The New York State Unified Court System ("UCS") , Office of Court Administration ("OCA") is soliciting sealed bids for regularly scheduled preventative maintenance, service calls (on an emergency and non-emergency basis), and replacement parts for heating, ventilation, and air conditioning ("HVAC") equipment located in the Office of Records Management ("ORM") located at the Brooklyn Army Terminal ("BAT"). A single estimated quantity term contract ("Contract") will be awarded to the successful bidder ("Awarded Contractor") for an Initial Term of three (3) years ("Initial Term"). The Contract is expected to commence on or about April 1, 2023. OCA reserves the right to renew such Contract for two (2) additional one (1)-year periods (each, a "Renewal Term") upon the same terms and conditions excluding pricing. A single contract will be awarded to the lowest dollar cost, responsible bidder determined to be in compliance with this RFB and specifications. Lowest dollar cost is defined as the lowest Grand Total Cost of all estimated services to be performed for the Initial Term, as indicated by bidders in the Exhibit A/Pricing Sheet. Pricing shall be subject to increase as of the commencement date of each Renewal Term by the percentage equal to the lesser of: (i) the increase, if any, in the Consumer Price Index for All Urban Consumers ("CPI") as of the third month prior to the commencement date of each such Renewal Term, over the CPI as of the third month prior to the commencement date of the immediately prior term of the Agreement, or (ii) five percent (5%). Pricing shall thereafter remain unchanged for the balance of each such term, and shall further remain unchanged during an Extension Term. Awarded contractor shall provide HVAC equipment maintenance and repair services at the OCA Office of Records Management facility located at the Brooklyn Army Terminal, 140 58th Street, Brooklyn, New York 11220 as set forth below. Any and all questions bidders may have in connection with this solicitation are to be directed by email only to: Bridget McAvoy, Senior Court Analyst Email: bmcavoy@nycourts.gov.The deadline to submit questions is Tuesday, January 10, 2023, at 3:00 PM. A written response to all submitted questions in the form of a Questions & Answers (Q&A) sheet will be posted Portal.
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