This is a service / maintenance or supply contract in Santa Maria, California. Contact the soliciting agency for additional information.

The City of Santa Maria ("City") is seeking proposals from qualified firms or individuals to provide On-Call Civil Engineering and Surveying Services. The City is a charter city located in the County of Santa Barbara. The scope of on-call civil engineering and surveying work shall include, but not be limited to, the full range of services typically required to perform civil engineering, including structural and geotechnical disciplines, and surveying for projects within the City. This RFP is subject to the requirements of Page G-9 of the Purchasing Guidelines for the City of Santa Maria. This solicitation is not intended to create an exclusive service agreement and multiple contracts may be awarded. No proposer shall discriminate in employment practices on the basis of race, color, national origin, ancestry, disability, gender, or religion. No qualified handicapped person shall, on the basis of handicap, be excluded from participating in, be denied the benefits of, or otherwise be subjected to discrimination in any matter leading to the award of contract. The right is reserved by the City of Santa Maria to reject any or all proposals, to waive any irregularities or informalities not affected by law, to evaluate the proposals submitted, and to award the contract according to the proposal which best serves the interests of the City. The City desires to obtain the services of outside firms or individuals to help the City perform on-call civil engineering and surveying professional services. The selected organization will provide the full range of services including the performance of civil engineering and/or surveying work for various capital projects or other public works related projects within the City. Task orders will be created under a Master Agreement and may include, but are not limited to, work within the public right-of-way, parks, buildings and grounds or to act as an extension of City staff. Tasks may consist of full design, from conception to construction, or be of a very limited nature. Each task will be based upon an agreed upon scope, schedule, and "not-to- exceed" cost. An individual task order will be created under this Master Agreement for the completion of each task. Terms of Work: A. The term of the agreement will be for an initial one (1) year period and will include an option for two (2) annual extensions which will occur automatically unless terminated in accordance with the contract. The total term of this Agreement will not exceed three (3) years. B. The aggregate not-to-exceed fee for all tasks provided during the initial two- year term of the Agreement shall be $500,000.00. No task may be awarded pursuant to this contract that exceeds $75,000. Tasks estimated to cost over $75,000 require a separate RFP. C. During the course of the Agreement the City will identify tasks and ask the Consultant to prepare a task proposal, which, at minimum, will include: a. scope of work b. schedule, and c. "not-to-exceed" cost based on the scope of work, with a hard not to exceed cost of $75,000 per task as indicated in Section 1.1B. A Notice to Proceed will be issued by the City for each task under this Agreement. D. All drawings, reports, data, computer files, specifications, calculations, and studies prepared by the Consultant shall become the property of the City, with all rights of ownership, including copyrights and reproduction of the same. Note: City Offices are closed on Friday, therefore, City staff will not be available to sign a UPS/FedEX delivery on Friday, December 16th. For hand delivery, please schedule your hand delivery no later than Thursday, December 15, 2022. For Mailing using the United States Postal Service, please use the following address: City of Santa Maria Public Works Department - Engineering Division 110 S. Pine Street, Ste. 101 Santa Maria, CA 93458 Five (5) copies must be received with one (1) copy the consultant's schedule of fees submitted in a separate sealed envelope. If a consultant is concerned about file size limits, a link to cloud storage (Box.com, Dropbox, etc.) in the submittal email may be used. The City of Santa Maria will not be responsible for oral interpretations given by any City employee, representative, or others. Proposers are cautioned that any statements made that materially change any portion of the proposal documents shall not be relied upon unless subsequently ratified by a formal written amendment to the proposal document. The issuance of a written addendum is the only official method whereby interpretation, clarification, or additional information can be given. If any addenda are issued, the City will attempt to notify all prospective consultants. However, it will be the responsibility of each prospective consultant, prior to submitting its proposal, to contact Thomas Korman, P.E., P.L.S. Principal Civil Engineer (tkorman@cityofsantamaria.org) with the City of Santa Maria, 110 S. Pine Street, Suite 101, Santa Maria, CA 93458, (805) 361-9291, to determine if addenda were issued, and to make such addenda a part of their proposal. The method of contractor selection has not been determined at this time.