 684 CFM of direct exhaust. 3.10.B.1.2. (x1) Add new dedicated 1/2 horsepower utility set exhaust fan to the roof directly above the lab space to serve the new6' Biosafety Cabinet 3.10.B.1.3. The existing exhaust grilles in the space will need to be rebalanced to account for the additional exhaust and maintain proper room pressurization. 2. Microbiology Lab E4-304 3.10.B.2.1. (x1) New 6'Labconco Axiom, Class II, Type C1 Biosafety Cabinet with a 10" sash height will be added to the space and will require 684 CFM of direct exhaust. 3.10.B.2.2. (x1) New 4' Labconco Axiom, Class II, Type C1 Biosafety Cabinet with a 10" sash height will be added to the space and will require 480 CFM of direct exhaust. 3.10.B.2.3. (x1) New 4' Labconco Logic, Class II, Type A2 Biosafety Cabinet with a 10" sash height will be added to the space and will require 462 CFM of direct exhaust. 3.10.B.2.4. (x1) Add new dedicated 1/2 horsepower utility set exhaust fan to the roof directly above the lab space to serve the new 6' Biosafety Cabinet 3.10.B.2.5. (x2) Add new dedicated 1/2 horsepower utility set exhaust fan to the roof directly above the lab space to serve the new 4' Biosafety Cabinet 3.10.B.2.6. One of the two existing exhaust grilles serving the space will be demoed and the ductwork capped. The remaining exhaust grille will need to be rebalanced to account for the additional exhaust and maintain proper room pressurization. 3. Ster E4-304A 3.10.B.3.1. Grilles and diffusers will need to be rebalanced to pre-readings after construction. 4. TB Lab E4-304B 3.10.B.4.1. Ceiling exhaust grille will be added and connected to the ductwork served by EF-3 after the demolition of hood #29. 3.10.B.4.2. Grilles and diffusers will need to be rebalanced after construction. 5. Myc Lab E4-304C STATEMENT OF WORK RENOVATE MICROBIOLOGY LAB Project Number 640-23-102 Page 10 3.10.B.5.1. Grilles and diffusers will need to be rebalanced to pre-readings after construction. 6. Office E4-304D 3.10.B.6.1. Grilles and diffusers will need to be rebalanced after construction C. Swing Space (Building 100) 1. The planned swing space is a functioning lab that is equipped with existing biosafety cabinets. There is no mechanical scope of work. D. Refer to drawings and specifications for work requirement. 3.11. Electrical/Special Systems A. Microbiology Lab (Building 100): 1. Reuse or relocate existing circuits to accommodate the new Microbiology Lab configuration. 2. Available circuits located in circuit normal power panel NLX42C and emergency equipment power panel QLX42 shall be utilized to meet additional power requirements. B. Swing Space (Building 100): 1. Utilize the available circuits in existing emergency equipment power panels QL41C to install new receptacles for temporarily relocated Microbiology equipment. 2. The swing space electrical scope of work shall be completed in after hours (5pm to 10pm) and/or weekends (Saturdays/Sundays) to avoid impacting daily operations of microbiology lab services. C. Refer to drawings and specifications for work requirement. 3.12. Plumbing A. Microbiology E4-302: 1. The new Bio Safety Cabinet is not connected to existing Lab Air, Lab Vacuum, and Natural Gas from the ceiling. Cap existing plumbing in the ceiling. 2. New incubator location will not have any lab gas connections. Cap existing CO2 and Lab Air in wall in previous location. 3. New refrigerator location will not have a water connection. Current water box to remain. STATEMENT OF WORK RENOVATE MICROBIOLOGY LAB Project Number 640-23-102 Page 11 B. Proc/Spec Coll: 1. The new Bio Safety Cabinet is not connected to any gases, water, or waste connections. C. Clin Microbio E4-304: 1. (2) Countertop dual sinks located on the island counters will be removed, and new fixtures will be reconnected to non-potable cold / hot water and chemical resistant waste / vent through a new utility wall at new locations. 2. (2) counter mounted equipment (anoxomats) connected to local CO2 tanks (not house CO2) to be relocated. No hard connection to house CO2. 3. Emergency eyewash / shower station to be protected in place and reused. 4. Incubators CO2 and Lab air to be demolished and capped in wall. 5. Relocate and reuse existing CO2 regulator and run new CO2 line to Incubators new locations. 6. Refrigerator relocation will not have any plumbing connections. D. Ster E4-304A 1. Floor sink to remain. 2. Countertop sink to be demolished, and utilities capped in wall. E. Myc lab E4-304C 1. Countertop dual sink will be removed, and a new fixture will be reconnected to current utilities. F. Biosaf Lab E4-340D 1. Wall mount hand sink will be removed, and a new fixture will be reconnected to current utilities. G. Swing Space Tissue E4-382A: 1. Route new CO2 line overhead to incubator swing space location for functionality during construction. 2. The swing space plumbing scope of work shall be completed in after hours (5pm to 10pm) and/or weekends (Saturdays/Sundays) to avoid impacting daily operations of microbiology lab services. STATEMENT OF WORK RENOVATE MICROBIOLOGY LAB Project Number 640-23-102 Page 12 H. Refer to drawings and specifications for work requirement. 3.13. Fire Protection A. The existing fire protection system is to remain. Contractor shall ensure that the fire protection systems are protected throughout the duration of construction. B. Two (2) additional sprinkler heads shall be installed to complete coverage due to the placement of the new plumbing chases. C. Refer to drawings and specifications for work requirement. 3.14. Phasing Plan A. The intent of the phasing for this construction is to minimize outage periods. Phasing shall be completed per the Contract Documents. Contractor shall submit phasing plan for approval by AE and VA COR. Construction and ICRA barriers shall be provided throughout construction per Contract Documents. 3.15. Swing Space A. Building 100 must maintain operation during construction. Phase construction to avoid any Building 100 operation outage if necessary. B. No work shall be performed so as to disturb the third floor. This includes but is not limited to: saw cutting through the fourth floor, operation in the third floor interstitial space, excessive noise or vibrations, or any other operations which may cause disruptions. C. The swing spaces scope of work shall be completed in after hours (5pm to 10pm) and/or weekends (Saturdays/Sundays) to avoid impacting daily operations of microbiology lab services. 3.16. General A. General Contractor shall provide all labor, materials and equipment to successfully complete the scope of this project. B. General Contractor shall conduct work in phases to minimize impacts to Building 100 operation. Contractor to submit detail phasing plans for approval. See Exhibit 1 for AE suggested phasing plan. C. General Contractor shall develop a plan detailing project specific Interim Life Safety Measure (ILSM) for all phases of construction. STATEMENT OF WORK RENOVATE MICROBIOLOGY LAB Project Number 640-23-102 Page 13 D. General Contractor shall maintain all Infection Control Risk Assessment (ICRA) construction perimeter for the safety of VA Staff, Patient and visitors. See Infection Control Risk Assessment below for requirements. E. General Contractor shall provide Accident Prevention Plan (APP) for Safety Officer approval as shown in VA Master Construction Specification Section 01 35 26 Safety Requirements. F. General Contractor shall develop a plan detailing project specific fire-safety measure. G. General Contractor shall have a Safety Manager and a Competent Person that can monitor safety conditions throughout the entire construction process and address the Safety Plan. H. General Contractors employees shall not enter the project site without appropriate badge obtained from VA police. Personal effects may also be subject to inspection when entering or leaving the project site. I. All temporary construction partitions must meet fire-safety requirements. J. Temporary heating and electrical installations must comply with the current OSHA 1926, NFPA 241, and NFPA 70. K. Means of egress shall not be blocked. L. Egress routes for construction work must be maintained free and unobstructed. M. Contractor shall provide and maintain fire extinguishers in construction areas and temporary storage areas. N. Flammable and combustible liquids must be stored, disposed, and used in accordance with current OSHA 1926, NFPA 241, and NFPA 30. O. All hazardous materials shall be disposed of in accordance with VA Technical Information Library (TIL) Specification Requirements. P. Existing fire protection must not be impaired. Any water sprinkler impairment and fire watch requirement shall be in accordance with NFPA 25. See Utility Shutdown below for requirements. Q. Prevent accidental smoke detector operation. R. Perform hot work in accordance with NFPA 241 and NFPA 51B. Coordinate with COR for hot work permit. S. Maintain all construction permits visible and updated as required by the VAPAHCS Safety Office and Infection Control Department STATEMENT OF WORK RENOVATE MICROBIOLOGY LAB Project Number 640-23-102 Page 14 T. Prohibit smoking in VA Property. U. Dispose of waste and debris from building daily. V. Follow all additional requirements as specified in the VAPAHCS. W. Provide tuberculosis (TB) screening certification for all contract employees as shown in the VA master Construction Specification Section 01 35 26 Safety Requirements. 3.17. Scheduling, Phrasing, and Working Hours A. The contractor shall be required to perform construction operations during time frames approved by the hospital. Hospital staff must be able to perform their duties with a minimum disruption throughout the entire demolition and construction process. Ultimately, the precise sequence will be determined after the contractor has been selected and consultation among the hospital staff, facilities personnel, contractor and architect can be arranged. The scope of this project will be required to be done at specific times to avoid day-to-day facility operation disruption and may require to be split into sub-phases. B. All work in areas involved shall be scheduled with the COR. Work shall be scheduled for proper execution to completion of this contract. C. Hours of Work: The contractor will perform work from 8:30am 4:30 pm Monday thru Friday. No work shall be performed during U.S. Federal Holidays which includes New Years Day, Martin Luther King Jr. Day, Washingtons Birthday, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day or any other day specifically declared by the President of the United States to be a national holiday. D. Special time arrangements can be made by contacting the COR. No work shall be performed before 08:30am due to local noise ordinance. Should emergency service be required during business hours, contract will coordinate with the COR. Contractor will abide by all station policies when on site. E. See 7.2 Construction Administration for Project Schedule and Schedule of Values (SOV) submittal requirements. 3.18. Project Duration A. Project construction must be completed in no more than 365 calendar days (approximately 12 months) from Notice to Proceed (NTP). STATEMENT OF WORK RENOVATE MICROBIOLOGY LAB Project Number 640-23-102 Page 15 B. Contractor shall submit a detailed Critical Path Method (CPM) construction schedule with estimated dates and itemized Schedule of Value (SOV) to CO for review and approval before NTP. 3.19. Qualifications A. The contractor shall be bonded and licensed in the state of California. B. The contractor and all contractor employees must have taken the OSHA Certified 10/30-hour construction safety course and show documented proof. The contractor shall designate a competent person in accordance with 29 CFR 1926.32. The Contractor shall instruct each of his employees in the recognition and avoidance of unsafe conditions and the regulations applicable to this work environment to control or eliminate any hazards to other exposure to illness or injury. 4. SPECIFICATIONS AND DRAWINGS 4.1. Specifications and Drawings. After award of contract, one set of specifications and drawings will be furnished by VAPAHCS to the contractor. The contractor may, at their own expense, create additional drawings and specifications for the purpose of performing the work described in the contract, using electronic files furnished by the government. 4.2. As-built Drawings. The contractor shall be responsible for providing marked-up as built drawings and deliver two approved completed sets of as-built drawings to the Contracting Officers Representative as per paragraph 1.12 of spec section 01 00 00 5. COMPLIANCE WITH CODES AND STANDARDS 5.1. The contractor shall comply with all design drawings and specifications during the project, including applicable codes and standards described in the VAs design guides and design manuals, and the VAs standards for information technology. Applicable codes and standards are outlined in greater detail in the project construction documents. 6. ADDITIONAL CONSIDERATIONS 6.1. Restoration Plan: Including, but not limited to, general requirements, restoration for any damages to existing walls, ceiling, equipment, wires, or utilities during construction. 6.2. Submittal Register Schedule: The submittal register included with in the project specifications lists individual submittal sections with schedule and submittal STATEMENT OF WORK RENOVATE MICROBIOLOGY LAB Project Number 640-23-102 Page 16 descriptions. Submittal register shall be submitted prior to commencing construction work. 6.3. Utility shutdowns: The contractor shall coordinate all utility shutdown involving temporary impairment of utilities shall be requested in writing with the COR. The contractor shall include shutdown Method of Procedure (MOP) and facility impact report for review. Minor utility shutdown will require 30 working days advance notice to coordinate with facility. Major utility shutdown will require 45 working days advance notice to coordinate with facility. The contractor shall include the detailed facility impact for the utilities shutdown for the VA review and approval. The VA facility will make the final determination whether the shutdown is a Minor or Major Utility Shutdown. The following list addresses the shutdown of service interruptions that require advanced notice of no less than 45 working days: A. Electrical systems shutdown including normal or emergency power. B. Chill water shutdowns: HVAC, chillers, and boiler/steam generation. C. Fire suppression systems: Sprinkler shutdowns lasting over four (4) hours require notification and concurrence from the VISN Safety Office. 6.4. Interim Life Safety Measures (ILSM): Contractor shall coordinate with the COR, VA Safety Officer, VA Infection Control to comply with any ILSM requirement during construction. ILSM will include the following, at a minimum: A. Ensure exits provide an unobstructed egress. Buildings or areas under construction must maintain escape routes for construction workers at all times. B. Providing and maintaining compliant fire/smoke barriers and sprinklers or heat detectors as needed during construction. C. Ensuring that the equipment staging or lay down areas, if applicable, comply with applicable VAPAHCS safety requirements. Any staging or lay down areas and construction fencing must be coordinated between the general contractor and contracting officers representative. 6.5. Infection Control Risk Assessment (ICRA): Contractor to provide and maintain a minimum of a Class IV Infection Control precaution/procedure for the work duration as prescribed in the current VA Health Care System Memorandum SAFE- 18-63 (Exhibit 3). 6.6. Security Considerations: At no time will the vendor be in contact or have access to VA sensitive information. VA sensitive information procedures will be followed per VA Handbook 6500.6. The contractor will adhere to VAAR 852.252-75, Security Requirements for Unclassified Information Technology Resources (Interim-October 2010) STATEMENT OF WORK RENOVATE MICROBIOLOGY LAB Project Number 640-23-102 Page 17 6.7. Station Operations. The contractor shall generally perform all on-site visitation or work between the hours of 8:30 AM and 4:30 PM, Monday through Friday (Federal Holidays excluded), unless otherwise approved by the contracting officers representative. The contractor may be required to perform all or part of work elements involving significant noise or vibrations affecting nearby areas outside of these normal work hours (after hours or on the weekends), in order to avoid impacting daily operations of microbiology lab services. 6.8. For any activity that impacts the facility operation including but not limited to noise, vibration, utilities impact, etc. contractor shall coordinate with COR to perform such activities after hours or on the weekends. 6.9. Submittal Register Schedule: The submittal register included within the project specifications lists individual submittal sections with schedule and submittal descriptions. Submittal register shall be submitted prior to commencing construction work. 6.10. Providing and maintaining compliant fire/smoke barriers and sprinklers or heat detections as needed during construction. 6.11. Ensuring that the equipment staging or laydown areas, if applicable, comply with VAPAHCS safety requirements. Any staging or laydown areas and construction fencing must be coordinated between the general contractor and COR. 6.12. Contractor shall coordinate with the COR and comply with all VA and local COVID- 19 safety requirements. 6.13. The contract shall provide detailed shop drawings As-Built Drawings and construction related changes drawings with narratives and submittals for the Architect/Engineers review and final approval by the COR. 7. COORDINATION AND EXECUTION. 7.1. User Groups. The contractor will be required to work with the below user groups responsible for managing this project. The contractor is advised that only the contracting officer has authority to alter the contract once awarded, or to legally obligate the government pursuant to any changes in the scope of the project thereof. A. Contracting Officer (CO): The CO shall be responsible for all contractual administration of this project. All transactions of a legal nature, including contractual agreements, amendments, change orders, etc. shall be approved and processed through the CO. B. Contracting Officers Representative (COR): The COR shall be responsible for the construction management on behalf of the VA and will manage the project on a day-to-day basis to ensure that the project requirements are met from the notice STATEMENT OF WORK RENOVATE MICROBIOLOGY LAB Project Number 640-23-102 Page 18 to proceed through completion of the work and acceptance, according to project scope of work and construction documents or specifications. 7.2. Construction Administration A. Project Schedule. After award of contract, the contractor shall provide to the VA a detailed schedule of all project activities, including milestone dates and critical paths, as well as update such schedule if plans are modified during the project. Overall project schedule shall be broken to activities in which each activity shall have less than 20 workdays duration. Master schedule shall be updated and submitted monthly to the COR. Contractor shall also provide 3 weeks look ahead schedule weekly to the COR by COB on Monday. No work is allowed until master schedule is approved by the COR. B. Schedule of Values (SOV). The contractor shall provide a schedule of values, along with the project schedule, which is aligned with the various activities of work. This schedule of values, if approved, may be used by the contracting officers representative as a basis for evaluating and reviewing progress, performance, and payments. Schedule of values shall be broken into details to be aligned with overall project schedule. Schedule of values shall have 10% of overall project cost designated for punch walk and project close out. C. Observation and Site Visits. The contracting officers representative and/or designated representatives may require access in order to monitor, observe, and review all aspects of the project to ensure compliance with the construction documents and other regulatory requirements. D. Project Meetings and Inspections. The contractor shall be required to attend or provide a designated representative for coordinated field observation inspections for progress evaluations and reports, and other site visits as needed, including punch list or pre-final and final inspections. Such inspections may occur on a monthly basis, or more frequently as needed. The contracting officers or other designated representatives may inspect all aspects of the project in order to complete written progress reports, including the performance of work activities in the project schedule or schedule of values, and verification of the contractors compliance with applicable safety, infection control, or interim life safety requirements. Contractor shall attend weekly OAC meeting and is responsible for providing meeting minutes and agenda for each meeting. E. Submittals. The contractor will be responsible to furnish submittals in accordance with the design specifications and submittals register. The contractor shall submit shop drawings, schedules, manufacturers literature and data, and certificates in electronic format. Physical samples shall be shipped directly to the AE for inspection, and one sample furnished to the contracting officers representative for approval. Further details are provided in the project specifications for shop drawings and submittals. STATEMENT OF WORK RENOVATE MICROBIOLOGY LAB Project Number 640-23-102 Page 19 F. RFIs and Change Orders. During construction the contractor may submit requests for additional information concerning the design or other aspects of the project; however, these must be submitted in writing. These must include, at a minimum, a description of background information for the issue in question, as well as a complete impact assessment for any recommended changes. The contracting officers or designated AE representative will review, evaluate, and respond as required. Any proposed changes to the scope or deviations from the design documents may be submitted to the contracting officers representative for review and discussion, however any such changes to the contract or scope of the project must first be approved by the contracting officer in writing before implementation. STATEMENT OF WORK RENOVATE MICROBIOLOGY LAB Project Number 640-23-102 Page 20 8. ABBREVIATIONS AND ACRONYMS ADA Americans with Disabilities Act AE Architectural & Engineering Firm APP Accident Prevention Plan ASHRAE American Society of Heating, Refrigerating and Air-Conditioning Engineers ASME American Society of Mechanical Engineers ASTM American Society for Testing and Materials B100 Building 100 CA Commissioning Agent CD Construction Documents CM Construction Manager CO Contracting Officer COR Contracting Officers Representative CPM Critical Path Method DD Design Development EST Estimate GC General Contractor ICRA Infection Control Risk Assessment ILSM Interim Life Safety Measure MEP Mechanical, Electrical, Plumbing MOP Method of Procedure NEBB National Environmental Balancing Bureau NFS Nutrition and Food Service NFPA National Fire Protection Association NTP Notice to Proceed O&M Operations and maintenance documents OSHA Occupational Safety and Health Administration PAD Palo Alto Division PCRA Pre-Construction Risk Assessment SD Schematic Development SOV Schedule of Values SOW Scope of Work TAB Testing, Adjusting, and Balancing TB Tuberculosis TIL Technical Information Library VA Veterans Affairs VAPAHCS Veterans Affairs Palo Alto Health Care System End of Section This is a 100% Service Disable veteran Owned Small Business set-aside. All wall mounted, tall and suspended cabinets will stay in place and be reused. Existing fixed casework lab workbenches and sinks will be removed, and a custom design and configurations is required. The lab casework will be reconfigured so that it runs perpendicular to its current configuration, and the two fume hoods currently in the center of the space will be moved to the wall next to the walk-in refrigerator. The two incubators will be moved to the opposite wall from their current location, which will require the hardwired CO2 gas line to be relocated also. The sinks will remain in their current location. 3. The space will be designed to meet all the latest Veterans Affairs (VA) design guidelines and associated codes related to Bio Safety Level 2 labs. Questions regarding the solicitation and project shall be directed, in writing, to the Contracting Specialist; Rick Grant, via E-mail to ricky.grant@va.gov. The intent is to select a qualified contractor to provide all labor, materials, equipment, tools, and supervision to renovate B100 Microbiology Lab as shown in the drawings and specifications. 2.2. The contractor shall be knowledgeable of all national, state and VA healthcare standards, design guides and policies. The contractor shall maintain valid and current contractors licensure, verifications, and certifications, as applicable for this project