All bids must be completed and submitted on the Bid Form provided. The bid must include all options in this Invitation to Bid, unless the Bid Form provides otherwise. Bidders shall submit their bids on or before the time set for the opening of bids. Bids received after the time so set are late bids and will not be considered. The City will not accept electronic bids, late bids, unmarked envelopes, and/or incorrectly marked envelopes and will not open such bids. The scope of work is set forth in the attached project specifications and sample contract. This project entails the provision of mowing services for all City parks, greenways, and Recreation and Parks Department facilities in accordance with the attached specifications located throughout the City of Oak Ridge. A detailed description of the work is set forth in Attachment A, which includes a specific description of the required finished product and the materials to be used. Should a bidder find any discrepancies in, or omissions from, the bid documents, or should the bidder be in doubt as to the meaning of any term, the bidder shall at once notify Lyn Majeski at lmajeski@oakridgetn.gov and obtain an interpretation or clarification before submitting a bid. The bidder must submit such notifications, questions, or clarification requests in writing, preferably by e-mail. Any interpretation or clarification given in accordance with this provision shall be in writing and the City shall distribute it to all known bidders. Only questions answered in writing will be binding. Oral and other interpretations or clarifications will be without legal effect. All questions must be submitted to Lyn Majeski in writing. The City reserves the right to reject any and all bids when such rejection is in the interest of the City of Oak Ridge; to reject the bid of a bidder who has previously failed to perform properly or complete on-time jobs of a similar nature; to reject the bid of a bidder who is not, in the opinion of the City, in a position to perform the contract, and to reject the bid of a bidder not submitted in accordance with this Invitation to Bid. Each bid shall be accompanied by a bid guarantee payable to the City in the amount of ten percent (10%) of the total bid amount. The form of the bid guarantee shall be a bid bond or other suitable instrument (i.e., cashier's check, certified check, or letter of credit). The bid guarantees of unsuccessful bidders shall be returned to them by the City within fifteen (15) consecutive calendar days after executing a contract. Upon a successful bid and contract award, bidder agrees to furnish a Completion and Performance Bond in the amount of one hundred percent (100%) of the contract price with good and sufficient surety or sureties acceptable to the City in connection with the performance of the work under the contract. The form and conditions of said Completion and Performance Bond shall be as prescribed by the City. The City will make the award as soon as practicable to the lowest responsible bidder, price, and other factors considered, provided it is reasonable and in the City's best interest. The City reserves the right to award the contract to more than one bidder if in the City's best interest. The successful bidder(s) shall be required to execute the attached contract. The City anticipates submitting this contract for approval by the City Council (governing body) on February 13, 2023. Time is of the essence for this Contract. Work shall not commence until the City issues a Notice to Proceed. The selected bidder should anticipate starting work the week of March 15, 2023. Mowing season shall end on approximately October 31, 2023, unless the parties approve an alternate schedule in writing.
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