Site work for a water / sewer project in Drakes Branch, Virginia. Completed plans call for site work for a water / sewer project.

The Town of Drakes Branch (Town) is seeking qualified suppliers (Contractor) to provide replacement water meters for use of the Towns public works department. The Town seeks to replace its current meters with modern meters having expanded technical capabilities in accordance with the attached specifications. The successful Contractor will be responsible for ensuring that the new equipment is properly installed and incorporated into the Towns existing facilities. The Project will be awarded to the Contractor whose proposal is determined to be in the best interests of the Town and in accordance with the requirements of this Request for Proposals (RFP). Award will be based on the Contractors response to the RFP Section 6.0 Proposal Content and Format and as evaluated under requirements as shown in the RFP Section 8.0 Selection Policies and Section 9.0 Selection Committee and Evaluation Criteria. The successful Contractor will not necessarily be determined solely on the lowest price estimate, but rather the proposal that is determined to provide the best overall value. Clarification of the terms and conditions of this proposal should be directed to Mary Sands, Town Clerk, at (434) 568-3091 or via email:drakesbr@hovac.com. All inquiries that affect the nature of the proposed contract or proposal contents will be conveyed to all parties receiving this Request for Proposals. The Town shall not be responsible for any information given by way of verbal communication. The Town desires to enter into a limited scope agreement directly with the Contractor for the provision and installation (to the extent needed) of new water meters, along with the attendant gaskets, attachments, antennae and other equipment in accordance with the specifications incorporated herein. The Town shall pay for all contractor stored materials provided they are securely stored on site or at the Town storage facility. A contract change order will be issued if existing portions of the system are found to have corrosion damage or other issues that require its replacement or modifications. Changes in scope of work that reduce the materials and/or labor involved as originally proposed shall be handled as a deductive change order. The Contractor shall provide unit pricing for the equipment specified herein. Installation cost should be priced separately from equipment. Any building and equipment installation details and assumptions used in preparation of the cost estimate should be included in the RFP submission. The proposal should include Contractors proposed payment terms and anticipated invoicing schedule. The Town may elect to withhold retainage on installation costs for equipment delivered to the Towns storage facility, pending installation. Owner and Contractor acknowledge that the project described in the Agreement may be funded in whole or in part by American Rescue Plan Act (ARPA) funding. Owner and Contractor agree to comply with all federal, state, and local rules, laws, and regulations relating to the use of ARPA funding for the project. Furthermore, the Owner and Contractor agree to comply with the provisions of the federal inserts and notices attached hereto as Exhibit 1. The Town of Drakes Branch reserves the right to accept or reject any or all proposals received as a result of this request; to negotiate with any qualified Contractor or to modify or cancel in part or in its entirety the Request for Proposal, in accordance with applicable law, if it is in the best interest of the Town to do so. This Request for Proposal does not commit the Town of Drakes Branch to award a contract, to pay any costs incurred in the preparation of a proposal for this request, or to procure or contract for services. Any offeror who desires to protest the award of a contract shall submit such protest in writing to the Town of Drakes Branch no later than ten days after the announcement of the award. The successful Contractor shall be responsible for providing such industry-specific design expertise and other resources as required to provide the specified equipment and install same successfully into the Towns existing system. The Town of Drakes Branch reserves the right to decrease or increase the scope of services described above during contract negotiations with the highest-ranking Contractor. At present, the Town expects to purchase approximately 260 meters and required equipment and software for remote metering and leak detection. The Town will consider proposals meeting the following parameters: 20-year accuracy guarantee Starting flow 0.015 GPM ANSI/ AWWA C715-18 Ultrasonic Capability Maximum operating pressure 200psi Built in ALD capabilities (desired but will consider other leak detection methodologies) Proposals should include equipment required to achieve remote-read functionality, including antennae, receivers, any necessary software, leak detection and billing functionality. The successful contractor will also provide installation of necessary software and project management assistance training of Town staff on the new system and other incidentals required for a fully-functioning remote-read metering, leak detection and billing operations. The aforementioned scope is provided as a good faith estimate for pricing purposes, but no quantities are guaranteed until a signed purchase order/contract is delivered.