The purpose of this Request for Proposal (RFP) is to solicit sealed proposals to establish a contract through fair and competitive negotiations for networking equipment and services. The goods and services requested in these documents are part of the E-Rate filings for Funding Year 2023. It shall be the bidder's responsibility to read this entire document (terms and condition, instructions), review and fully complete all enclosures, documents and attachments, and comply with all requirements specified herein. Not doing so could result in a reduction of points or the bidder's proposal being designated as unresponsive. If you have any questions about any section(s), language, or if any meaning is unclear, please email erate@evsck12.com The EVSC may award based on initial proposals received, without discussion of such proposals. However, the EVSC reserves the right to conduct discussions with responsible vendors, who submit responses determined to be reasonably susceptible of being selected for award. Selected vendors may be invited to make oral presentations to the evaluation team. SECURITY - Vendors are required to submit a Bid Security within their proposal. As evidence of financial responsibility, all responses to this RFP require a bid bond or certified check in an amount of $1,000 to the EVSC. All bids not accompanied by bid bonds or certified checks payable to the Evansville Vanderburgh School Corporation could be rejected as non-responsive. All bid bonds will be returned once a contract is awarded and signed. Vendors may be required to submit a Performance Bond during contract negotiations. When the EVSC enters into final contract negotiations with a Vendor or Vendors, EVSC may require Vendor(s) to provide a performance bond up to 100% of the projected annual amount, which may be used to satisfy any direct damages to the EVSC resulting from Vendor's failure and/or refusal to engage in good faith negotiations and/or honor the terms of its proposal and/or contract. The bond must remain in effect for the duration of the contract, and all subsequent years should the right to an extension be exercised. The EVSC reserves the right to a) reject any or all proposals, or to make no award, b) require modifications to initial proposals or c) to make partial or multiple awards. The EVSC reserves the right to excuse technical defects in a proposal when, in its sole discretion, such excuse is beneficial to the agency.
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