Renovation of a mixed-use development in Bath, New York. Conceptual plans call for the renovation of a medical facility.

This is a Sources Sought Notice for the following services related to the Bath VA Medical Center, Bath, NY project 528A6-21-603 : Design Replace Roofs and Flat Roofs Scope of Work Replace Roofs, B-41, B-31 and Flat Roofs, B-78, B-92 & UCC - B-76 (A/E - Design Services) 528A6-21-603 The general scope of this project is for design services to renovate and replace all roofing on Buildings 31 and 41, and flat roofs on Buildings 76, 78 and 92. Design work shall address but not limited to existing roof removal, penetrations, flashing and documentation of new roofing. The project for the above buildings, which are listed as historical buildings at the VA Medical Center located in Bath, New York. All designs will follow the VA design guidelines, and specifications for VA construction. The design will be completed in a manner such that the estimated construction cost is within the VA budget. It is not expected that any new space will be added to the existing building footprint. EXISTING CONDITIONS Roofing replacement on the above buildings is estimated to be last done in the 1970's and 1980's. Drainage on all roofs require improvement. A/E SCOPE OF SERVICES 1. Provide investigative and schematic services, construction documents, working drawings, specifications, cost estimate, shop drawing review and construction period services as required to replace roofs on Building 41 and B-31 and flat roofs on Building 78, B92 & UCC at B76. Provide a detailed asbestos and lead survey to construct an NFPA / Life Safety Code and an all-building code compliant project. Services will include all Mechanical, Electrical, or other Engineering or Architectural work associated with this project. Provide for necessary additions and relocations of all utilities to support the project and operations outside the construction area. All aspects of the design must adhere to the design manuals posted on the VA technical information library (see below). Final design submission shall include phased drawings of all abatement, demolition, and construction work as required to allow the continuous use of all of areas associated around each construction area. 2. Provide contract specifications utilizing as a template the VA Master Specifications available at www.cfm.va.gov/TIL/. Edited specifications are to be provided to the Bath VAMC Engineering Project Section electronically by either email or on a CD rom. All edited specifications shall be edited to the specified project and have all impertinent specs and information removed. The designer shall provide to the VAMC a comprehensive electronic spreadsheet listing, by specification, all required submittals for the project for use as a submittal log. The designer shall use a submittal exchange system to be used during construction and remain active for 2 years after construction is complete. 3. Attend design review meetings and make all necessary site visits during design to gather information necessary from the existing sites, building plans, utility plans, etc. to provide a complete assessment of the proposed work. This should include an identified number of visits included in the proposal. The VA shall provide access to hardcopy files of existing drawings, and the AE shall perform all searches of these files for any required reference materials to support design efforts. 4. Assess the intent and scope of this project and work with the Medical Center staff to develop a final design and cost estimate to best suit the needs and constraints of the government, while incorporating VAMC Bath Engineering Project Section, VA Network 2, or any other government comments. 5. The design must, at a minimum, be in accordance with all applicable codes indicated in the Department of Veterans Affairs (VA) Design Manuals and VA Publications (Master Construction Specifications, Construction Standards, National Fire Protection Association (NFPA), Underwriters Laboratory, International Building Code IBC 2003, NFPA and National Electric Code (NEC), building codes and standards, and VA Information Security Handbook 6500.6, etc.). 6. A/E Design Deliverables: The deliverables below are required: DESIGN: Conceptual (0%) a. Initial site visit to become familiar with VA Facilities personnel, the site and site conditions. b. Concept design and recommendations defining the design approach. c. Confirm design approach, deliverables, and schedule. Design Development (30%) a. Meetings as required. At a minimum, AE shall hold separate meetings independently with stakeholders for input/requirements (trades, IT/EMS/end user) b. Site investigation and surveys. Include written description of identified site obstructions and plans for joining to old work. c. Analysis of subject utility services. d. Schematic Design Plans to include at minimum roof plan layout options. e. Schematic level cost estimate for budget check. Mid-Design (60%) a. Advanced design and architectural/engineering planning. b. Outline specifications. c. 60% Drawings of existing subject utilities. d. Repair and Replacement draft drawings. e. Draft specifications. f. Preliminary cost estimate, schedule of submittals. g. Site survey reports and analysis. h. Response to previous submittal review comments. Un-Reviewed Final Design (90%) a. Complete submittal of design drawings, specification, and cost estimate for final review. b. Prior to the submission of the un-reviewed final drawings and specifications, the Project # 528A6-21-603 the Architect-Engineer shall conduct a narrative walk-thru with the COR and identified VA staff for each of the trades included in the project to demonstrate that the work shown on the drawings can be physically constructed as depicted. The trades shall include, but not be limited to, Architectural, Structural , Electrical, Communications, Security, and Mechanical. The designer for each trade shall be present at the walk-thru which will encompass all the physical areas affected by the project. Upon completion of the walk-thru, the VA will give direction to the Architect-Engineer whether the design may proceed to completion as shown or whether some re-design is necessary. The walk-thru shall be scheduled by the Architect-Engineer in a manner that will allow corrections before the un-reviewed final submission due date. Required corrections will not excuse the Architect- Engineer from submitting the un-reviewed final drawings and specifications on time. c. Response to previous submittal review comments. Final Design (100%) a. Submittal of final design drawings, specifications, including material submittal listing, finish schedule and final cost estimate. b. Final design drawings shall be prepared in both pdf and CAD format. Final specifications shall be prepared in both .pdf and Word format. c. Response to previous submittal review comments. CONSTRUCTION: During Bidding: 1) Provide bidding assistance and evaluation. 2) Provide expeditious written clarifications to questions (RFI) about the specifications and drawings that are submitted by prospective bidders and/or offerors prior to submission of offers. Written responses shall be prepared and forwarded to the VA Contracting Officer and COR and not to the bidder/offeror. Construction Phase 1) Provide a minimum of 2 on-site inspections for critical testing required by the specifications. 2) The Architect-Engineer is expected to be available within 48 hours after the VA requests a site visit. Submit cost per additional on-site inspection. 3) Provide contractor shop drawing and material submittal review, recommendation and approval evaluation for the Contracting Officer's Technical Representative (COR). 4) Provide written clarifications to questions (RFI) about the specifications, drawings, and site conditions. Provide bulletins for omissions. 5) Provide review and evaluation of contractor's fee proposals and contract changes to the Contracting Officer and the Contracting Officer's Technical Representative as required. 6) In-process field inspection of critical testing required by the specifications. 7) Final inspection and final punch list. 8) As-build Drawings 7. Design Review and Completion Schedule: Deliver each identified submittal to the COR on or before the date specified below: Conceptual Plan: 10 days after contract award Design Development 30% Submittal 45 days after contract award Mid-Design 60% Submittal 90 days after contract award (Includes 10 days for VA review of the 30% review) Un-Reviewed Final Design 90% Submittal 150 days after contract award (Includes 10 days for VA review of the 60% submittal) Final Design 100% Final Submittal 180 days after contract award. (Includes 5 days for VA review of the Un-Reviewed submittal 8. Design Deliverables: The A/E will provide two (2) full-size drawing copies, (2) half-size drawing copies, and electronic and bound paper copy of all documents at each review stage. 9. Provide an electronic set and one (1) set of drawings stamped and signed by an Engineer licensed in the State of New York, specifications, and cost estimates at final design submission. Electronic set at 100% final stage is to be provided in both PDF and AutoCAD 2017 formats. 10. Provide a detailed material/labor cost estimate for construction of this project at the 100% review stage, in RS Means format. Submit in editable excel document. 11. Attend pre-bid job walk and provide all engineering responses to questions asked by potential bidders and issue an addendum, if necessary. 12. Provide a technical review of all project submittals/shop drawings related to the project and provide all required responses to any design/conflict questions encountered in these areas during construction in an expeditious manner. 13. Create a list of all items required to be submitted on by the project specifications as part of the final design documents at the 100% submission. The list shall be organized by specification number, followed by the name of the item to be submitted on by specification. 14. Provide expeditious responses to all design/conflict questions encountered during the construction term. 15. Upon completion of the project, provide two (2) sets of stamped "Architectural E1" (30"x42") as- built drawings, as well as a complete set in PDF and AutoCAD 2020 formats. Provide a detailed construction cost estimate and a detailed construction statement of work. EVALUATION CRITERIA The following evaluation criteria will be used during the A/E selection process: 1. Team proposed for this project; 2. Proposed management plan; 3. Previous experience of team proposed for this project; 4. Location and facilities of working offices; 5. Proposed design approach for this project; 6. Project control; 7. Estimating effectiveness; 8 Miscellaneous experience and capabilities; 9. Awards & recommendations; 10. Insurance & litigations. The applicable NAICS code is 541330. This acquisition for design services will be a 100% set aside for service disabled veteran owned small business concern (SDVOSB). All SDVOSBs must be verified by the Office of Small and Disadvantaged Business Utilizations Center for Veterans Enterprise (CVE) through www.vetbiz.gov before award. SDVOSB firms desiring consideration must have a working office located within 300 miles of the Bath, New York city limits and be licensed in New York State. All interested SDVOSB A/E firms are invited to submit Standard Form 330, Architect Engineer Qualifications and for any consultants, on SF 330 Extra Sections E and F. Standard form 330 can be obtained at the following web site: http://www.gsa.gov/portal/forms/download/21DBF5BF7E860FC185256E13005C6AA6 . The estimated construction cost for this project is $1,000,000 to $5,000,000. The NAICS code for this procurement is 541330 and small business size is $22.5 million. Responses must be received by 2:00 PM, November 17, 2022. Electronic submission of SF 330's is mandatory; email completed SF330's to devan.bertch@va.gov Subject Line: 36C24223R0011 - Design Replace Roofs and Flat Roofs- SF330 The method of contractor selection has not been determined at this time. *The value for this project is based on a financial range. The value is listed as the highest possible cost from the range provided by a stakeholder or official project document.