This is a service / maintenance or supply contract in Akron, Ohio. Contact the soliciting agency for additional information.

Question Deadline 12/01/2022 at 4:00 PM ET Online Portal Please submit a bid for furnishing CAST COUPLINGS, over the period January 1, 2023 through December 31, 2023. The prices for the items will be fixed over the period. The City of Akron intends to purchase the subject items from the lowest and best responsible bidder or bidders (each, a supplier) in accordance with the conditions and specifications contained or referenced in this Invitation to Bid. The items delivered under this bid shall remain the property of the supplier and not be paid for until a physical inspection and actual usage of these items are made, and thereafter accepted to the satisfaction of the City. The items must comply with the terms herein and be fully in accordance with the attached specifications. In the event the items supplied to the City are found to be defective or does not conform to the specifications, the City reserves the right to cancel the order upon a 30 day written notice to the supplier, return the items to supplier at the suppliers expense, and refuse to pay until specifications are met. Alternate quotes or deviations from the specifications must be identified as an alternate quote or deviation from the specification. You must note in writing any exceptions to the conditions of this bid. Exceptions to Bid Conditions will be attached to the bid. If no exceptions are stated, it will be understood that all general and specific conditions will be met, without exception. No exceptions to the terms included in the City form of purchase order will be allowed and the City will not recognize any substitute terms and conditions contained in your Bid. It is agreed that a supplier will not assign, transfer, cancel, convey, or otherwise dispose of the contract or its right, title or interest in or to the same, or any part thereof, without previous written consent by the City and any sureties. Pursuant to Section 34.09 of the Code of Ordinances of the City of Akron, Ohio, the Purchasing Agent has determined that a bid or performance bond will not be required. Your Bid shall be considered an offer, which offer shall be deemed accepted upon the issuance of a purchase order. In case of a default on the part of the supplier after such acceptance, the City may take such action as it deems appropriate including legal action for damages or specific performance. If in the specifications a brand name, make, name of any manufacturer, trade name, or vendor catalog number is mentioned, it is for the purpose of establishing a grade of quality of the items only. Since the City does not wish to rule out other competition and equal brands or makes, the phrase or approved equal is added. If a product, other than the items specified is bid, it is your responsibility to name such a product within your Bid so the City can determine if that product is equal to the items specified. It is also your responsibility to submit brochures, samples and/or specifications in detail on product you are bidding. The City, in its sole and absolute discretion, shall determine if the product you are bidding is an equal to the items. Any evidence of agreement or collusion among bidders and prospective bidders acting to illegally restrain freedom of competition by agreement to be a fixed price, or otherwise, will render the bids of such bidders void. Advance disclosures of any information to any particular bidder, which gives that particular bidder an advantage in bidding, made or permitted by the City or an employee or representative thereof, may operate to void all bids. By submitting your Bid you warrant that there has been no violation of copyrights, trademark, or patent rights in manufacturing, producing, or selling the items. By accepting a purchase order for the items, supplier agrees to indemnify, defend and hold the City, its officials and employees, harmless from any and all liability, loss, cost or expense, on account of any claim, suit or judgment, as a result of, caused by, or incidental to any such violation, actual or claimed, because of the use or disposition of the items. Guarantee delivery per your bid. Desired delivery time is described in the specifications or as requested by the ordering department. The City reserves the right to cancel such contracts or any part thereof, without obligations if completion is not made at the time(s) specified on your bid form. Price quoted shall be FOB Delivered to the location designated on the purchase order. Each bidder must return a completed IRS Form W-9 (Request for Taxpayer Identification Number and Certification). Time extensions for submitting this form are allowable on request. Terms of payment offered will be reflected in the space provided on the bid form. If terms are not completed, it will be understood that the City receives NET30 terms. All terms of payment (cash discounts) will be taken and computed from the date of receipt of invoice, or receipt of items, whichever is later. If you have knowledge of any interest or potential interest in this contract that may be had by an individual who is connected to the City of Akron, you must disclose that on the pricing page where indicated. To the fullest extent allowed by law, the supplier agrees, by accepting the Citys purchase order, to indemnify, defend, and hold the City, its officials and employees, harmless from any and all claims, damages, losses, claims of loss, causes of action, penalties, settlements, liabilities and expenses of any kind, including, but not limited to attorney s fees or claims of damages arising out of the acts or omissions of the supplier, its officers, employees and subcontractors of any tier used in connection with providing the services. Minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated on the grounds of race, color, creed, sex, or national origin in consideration for an award. The City also reserves the right to waive minor variation to specifications (interpretation of minor variances will be made by applicable City representative). The award of all public contracts for supplies, equipment, and materials, excluding construction contracts and contracts financed in whole or in part by the contributions or loans from any agency of the State of Ohio or the United States government, shall be conducted in accordance with the following provisions: In determining the lowest and best responsible bid, a local bidder shall receive a credit equal to 2.5% of the lowest bid submitted by a non-local bidder. Said credit shall not exceed $10,000. The winning bidder or bidders must warrant that the items are free from defects of material or workmanship, to be of good quality, and to conform strictly to any specifications, drawings, or samples that have been furnished by the City. Those bidder(s) must further warrant that they have good title to the items free and clear of any liens or encumbrances and will transfer such title to the City. These warranties survive any inspection, delivery, acceptance or payment by the City. Further these explicit warranties do not negate or limit any implied warranties of merchantability or fitness. All manufacturers warranty information, material quality assurance and workmanship warranty shall be included with the bid.