The N.C. Department of Transportation (hereinafter referred to as "Department") is seeking the services of a landscape/grounds maintenance company to provide professional rest area lawn and grounds maintenance consisting of but not limited to labor, supervision, equipment and supplies as specified herein. The intent of these specifications and requirements is to state and define the terms and conditions under which the Contractor shall provide the management, supervision, and manpower capable of performing work at the highest standards of horticultural excellence necessary to provide these services in a professional and workmanlike manner. This document is intended as a benchmark of the Department's minimum standards for rest area lawn and grounds maintenance. Iredell County Rest Area (single) on I-77, Median, Mile Marker 58, Five (5) Miles North of Statesville. Please be advised that any references in the RFP to pre-bid language will not apply as a pre-bid will not be held for this contract. If bidders have questions, they will be addressed in an addendum. Bid Questions: January 19, 2023 at 5:00 P.m.
Date of Availability: April 1, 2023
Completion Date: March 31, 2024 Written questions shall be emailed to Sharon McCalop stmccalop@ncdot.gov. The Department encourages and promotes the growth, development, and continuation of competent Contractors that can perform the work necessary under this contract. The Department's procurement process is built on the principle of competition. The Department believes that the specifications and requirements under this contract are reasonable to satisfy the need for services requested, but are not unduly restrictive, in order to encourage competition in the open market. In furtherance of these principles, bidders are not required to be prequalified for this contract. All references to "prequalification" of bidders are hereby waived for this contract. The date of availability for this contract will be April 1, 2023. The completion date for this contract is one (1) year from date of availability. This project is to be awarded, if the award is to be made in the discretion of the Department, within thirty (30) days after the opening of bids. Bid Submittal Package shall be placed in a sealed envelope and shall be delivered to and received in the DOT Purchasing. At the sole option and discretion of the contracting agency, North Carolina Department of Transportation (NCDOT), and upon written notification, this contract may be extended for four (4) additional periods, one (1) year each, unless a shorter time is mutually agreed upon by the parties, (maximum of five (5) years total), to include leap year when applicable. Extensions for additional term(s) are not guaranteed. Upon receipt of notification, the Contractor will be given fifteen (15) days to reply as to acceptance or rejection of an extension. If a reply is not received from the Contractor within fifteen (15) days, NCDOT reserves the right not to extend. Each line item bid price for "Provide Professional Lawn and Grounds Maintenance" will be increased for each one (1) year extension by one (1) percent of the current price. Each line item bid price for Furnish and Apply landscape materials will not be subject to the one (1) percent price increase. No changes in the terms, conditions, etc. of this contract will be made when an extension to the contract is implemented. The Contractor will be notified ninety (90) days before expiration of the contract if NCDOT chooses not to offer an extension. For this project, the contract payment bond will be waived. In lieu of a contract performance bond, a performance guarantee will be required.
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