This is a service / maintenance or supply contract in Topeka, Kansas. Contact the soliciting agency for additional information.

Scope: The purpose of this bid solicitation is to establish a contract with a qualified vendor for furnishing the following specified full circle clamp couplings (repair clamps) to the City of Topeka, Water Division. Estimated Annual Quantity: The quantities listed on the Excel Bid Form are estimates only. The City reserves the right to decrease or increase the quantity dependent on actual needs. Submittals: All prices, conditions, and relevant information must be contained on the proposal page to be considered part of the bid proposal. Proposal pages must also include the attached bid form. Bidders are responsible for uploading and submitting any necessary documentation with their bid to provide the City with adequate review and evaluation information. Pricing must include total cost for delivered product. Repair clamps are to consist of one stainless steel band section to which stainless steel lugs are securely attached to accommodate bolts and nuts for the purpose of mounting the clamp on the pipe (Due to larger sizes, double bands may be used where noted with size). The bands shall be 18-8 Type 304 stainless steel. Lugs shall be stainless steel. Clamp shall have a full encirclement tapered, overlapping, gridded gasket, for water service, suitable for temperatures of 150 degrees F. constant (ASTM-D2000). Gasket shall have 18-8 Type 304 stainless steel vulcanized and recessed in the gasket to ensure uniform compression. Bolts and nuts shall be 18-8 Type 304 stainless steel. Threads shall be treated to prevent galling. Repair clamps being accepted for bid are to be manufactured by Ford Meter Box Co., Inc. or Smith-Blair Inc. Question Deadline 10/21/2022 at 12:00 PM CT Invoices shall be sent to the same location with the purchase order number, and contract number stated on the invoice. Pricing: Bidders must provide cost breakdowns for this product/service in their response to this solicitation. A cost breakdown indicates the percentage of total cost that is comprised by each major material, other materials, labor, delivery, installation, overhead and profit. The City recognizes this product or service has a price component(s) that may have a commodity with changing costs. The supplier/contractor may request a Price Adjustment, no more frequently than once each renewal period. A Price Adjustment request must be made in writing and include the reason for the request, documentation supporting the request, the current pricing, and the requested reviewed pricing. The City will review the Price Adjustment request. If the Price Adjustment is deemed reasonable, the Price Adjustment will be accepted by written acknowledgement. If the request is not accepted the City may entirely reject the request or may counter with revised pricing. In either case the City will provide a written explanation in support of the decision. The City may use available indexes (e.g., CPI or PPI) to determine if the requested Price Adjustment is reasonable. Typically, a Price Adjustment that exceeds 10% will not be approved unless very unusual and significant changes have occurred in the industry. In the event industry costs decline, the supplier/contractor must provide, to the City a reasonable reduction in prices/pricing that reflect such cost changes in the industry. The City will make a written request to the supplier/contractor for a Price Adjustment in writing with supporting documentation. Supplier/contractor may negotiate pricing for subsequent extension terms after the initial term under the provisions and instructions contained herein. Supplier/contractor shall submit in writing any proposed change in pricing for consideration at least sixty (60) days prior to the expiration of each contract term. Price changes accepted by the City will remain the same for the entirety of the renewal term. The material to be furnished shall be delivered shall be FOB Destination, Prepaid and Allowed to the delivery address stated above. Bids shall be for furnishing full circle clamp couplings for a term of one year or until canceled by either party with thirty (30) days written notice. Prices must remain firm and fixed throughout the initial term of the contract period. The agreement may be renewed under the same terms and conditions for four additional one year terms by written agreement of the parties.