This is a service / maintenance or supply contract in Frisco, Texas. Contact the soliciting agency for additional information.

Frisco ISD is seeking responses for annual "as needed" services to perform necessary maintenance and service on fire alarm systems in the District. The District is also requesting prices for additional panels and devices. This RFP does not include inspections. This Request for Proposal (RFP) is a multiple service catalog discount bid. FISD intends to qualify multiple suppliers and providers to meet the needs of the District as allowed by Texas Code (TAC) 109.41. FISD urges all vendors that provide services or supplies to support fire alarm system to respond to the RFP, even if you are a SOLE SOURCE provider. (TEC 44.031) This RFP does not include inspections. Orders will be placed as they arise during the year. Frisco Independent School District (FISD) is located approximately thirty miles north of Dallas, Texas and encompasses seventy-five square miles in Collin and Denton counties including most of the city of Frisco and portions of neighboring Plano, McKinney and Little Elm. Frisco ISD currently enrolls more than 65,000 students in 12 high schools, 17 middle schools, 43 elementary schools and 3 special programs schools. We continue to grow with new students enrolling every day. FISD employs over 8,850 staff in North Texas that support the District's mission: to know every student by name and need. Frisco ISD does not guarantee the volume (quantity or dollar value) to be purchased annually. The actual dollar amount to be purchased from this RFP depends on the actual needs of the District. (TAC 109.41) Once approved by the Frisco ISD Board of Trustees, this qualification will be in effect for the identified term, with the possibility of four (4) one (1) year automatic renewals. Renewals will be automatically issued providing vendor and Frisco ISD remain in good standing and agree on any changes in pricing or procedure. The final automatic renewal will conclude 5/8/2028. A minimum of three (3) staff members (the committee) qualified in the vendor's commodity area, will review responses & qualifications and make recommendations to Frisco ISD Board of Trustees for final approval. The committee may request a meeting with any qualified offeror prior to final selection. Qualifications and responses will be reviewed according to criteria established by TEC 44.031(b). In evaluating proposal responses, the following considerations will be taken into account for qualification recommendations: (1) The purchase price; market price, hourly rate, emergency rates; (0-30 points) (2) The reputation of the vendor and of the vendor's goods or services; services and references of like sized school district; (0-3 points) (3) The quality of the vendor's goods or services; (0-15 points) (4) The extent to which the goods or services meet the district's needs; (0-30 points) (5) The vendors' past relationship with the district; (0-5 points) (6) The impact on the ability of the districts to comply with laws and rules relating to historically underutilized businesses; (0 points) (7) The total long-term cost to the district to acquire the vendor's goods or services; (0-10 points) (8) For a contract for goods and services, materials, whether the vendor or the vendor's ultimate parent company or majority owner; (A) Has its principal place of business in the State of Texas; or (B) Employs at least 500 persons in the State of Texas; (0 points) (9) Any other relevant factor specifically listed in the request for bids or proposals; (0-7 points) 1. GENERAL INFORMATION: The following instructions by the District are intended to afford proposers with an equal opportunity to participate in the proposal process and to provide a predetermined set of criteria representing the District's business and service requirements. This proposal is governed by the Texas Education Code (TEC), other applicable Texas state statutes, federal statutes and all local FISD Board of Education (Board) policies. 2. QUESTIONS CONCERNING THE RFP: All questions regarding this open solicitation must be submitted through electronically during the question period. Answers will be published to all bidders, all at once through this system on or before 2/16/2023. 4. INTERVIEWS: At the District's discretion, FISD may invite one or more Proposers to interview based on a pre-defined agenda and timeline. Said Proposer(s) will be notified by e-mail if the District determines that such demonstrations and interviews are needed. Proposer(s) shall demonstrate their competence, qualifications and/or ability to satisfy the District's RFP requirements. All expenses associated with the interview will be at the Proposers expense. 5. MODIFICATION OR WITHDRAWAL OF PROPOSALS: Proposals may be modified or withdrawn in Ion Wave at any time before the exact hour and date specified as the deadline for receipt of proposals. The Proposer must send a written request to withdraw a Proposal after the response deadline to the Director of Purchasing. 6. LATE PROPOSALS: Responses submitted after the due date and time noted in this RFP shall not be considered. 7. RESPONSIVE PROPOSAL: To be deemed responsive and qualify for evaluation, a Proposal must be timely submitted and must materially satisfy all mandatory requirements identified in this RFP. 8. RETENTION OF PROPOSAL DOCUMENTATION: All Proposal materials and supporting documentation submitted in response to this RFP becomes the permanent property of FISD and will not be returned to Proposer. 9. FINANCIAL RESPONSIBILITY: Proposer shall pay all costs related to the preparation and submission of its Proposal. 10. RESERVATION OF RIGHTS: FISD reserves the right to: A. Cancel this RFP in whole or in part. B. Accept, reject, or negotiate modifications in any terms of Proposal or any parts thereof. C. Reject and/or disqualify any or all Proposals received, award contracts for individual products or services as may appear advantageous and negotiate separately in any manner necessary to serve FISD's best interests. D. Not award this proposal. E. Waive any formalities, technicalities, or other defects if deemed in the best interest of FISD; request clarification and/or correction for the purpose of eliminating minor errors, clerical errors, and/or non-substantive irregularities. F. Be the sole judge of quality, make all decisions regarding this RFP, including, without limitation, the right to decide whether a Proposal substantially complies with the requirements of this RFP. 11. LIMITED CONTACT POLICY. Once this RFP is published, Frisco ISD staff and FISD representatives will maintain limited contact with potential Vendors. Limited contact is a prohibition on any communication regarding this RFP or other competitive solicitations between any person who seeks an award under this RFP, including a potential vendor or vendor's representative; and: A. Any Frisco ISD Board member, Superintendent, senior staff member, principal, department head, director, manager, other employee, or consultant who has influence in the evaluation or selection process. B. Furthermore, campaign contributions, gifts, donations, and any other items of value are prohibited between the parties defined above for any known contract under consideration during the restricted or limited contact period. C. Limited contact shall not apply to communication with FISD's Purchasing staff. Such communications shall be limited to the purpose of obtaining clarification or information concerning the RFP. All communication with Purchasing staff must be in writing. The potential vendor or vendor's representative shall send all written communication directly to the designated procurement staff. The limited contact period shall begin upon the issuance of this RFP, bid, or other competitive solicitation and officially end upon execution of an award by the Board of Trustees and/or the execution of a negotiated contract, whichever represents the final act in the procurement process. D. Regardless of the above time period, it is not acceptable for a potential vendor to participate in determining the scope of work, strategic direction, technical specifications, or evaluation criteria of such projects. Nothing contained in this policy shall prohibit any potential vendor or vendor's representative from: 1) Making public representations at scheduled pre-bid conferences or scheduled selection and negotiation committee meetings. 2) Engaging in contract negotiations during any scheduled meeting. 3) Making a public presentation to the Frisco ISD Board during any duly noticed public meeting. 4) Conducting business on contracts previously executed and currently in force. 5) Nothing in this policy shall prohibit the procurement staff from initiating a contact with a potential vendor or vendor's representative and subsequent communication for the purpose of obtaining clarifying information regarding a response to an RFP, bid, or competitive solicitation. Such contact shall be in writing and shall be provided to the members of the applicable procurement staff, including any response thereto. 2/15/2023 12:00:00 PM (CT) Question Period The term of this qualification will commence on the day following Frisco ISD Board of Trustees approval. This will be a one (1) year qualification that will auto-renew annually for up to four (4) years in one (1) year increments. Vendors may decrease pricing at anytime. Any increase in pricing must be sent to procurement@friscoisd.org with supporting documents. Pricing increase must be approved by the FISD Purchasing Department and will go into effect 90 days from the date it is received. Qualification terms are as follow: Initial Term:5/9/2023 - 5/8/2024 EXT#1: 5/9/2024 - 5/8/2025 EXT#2: 5/9/2025 - 5/8/2026 EXT#3: 5/9/2026 - 5/8/2027 EXT#4: 5/9/2027 - 5/8/2028 (Final)