This is a service / maintenance or supply contract in Green Cove Springs, Florida. Contact the soliciting agency for additional information.

The mission of the Purchasing Department is to provide fair and equitable treatment of all persons involved in public purchasing by the County, to maximize the purchasing value of public funds in procurement, and to provide safeguards for maintaining a procurement system of quality and integrity. Bidders are prohibited from contacting, by any means, whether orally, telephonically, electronically or in writing, any member of the Board, any County employee, including the County Manager, the County Attorney or the Commission Auditor, any member of the designated Evaluation Committee or any agent of the County regarding the Request for Bids in any respect during the Request for Bid Period. The Request for Bid Period during which no contact may occur commences from the date of publication of the notice of a Request for Bids and ends upon a Bid Decision becoming final, i.e. after the notice of bid protest period of 72 hours has expired. However, in the event of a notice of protest, the no contact rule continues in place during the Protest Period and does not end until a resolution of the protest has occurred and become final. The following exceptions exist to the no-contact rule: Inquiries may be submitted to the Purchasing Department if specifically provided in the Request for Bids; Pre-bid conferences provided for in the Request for Bids; and Formal presentations by Bidders to the designated Evaluation Committee or to the Board or any committee thereof specifically contemplated in the Request for Bids. The Board reserves the right and power to reject any and all Bids without cause and to waive technical and non-technical or non-material defects in the Request for Bids or submittal of any Bid, and in its discretion to re-advertise the Request for Bids. The Board reserves the right to award Request for Bids which would be in the Best Interest of the County. Interested vendors are advised that the Clay County Board of County Commissioners has a local preference policy and Buy American policy. The complete policy for both can be viewed portal. Prospective bidders are notified that the failure to include a proper bid bond or other security approved under the county's purchasing policy, if required for this request, will result in rejection of the bid and shall, as well as the failure to file a written notice of protest and to file a written petition initiating a formal protest proceeding within the times and in the manner prescribed in chapter 8, section I of the county's purchasing policy shall, constitute a waiver of the right to protest the bid request, any addendum thereto, or the bid decision, as applicable, and to initiate a formal protest proceeding under the purchasing policy. The county's purchasing policy can be viewed at the county's website by following the appropriate links from the homepage address set forth above. If a prospective bidder is in doubt whether this request requires a bid bond, such prospective bidder is solely responsible for making appropriate inquiry. The board reserves the right to reject any and all bids without cause and to waive technical and non- technical or non-material defects in the request or submittal of any bids. A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in section 287.017, florida statutes, for category two for a period of 36 months from the date of being placed on the convicted vendor list. Last Date of Inquiries:October 31, 2022, 4:30pm Final Addendum:November 4, 2022, 4:30pm Finance and Audit Committee :December 6, 2022, 1:00pm Board of County Commissioners :December 13, 2022 The county nor public portal platform will not accept late submittals. Addenda: All Addenda language issued shall become part of the RFB and Contract documents, and receipt of Addenda must be acknowledged by the Bidder. If issued, Bidders will receive addenda notifications to their email once they have followed the RFB. Failure to acknowledge Addenda which have no effect on the competitive nature of the Bidding process may be a waivable deviation at the County's sole discretion. Ultimately, it is the sole responsibility of each Bidder to periodically check the site for any Addenda 3. Addenda Distribution: All Addenda distributed subsequent to the initial distribution of the RFB shall be posted in the County's e-Procurement Portal. It is the responsibility of the Bidder to verify if any Addendum(s) have been issued prior to submitting a Bid to an RFB. No Addendum shall be issued later than five (5) working days prior to the scheduled Bid Opening date. 4. Additional Evaluation: The County reserves the right to request any additional information from Bidders after Bid Opening and before award as it may be necessary to assist in review and evaluation of any Bid prior to submittal of a recommendation for award to the Board of County Commissioners. 5. Americans with Disabilities Act: In accordance with the Americans with Disabilities Act, any person needing a special accommodation to participate in this matter should contact the Clay County ADA Coordinator, by mail, at P.O. Box 1366, Green Cove Springs, FL 32043, or by telephone at (904) 269-6300, no later than three (3) days prior to the hearing or proceeding for which this notice has been given. Hearing impaired persons can access the foregoing telephone number by contacting the Florida Relay service at 1-800-955-8770 (voice), or 1-800-955-8771 (TDD). 6. Award: Bid Awards for RFBs shall be awarded based on the lowest responsive bid. The term "Lowest Responsive Bid" shall mean the lowest Bid price submitted by a Responsive and Responsible Bidder. The term "Responsive Bidder" means a Bidder that has submitted a Bid, Proposal or reply that conforms in all material respects to the Request for Bids. The term "Responsible Bidder" means a Bidder who has the capability in all respects to fully perform the Contract requirements and the integrity and reliability that will assure good faith performance. The County reserves the right to make an award either in part of completely, and/or to accept the bid that, in its judgment will be in the best interest of the County providing best value to the County with price, technical, and other applicable factors considered. The County Reserves the right to award to multiple Bidders. 7. Bid Bond: Bids require a five (5%) percent bid bond and may not be withdrawn after the scheduled opening time for a period of thirty (30) days. The term bid bond shall include bonds or cashier or certified checks payable to the County. Any Cashier or Certified Check must be uploaded with the Bid and the original Cashier or Certified Check must be received by the Purchasing Department no later than two (2) business days after the RFB due date. 8. Bid Errors: In case of unit price Bid items, if an error is committed in the extension of an item, the unit price as shown in the Bid response will govern. Errors between any sum, computed by the Bidder, and the correct sum thereof will be resolved in favor of the correct sum. Bidders are expected to examine the RFB in its entirety . Failure to do so will be at the Bidder's risk. 9. Bid Preparation Costs: By submission of a Bid, the Bidder agrees that all costs associated with the preparation of Bid will be the sole responsibility of the Bidder and shall not be borne by the County. The Bidder also agrees that the County bears no responsibility for any costs associated with the preparation of their Bid and/or any administrative or judicial proceedings resulting from the RFB process. 10. Bid Protests: Any person who is adversely affected by a RFB, by any Addendum thereto, or by a Bid Decision may file with the County Manager a written notice of Bid Protest no later than 4:30 p.m. on the third Business Day immediately following the date notice is published, with respect to a Request for Bids; no later than 4:30 p.m. on the third Business Day immediately following the date of issuance, with respect to any Addendum; and within 72 hours after the posting of the notice, exclusive of hours occurring during days that are other than Business Days, with respect to a Bid Decision. Full bid protest procedures can be found in the County Purchasing Policy, Chapter 8 Section (I) which is attached hereto or can be found on the County's portal 11. Business Registration Requirement: In accordance with Chapters 605-623, Florida Statutes, in order to do business in the State of Florida, corporations (and other business designations) are required to be registered and in good standing with the Department of State, Department of Corporations. To be eligible to receive a contract and/or purchase order registration must be accomplished prior to the initial posting indicating intent to award to that Supplier. Failure to be registered may be cause for disqualification. Contact the Department of Corporations at (850) 245-6000. Online-filing is available at: portal 12. Cancellation of RFB: Clay County reserves the right to cancel a RFB at any time prior to approval of the award. The decision to cancel a RFB cannot be the basis for a protest under the Bid Protest Procedures as referenced herein. 13. Conflict of Interest: The award hereunder is subject to Chapter 112, Florida Statutes. All Bidders must disclose with their Bid any personal or organizational conflicts of interest pursuant to Section 112.313, Florida Statutes, the name of any officer, director, or agent who is also an employee of the Clay County Board of County Commissioners. Further, all Bidders must disclose the name of any Clay County Board of County Commissioners employee who owns, directly or indirectly, an interest of the Bidder or any of its branches. 14. Contractor Qualifications and Requirements: All Contractors must be certified or registered pursuant to Chapter 489, Florida Statutes, or hold a Clay County certification under Article III of Chapter 7 of the Clay County Code, as applicable, at the time of responding to a RFB and must submit evidence of such at the time of submission of any Bid. The following licensing requirements shall apply when the applicable Florida statute mandates specific licensing for Contractors engaged in the type of work covered by this solicitation. State of Florida, Department of Professional Regulation, Construction Industries Licensing Board and licensed by other federal, state, regional, county or municipal agencies having jurisdiction over the specified construction work. Said licenses shall be in the Bidder's name as it appears on their Bid. Bidders shall supply a copy of each applicable license showing the appropriate license numbers, with expiration dates as required by the County. Failure to hold and provide proof of proper licensing, certification and registration may be grounds for rejection of the Bid and/or termination of the Contract. Sub-Contractors Contracted by the Prime Contractor shall be licensed in their respective fields to obtain construction permits from the County. Said license must be in the name of the Sub-Contractor. The following licensing requirements shall apply when applicable (Contractor Prequalification): Florida Law and Rules of the State of Florida, Department of Transportation, require Contractors to be prequalified with the Department in order to bid for the performance of road, bridge, or public transportation construction contracts greater than $250,000.00. The Contractor Prequalification process results in the issuance of a Certificate of Qualification for each successful applicant which lists the approved work classes and the Maximum Capacity Rating in dollars. It is the responsibility of potential bidders to review the requirement listed on the Pre-Qualification Form and meet the qualifications listed at: portal. Contractors not meeting the applicable work types associated with the scope of the work may utilize Sub-Contractors to assist with meeting the requirement of all necessary prequalification work classes. 15. Copyright Restrictions: Both the County seal and the County logo are registered for a copyright. Neither the Clay County seal nor the logo may be used or provided to non-Clay County government users for use on company Bids, presentations, etc. 16. Deviations: Bidders are hereby advised the County will only consider Bids that meet the RFB requirements in its entirety. In instances where a deviation is stated in the Bid, said Bid will be subject to rejection by the County. 17. Execution of Contract and Notice to Proceed: The awarded Bidder may be required to sign a written Contract. Said Contract will evidence in written form the agreement between the parties. The County permits the use of electronic signatures between the County, Suppliers, other agencies, customers, and members of the public in carrying out transactions by entry into Contracts, memorandums, or other types of agreements. Electronic signatures shall have the same force and effect as manual written signatures. Each person signing on behalf of the parties to a Contract must have full authority to execute the Contract on behalf of such party. The use of electronic signatures does not limit the County's right or option to conduct a transaction in non-electronic form nor does it affect the obligation to have original hand-written signatures when required. 18. Indemnification: The awarded Bidder shall indemnify and hold harmless the County, and its officers and employees, from liabilities, damages, losses, and costs, including, but not limited to, reasonable attorneys' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the company and other persons employed or utilized by the company in the performance of the Contract. The provisions of Florida Statute 768.28 applicable to Clay County, Florida apply in full to this Contract. Any legal actions to recover monetary damages in tort for injury or loss of property, personal injury, or death caused by the negligent or wrongful act or omission of any employee of the County acting within the scope of his/her office or employment are subject to the limitations specified in this statute. No officer, employee or agent of the County acting within the scope of his/her employment or function shall be held personally liable in tort or named as a defendant in any action for any or damage suffered as a result of any act, event, or failure to act. The County shall not be liable in tort for the acts or omissions of an officer, employee, or agent committed while acting outside the course and scope of his/her employment. This exclusion includes actions committed in bad faith or with malicious purpose, or in a manner exhibiting wanton and willful disregard of human rights, safety, or property. 19. Inquiries/Questions: Bidders shall submit all inquiries regarding this RFB in the "Question and Answer" Tab of the RFB via the County's e-Procurement Portal, located at portal. Please note the deadline for submitting inquiries listed in the the RFB's Timetable. Once issued, Bidders will receive addenda notifications to their email once they have followed the RFB. For more information/instruction on how to submit an inquiry/question, please visit:portal 20. Insurance Requirements: a. Commercial General Liability Coverage must be afforded under a Commercial General Liability policy with limits not less than: $1,000,000 each occurrence and $2,000,000 aggregate for Bodily Injury, Property Damage, and Personal and Advertising Injury (project specific aggregate may be required for construction projects) $1,000,000 each occurrence and $2,000,000 aggregate for Products and Completed Operations $50,000 each occurrence for Damage to Rented Premises $5,000 Medical Expenses (any one person) Commercial and General Liability policy must include coverage for contractual liability and independent contractors. b. Business Automobile Liability Coverage must be afforded for all Owned, Hired, Scheduled, and Non-Owned vehicles for Bodily Injury and Property Damage in an amount not less than $1,000,000 combined single limit each accident. If the Bidder does not own vehicles, the Bidder shall maintain coverage for Hired and Non-Owned Auto Liability, which may be satisfied by way of endorsement to the Commercial General Liability policy or separate Business Auto Liability policy. c. Workers' Compensation and Employer's Liability Any person or entity performing work for or on behalf of the County must provide Workers' Compensation and Employer's Liability insurance in limits not less than: Workers Compensation Statutory limits Employers Liability $100,000 Each Accident $500,000 Disease Policy $100,000 Disease-Each Employee Exceptions and exemptions may be allowed by the County Manager, if they are in accordance with Florida Statutes. The Bidder waives, and the Bidder shall ensure that its insurance carrier waives, all subrogation rights against the County, its employees, agents, boards, and commissions, for all losses or damages. The County requires the policy to be endorsed with WC 00 03 13 Waiver of our Right to Recover from Others or equivalent. The Bidder must be in compliance with all applicable State and federal workers' compensation laws, including the U.S. Longshore Harbor Workers' Act and the Jones Act, if applicable. For any Bidder who has exempt status as an individual, the County requires proof of Workers' Compensation insurance coverage for that Bidder's employees, leased employees, volunteers, and any workers performing work. d. Property Coverage (Builder's Risk) - Applies to Construction related Projects Coverage must be afforded in an amount not less than 100% of the total Project value, including soft costs, with a deductible of no more than $25,000 each claim. Named Windstorm Deductibles, if any, must be disclosed to the County. Coverage form shall include, but not be limited to: All Risk Coverage including Flood and Windstorm with no coinsurance clause Waiver of Occupancy Clause Endorsement, which will enable the County to occupy the property/structure under construction/renovation during the activity Storage and transport of materials, equipment, supplies of any kind whatsoever to be used on or incidental to the project Equipment Breakdown for cold testing of all mechanized, pressurized, or electrical equipment LEG2 Coverage or equivalent For installation of property and/or equipment, Builder's Risk Installation insurance must be provided to include coverage for materials or equipment stored at the Project site, while in transit, or while stored at a temporary location. Coverage limit must be no less than replacement cost. The Property Coverage (Builder's Risk) policy shall insure the interests of the owner, contractor, and subcontractors in the property against all risk of physical loss and damage, and name the County as a loss payee. Additionally, the County shall be named as an Additional Insured for its interest in the property/structure and for any materials purchased directly by the County. This insurance shall remain in effect until the work is completed and the property has been accepted by the County. e. Professional Liability and/or Errors and Omissions - Applies to Projects involving Professional Services Coverage must be afforded for Wrongful Acts in an amount not less than $1,000,000 each claim and $1,000,000 aggregate. Insurance must be kept in force until the third anniversary of the expiration or termination of any Contract that may be entered into between the parties. f. Umbrella/Excess Insurance If the Bidder's primary insurance policy/policies do not meet the minimum requirements, the Bidder may provide an Umbrella/Excess insurance policy to comply with the insurance requirements. Providing and maintaining adequate insurance coverage is a material obligation of the Bidder. Upon being awarded the Bid and prior to commencement of the Services, the successful Bidder must deliver valid certificates of insurance for the required insurance coverage to the County's Purchasing Department. The certificates of insurance for the required coverages, with the exception of Workers' Compensation, Employer's Liability, and Professional Liability, shall name "Clay County, a political subdivision of the State of Florida, and The Board of County Commissioners, Clay County, Florida, its employees, agents, boards and commissions, as their interests may appear" as "Additional Insureds." The coverage shall contain no special limitation on the scope of protection afforded to the County, its employees, agents, officials, boards, and commissions. The certificates of insurance shall indicate if coverage is provided under a claims-made or occurrence form. If any coverage is provided on a claimsmade form, the certificates of insurance will show a retroactive date, which should be the same date of the initial Contract or prior. The Contract number, Bid number, event dates, or other identifying reference must be listed on the certificates of insurance. The Certificate Holder on the certificates of insurance should read as follows: "Clay County Board of County Commissioners, P.O. Box 1366, Green Cove Springs, FL 32043" or as otherwise designated by the County's Purchasing Department. The certificates of insurance shall be provided to the County with a thirty (30) day notice of cancellation; ten (10) days' notice if cancellation is for nonpayment of premium. In the event that the insurer is unable to accommodate the cancellation notice requirement, it shall be the responsibility of the Bidder to provide the proper notice. Such notification will be in writing by registered mail, return receipt requested, and addressed to the Certificate Holder. In the event the Contract term goes beyond the expiration date of any insurance policy, the Bidder shall provide the County's Purchasing Department with an updated certificate of insurance no later than ten (10) days prior to the expiration of the insurance currently in effect. The County reserves the right to suspend the Contract until this requirement is met. If any required insurance coverage is canceled, terminated, or revoked, the Bidder agrees to immediately suspend its operations until replacement insurance is obtained and verified. Any exclusions or provisions in the insurance maintained by the Bidder that excludes coverage for work or services contemplated under the Bid shall be deemed unacceptable, a material violation of the County's Bidding requirements, and shall be considered a breach of any Contract entered into after a Bid Award. It is the successful Bidder's responsibility to ensure that all independent and subcontractors comply with the insurance requirements. All coverages for independent and subcontractors shall be subject to all of the requirements stated herein. Any and all deficiencies are the responsibility of the Bidder. The County Manager may modify the insurance requirements for particular projects and/or Services. 21. Laws and Regulations: The Bidder shall comply with all laws and regulations applicable to provide the goods and/or services specified in this RFB. The Bidder shall be familiar with all federal, state and local laws that may affect the goods and/or services offered. All applicable Federal and State laws, municipal and Clay County ordinances, and the rules and regulations of all authorities having jurisdiction over any part of the project shall apply to the entire project and Contract. 22. No Bid: Each Bidder not intending to Bid should select the "No-Bid" button on the main screen of the posted RFB. For more information/instruction on how to submit a "No-Bid", please visit: https://help.procurement.opengov.com/en/articles/3997313-how-to-submit-a-no-bid 23. No Contact Period: Bidders are prohibited from contacting, by any means, whether orally, telephonically, electronically or in writing, any member of the Board, any County employee, including the County Manager, the County Attorney or the Commission Auditor, any member of the designated Evaluation Committee or any agent of the County regarding the Request for bids in any respect during the Request for Bid Period. The Request for Bid Period during which no contact may occur commences from the date of publication of the notice of a Request for Bids and ends upon a Bid Decision becoming final, i.e. after the notice of bid protest period of 72 hours has expired. However, in the event of a notice of protest, the no contact rule continues in place during the Protest Period and does not end until a resolution of the protest has occurred and become final. The following exceptions exist to the no-contact rule: Inquiries may be submitted to the Purchasing Department if specifically provided in the Request for Bids; Pre-bid conferences provided for in the Request for Bids; and Formal presentations by Bidders to the designated Evaluation Committee or to the Board or any committee thereof specifically contemplated in the Request for Bids. 24. Payments: All payments will be made in accordance with the Local Government Prompt Payment Act; in effect, not later than 45 days from receipt of proper a invoice. 25. Performance and Payment Bond Requirements: Performance and Payment Bonds are not required for projects of $200,000.00 or less. Prior to commencement of a project exceeding $200,000.00, in accordance with F.S. 255.05, the awarded Bidder shall file a 100% Performance Bond and Payment Bond (using Clay County's Standard Form) in the Public Record of Clay County, Florida, Recording Dept./Room 130, 825 North Orange Avenue, Green Cove Springs, Florida 32043. The recorded Performance and Payment Bonds shall be provided prior to the commencement of construction to Clay County Purchasing Department, PO Box 1366, Green Cove Springs, Florida 32043. Performance and Payment Bonds must be increased in accordance with any change order increases on the project. 26. Public Entity Crimes: Pursuant to Section 287.133(2)(a) of the Florida Statutes, a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Bid for a Contract to provide any goods or services to a public entity, may not submit a Bid for a Contract with a public entity for the construction or repair of a public building or public work, may not submit Bids on leases of real property to a public entity, may not be awarded or perform work as a Contractor, supplier, Sub-Contractor, or consultant under a Contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017 of the Florida Statutes, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. By submitting a Bid - Bidder attests that they have not been placed on the Convicted Vendor List. 27. Public Records Proprietary/Confidential Information: In accordance with Chapter 119 of the Florida Statutes (Public Records Law) and except as may be provided by other applicable State and Federal Law, all Bidders should be aware that Bids are public record. Bidders should identify specifically any information contained in their Bid which they consider confidential and/or proprietary and which they believe to be exempt from disclosure, citing specifically the applicable exempting law. Failure to identify confidential and/or proprietary information prior to submission of the Bid may result in such information being subject to release if requested in a public records request. 28. Qualification: The County shall have the right to review the references, experience of assigned personnel, and qualifications of the Bidder in order to make the final determination of acceptability of the Bidder. At the sole discretion of the County, such determination may result in the Bidder being deemed non-responsive. 29. Rejection: The Board reserves the right to reject any and all Bids without cause and to waive technical and nontechnical or non-material defects in the request or submittals of any Bids. 30. Scrutinized Companies Certification: In compliance with subsection (5) of Section 287.135(5), Florida Statutes the Bidder certifies that the company is not participating in a boycott of Israel as defined in subsection (1) of the Statute; is not on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List as referred to in subsection (2) of the Statute; and is not engaged in business operations in Cuba or Syria as defined in subsection (1) of the Statute. The included Scrutinized Companies Certification Form must be completed and returned as part of the Bid. 31. Sub-Contractors: The County reserves the right to approve all Sub-Contractors. If Sub-Contractors are to be utilized, their names and references must be included within this Bid. Responsibility for the performance of the Contract remains with the main Contractor exclusively. After the commencement of the project, Sub-Contractors may be added or modified during the Contract period only with prior written permission from the County, and only for reasonable cause, as judged by the County. 32. Vendor Debarment: By submitting a Bid, the Bidder certifies that it is not currently debarred from submitting Bids for contracts issued by any political subdivision or agency of the State of Florida and that it is not an agent of a person or entity that is currently debarred from submitting Bids for contracts issued by any subdivision or agency of the State of Florida. 1. PURPOSE The Clay County Parks & Recreation Division along with other County Departments are requesting sealed bids for the inspection, maintenance, monitoring, and timely reporting of all required documentation to the Department of Environmental Protection (DEP) in order to comply with all bacteriological/chemical monitoring and mandated sampling for Clay County's water treatment facilities. 2. SCOPE The successful Bidder shall perform all services necessary to complete the task below. It is recommended that each prospective respondent inspect all sites prior to submitting this bid. Bidder agrees to inspect and maintain the facilities listed on the official Bid Form and to keep said facilities in efficient operating condition, per Department of Environmental Protection (DEP) requirements, including, but not limited to, the following duties carried out upon each required visit: a. Check the well, well pump(s), and controls b. Inspect the check valve on the well c. Inspect the screens on the reservoir where applicable d. Check the pressure pump(s) and controls e. Inspect the pneumatic tank for the proper air/water ratio and pressure f. Check the compressor unit where applicable g. Check the chlorine feeder and components, keep solution tanks adequately filled and make necessary adjustments h. Keep proper on-site logs with the flow, chlorine readings with every visit, these logs must be signed by the certified operator (minimum Class "C") with each visit Perform quarterly bacteriological analysis as required by DEP on all systems at all sites and that cost is to be included with the total monthly cost per site. Perform the annual Nitrate & Nitrate monitoring as required in Chapter 62-550-512 of the Florida Administrative Code, and that cost is to be included in your quote. Provide all chlorine required during routine weekly inspections for each site and that cost is to be included with the total monthly cost per site. Provide an appropriate container, as needed, on each site for storing the required on-site maintenance logs. (Existing sites now have a container, referred to as a "mailbox"). Make personal contact with the appropriate Department/Division immediately when successful Bidder becomes aware of any malfunctions or the potential malfunctions of the facility that may affect the proper operation of the facility, in part or in whole. Required repairs or maintenance, supplies (excluding chlorine) and/or other expenditures not specifically noted in these specifications might be accomplished and/or supplied by the successful Bidder, but not without the prior approval of the appropriate Department/Division. The successful Bidder agrees to maintain a twenty-four (24) hour telephone answering service. Other than normal operations required under these specifications, any request by the County for the vendor to be on-site shall be considered a "service call", subject to additional compensation to the supplier. The amount of compensation for "service calls" will be based upon amounts indicated under "Additional Charges" on the Bid Form. Bidder agrees to inspect and maintain any new/additional sites that may require the installation of a water treatment facility at the same price as indicated on the Bid Form, based upon the required number of weekly inspections. Bidder agrees to provide the County with background checks on all employees visiting the locations. Background checks will be at the supplier's expense. Bidder shall provide a list of three (3) business references and, if available, at least two (2) companies whose water treatment facilities you are currently maintaining or servicing. When preparing your bid response, please read Chapter 62-550, Florida Administrative Code carefully, which details "Drinking Water Standards, Monitoring, and Reporting" requirements. AS A PROSPECTIVE BIDDER, YOU ARE HEREBY NOTIFIED THAT PAYMENT FOR ANY PENALTIES IMPOSED BY DEP FOR FAILURE TO COMPLY WITH DEP REGULATIONS AND SUBMITTAL DEADLINES WILL BE THE RESPONSIBILITY OF THE SUCCESSFUL BIDDER. 3. LOCATIONS Parks & Recreation Black Creek Park, 7890 Highway 17, Green Cove Springs Number of wells: 1 Number of Chlorine Pumps: 1 Number of Annual Nitrate/Nitrite Tests: 1 Number of Quarterly Bacteriological Tests: 2 Hunter-Douglas Park, 4427 Longmire Rd, Middleburg Number of wells: 1 Number of Chlorine Pumps: 1 Number of Annual Nitrate/Nitrite Tests: 1 Number of Quarterly Bacteriological Tests: 2 Little Rain Lake Park, 6725 Little Rain Lake Rd, Keystone Heights Number of wells: 1 Number of Chlorine Pumps: 1 Number of Annual Nitrate/Nitrite Tests: 1 Number of Quarterly Bacteriological Tests: 2 Main Street Park, 3788 Main Street, Middleburg Number of wells: 1 Number of Chlorine Pumps: 1 Number of Annual Nitrate/Nitrite Tests: 1 Number of Quarterly Bacteriological Tests: 2 Omega Park, 4317 CR 218, Middleburg Number of wells: 1 Number of Chlorine Pumps: 1 Number of Annual Nitrate/Nitrite Tests: 1 Number of Quarterly Bacteriological Tests: 2 Twin Lakes Park, 6065 Twin Lakes Rd, Keystone Heights Number of wells: 1 Number of Chlorine Pumps: 1 Number of Annual Nitrate/Nitrite Tests: 1 Number of Quarterly Bacteriological Tests: 2 Camp Chowenwaw Park, 1517 Ball Rd, Green Cove Springs Number of wells: 4 Number of Chlorine Pumps: 4 Number of Annual Nitrate/Nitrite Tests: 4 Number of Quarterly Bacteriological Tests: 8 Public Safety Fire Station #13, 5283 CR 218, Middleburg Number of wells: 1 Number of Chlorine Pumps: 1 Number of Annual Nitrate/Nitrite Tests: 1 Number of Quarterly Bacteriological Tests: 2 Fire Station #14, 4003 Everette Ave, Middleburg Number of wells: 1 Number of Chlorine Pumps: 1 Number of Annual Nitrate/Nitrite Tests: 1 Number of Quarterly Bacteriological Tests: 2 Fire Station #24, 5105 Sweat Rd, Green Cove Springs Number of wells: 1 Number of Chlorine Pumps: 1 Number of Annual Nitrate/Nitrite Tests: 1 Number of Quarterly Bacteriological Tests: 2 Sheriff's Office Sheriff's Substation, 1836 Blanding Blvd, Middleburg Number of wells: 1 Number of Chlorine Pumps: 1 Number of Annual Nitrate/Nitrite Tests: 1 Number of Quarterly Bacteriological Tests: 2 Facilities Gun Range, 3685 County Rd 215, Middleburg Number of wells: 1 Number of Chlorine Pumps: 1 Number of Annual Nitrate/Nitrite Tests: 1 Number of Quarterly Bacteriological Tests: 2 Fairgrounds Extension Office, 2463 FL-16, Green Cove Springs Number of wells: 1 Number of Chlorine Pumps: 1 Number of Annual Nitrate/Nitrite Tests: 1 Number of Quarterly Bacteriological Tests: 2 *The County reserves the right to add or delete locations at any time during the life of the Agreement. Prices for new locations will be negotiated and agreed upon by both parties by Purchase Order and/or by amendment of the Agreement. 4. PAYMENT The Contractor may request payment no more than once monthly, based on the amount of work completed. All partial estimates and payments found to be in error shall be subject to correction in the estimates and payments subsequent thereto, and in the final estimate and payment. Payments will be made in accordance with the Florida Local Government Prompt Payment Act. 5. TERM The contract shall remain in effect for a period of thirty-six (36) months from the date of the award by the Board of County Commissioners with the County reserving the right and option to extend the contract for an additional two (2) periods of twelve (12) months each. 6. ADDITIONAL SERVICES If the County and/or Contractor identifies any additional services to be provided by Contractor that are not covered under the Agreement but are beneficial to the County, such additional services shall be mutually negotiated between the County and the Contractor. 7. PERFORMANCE EVALUATION A work performance evaluation will be conducted periodically to ensure compliance with the Contract. 8. SITE INSPECTIONS It is incumbent upon all bidders to examine the site and insure that they are aware of all conditions that may affect the contract work thereon and therein. The County will not be responsible for conclusions made by the Contractor. No claims for additional compensation will be considered on behalf of any Contractor, Sub-Contractor, materials suppliers or others on account of that person's failure to be fully informed of all requirements of all parts of this bid. 9. WORK HOURS Workdays and hours - Normal work hours of Monday through Friday, 7:30 a.m. to 5:00 p.m. unless approved by project manager. Any work performed outside of the normal County business hours will require prior County approval and payment to the County for all expenses incurred by the County for overtime costs in accordance with the Clay County pay scale may be required. 10. BID AWARD The County may award the contract by single or combination of multiple line items, including alternative bid items. The items awarded will be based upon the lowest price and/or items that best meet the needs of the County. 33. Waiver of Formalities/Rejection of Bids: The County reserves the right to waive formalities in any Bid, to reject any or all Bids with or without cause, to waive irregularities/technicalities, and waive technical and non-technical or non-material defects in the Bid document or submittal of any Bid. Bids in which the prices obviously are unbalanced will be rejected. The County reserves the right to reject any and all Bids and to re-advertise for all or any part of this solicitation as deemed in its best interest. 34. Withdrawal of Bid: Bids may be withdrawn by selecting "Unsubmit Proposal" at the bottom of the Bidders "OpenGov Proposal" screen before the date and time for receiving Bids has expired. Negligence on the part of the Bidder in preparing a Bid is not grounds for withdrawal or modification of a Bid after such Bid has been opened by the County. Bidders may not withdraw or modify a Bid after the appointed Bid Opening, and Bids will be in force for a minimum of One Hundred and Twenty (120) days after the Bid Opening. Bidders may not assign or otherwise transfer their Bids.