This is a service / maintenance or supply contract in Clermont, Florida. Contact the soliciting agency for additional information.

Scope of Services The purpose of this solicitation is to establish a fixed price term contract for the purchase and installation of sod for use by various departments within the City of Clermont as-needed needed basis. It is preferred, for prompt delivery purposes, that the company be located within a fifty (50) mile radius of City limits. The successful respondent is responsible for providing all labor, equipment, fuel, materials, and any other equipment needed to complete the work. The City is interested in obtaining prices for the following sod types: Bermuda TifTuf, Centipede, St. Augustine, Zoysia, and Bermuda Tifway 419. Question Deadline: February 22, 2023, 3:00pm To ensure that all prospective respondents have accurately and completely understood the requirements of this solicitation, the City of Clermont Procurement Services Department will accept written questions up until 3:00 pm on Wednesday, February 22, 2023. Verbal inquiries will not be accepted and potential respondents are instructed to only seek additional information or clarification or to communicate in writing with the Procurement Services Director. The City of Clermont requires all questions relating to this solicitation to be entered through the "Question and Answer" tab available on the Portal. Responses to questions will be provided online at portal. ALL QUESTIONS MUST BE SUBMITTED PRIOR TO THE DEADLINE. QUESTIONS WILL NOT BE ANSWERED VIA TELEPHONE OR FAX. Award will be made to the selected respondent who submits the lowest lump sum price for the replacement of sod at the Parks and Recreation Department. The City will make an award to a single respondent and that respondent will enter into a twelve-month term agreement with the City. In determining where a respondent is responsive and/or awarding the contract, in addition to price, the following shall be considered: The ability, capacity, and skill of the respondent to perform the work, including but not limited to, any issue related to performance on prior contracts between the respondent and the City. Whether the respondent can perform the work within the time specified, without delay or interference. Experience and efficiency of the respondent. The quality of performance of previous contracts. This contract shall commence on the first calendar day of the month succeeding approval of the contract by the City Council or designee, unless otherwise stipulated in the Notice of Award Letter distributed by the City's Procurement Services Department; and shall be contingent upon the completion and submittal of all required pre-award documents. The initial contract term shall remain in effect for twelve (12) months, and then the contract will remain in effect until the completion of the expressed and/or implied warranty period. The contract prices resultant from this solicitation shall prevail for the full duration of the initial contract term unless otherwise indicated elsewhere in this document. Estimated quantities, if stated, are for respondent guidance only and no guarantee is given or implied as to quantities that will be used during the contract period. Estimated quantities are based on previous needs. Said estimated quantities may be used by the City for the purpose of evaluating the low response meeting the specifications. The issuance of this solicitation and the acceptance of responses do not constitute an agreement by the City that it will enter into a contract with a respondent for this project. The City reserves the right to extend the response due date, request additional information from any and all respondents, reject any and all responses, cancel the project, and/or re-advertise the solicitation. The City reserves the right to disqualify any respondent at the sole discretion of the City. By submitting a response and subsequent information, the respondents waive the right to object to the exercise of the City's right to disqualify a respondent and/or a response, either now or in the future. The successful respondent may submit invoices for payment no more often than on a monthly basis, but only after the goods or services for which the invoices are submitted have been delivered or completed. If subcontractor or supplier fees or costs are included in the invoice to the City, the successful respondent must submit a Certification of Payments to Subcontractors and Suppliers with each such invoice to the City. The successful respondent must pay subcontractors and suppliers within fifteen (15) days following receipt of payment from the City for such subcontracted work or supplies. The certification shall be accompanied by a copy of the notification sent to each unpaid subcontractor listed on the form, if any, explaining the good cause of why payment has not been made to that subcontractor.