Prospective bidders are urged to tour the Courthouse and Courthouse Annex facilities in order to fully comprehend the Scope of Work required under the terms of this Bid for Janitorial Services. Please contact County Clerk office to set up appointment. Contractor shall be required to clean the Common Areas (foyer, hallways, vending area, waiting areas, staircase, elevators) and Public Restrooms within the Ottawa County Courthouse and Courthouse Annex five (5) times each week, Monday through Friday, anytime between the hours of 5:00 PM and 8:00 AM, but not to exceed a maximum of 25 hours per week. Contractor will also be required to inspect the Community Room and Conference Rooms located in the Ottawa County Courthouse Annex every weekday and clean as often as is needed (but no less than once each week) during that same 25-hour work week. 1. Gather the trash collected by each Office. Dispose of trash in the dumpster located at the southeast corner of the Courthouse or northeast corner of the Annex.
2. Clean the inside and outside of elevators, entrance doors, door frames, handles and thresholds. Clean the exterior of doors to Courthouse Offices.
3. Remove smudges from interior windows, on and around doors and door jambs, push plates and light switches.
4. Disinfect staircase handrails and benches in hallways daily.
5. Refill hand sanitizer dispensers located in Common Areas as needed.
6. Vacuum all carpeted areas, including area rugs.
7. Sweep and damp mop hard surface areas, including staircase.
8. Empty all waste receptacles in Common Areas; replace waste receptacle liners as needed.
9. Remove and dispose of cigarette butts and trash in receptacles located outside the front doors of the Courthouse and rear doors of the Annex. 1. Disinfect toilets, urinals and sinks; polish mirrors and bright metal; clean partitions, sheetrock walls, tile walls and fixtures; sweep and mop floors with a germicidal cleaning agent.
2. Refill toilet tissue, paper towels, soap, air deodorizer and urinal blocks as needed.
3. Empty all waste receptacles; replace liners as needed. Contractor shall be responsible for the labor only to perform these duties properly and professionally. Ottawa County will provide all cleaning equipment and supplies. Contractor is to provide the County with a list of items needed when inventory is low, so that supplies can be ordered before stock is depleted. The Contractors services will not be required on day(s) the Courthouse is closed in observance of a Holiday (see enclosed copy of Resolution declaring Holidays) or should the Courthouse be closed due to inclement weather or natural disaster. In the event the Courthouse is closed unexpectedly, the Contractor will be notified as early as possible. In the event of sickness or emergency, Contractor must notify Commissioner Mike Furnas, as soon as possible by calling 918-673-1100 or 918-961-0830 after business hours. Payment for services rendered during a month in which the Contractor was absent will be adjusted accordingly by dividing the contractual monthly payment by the number of weekdays in that month and deducting for the day(s) missed. Excessive absences shall be grounds for the termination of Janitorial Contract. Contractor must provide the Office of the County Clerk with an Invoice listing days and hours worked during the month by the 5th day of the following month. Contractor shall be compensated by the 15th of each month for services rendered during the preceding month. Confidential documents are located in Ottawa County Courthouse and Annex Offices. Breach of Confidentiality shall be grounds for immediate termination of Janitorial Contract and possible prosecution. Contractors actions will be captured on Courthouse Security System and periodically reviewed. These Janitorial Services are not to be sub-contracted. Only the individuals designated by this Contract shall be present in the building while services are performed. No one under the age of eighteen (18) will be permitted in the Courthouse after business hours. Contractor must agree to adhere to all safety and fire protection rules of the Courthouse during the performance of these duties. The Ottawa County Board of Commissioners reserves the right to reject any or all bids and/or make an award to other than the low bidder, if such an award is deemed to be in the best interest of the County.
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