Nash County is seeking RFP's to obtain fixed yearly pricing from firms specializing in service and
maintenance of heating, ventilation, and air conditioning systems. The work will extend over various
facilities and equipment as listed in Exhibit A & B of the RFP covering County buildings and
complexes. This yearly contract includes a scope of work listed as Exhibit C, in the RFP documents.
Preventative maintenance tasks not listed in Exhibit C but required to maintain appropriate function and
energy efficiency shall be performed at the contractors expense whether listed in Exhibit C or not.
Exhibit C shall be used as a guide and incorporates the County's best determination of the work to be
done. The contractor shall examine the proposed work and review what is needed to perform the work to
comply with what is set out in this document. Proposal should include all the necessary equipment,
materials, and skilled supervision to complete the service in a professional manner.
Nash County reserves the right to award this contract to a single contractor with or without the various
alternates or some deletions from the base bid depending on the proposals received All bids and proposals shall conform to the requirements outlined in Section 3 as provided below and in
the "Master Service Agreement" in accordance with the applicable specifications scope of work
prescribed by Nash County, who hereinafter shall be referred to as "Owner".
The contractor shall notify Nash County Purchasing Officer of their holding of RFP documents a
minimum of 24 hours prior to the due date/time, in order for the contractor to be registered and
for Owner to provide contractor with any addendum issued. Guaranteed maximum yearly price
including supervision, equipment, materials, labor, tax, and delivery must be provided in all bids.
This Agreement embodies all the representations, rights, duties, and obligations of the parties. Any
prior oral or written agreement not embodied herein shall not be binding upon or endure to the benefit of
any of the parties.
Owner may institute changes or modifications to the specifications and will notify all participants
registered by an addendum. Owner reserves the right to reject any and all responses received in
response to a Request for Proposal as determined to be in the best interests of the Owner. Contracts
awarded pursuant to the provisions of this section will not be awarded solely on price, but reference
evaluation as well. The Contract will be awarded to the Most Advantageous Respondent(s).
Contract term will be three (3) years. Owner has option to extend contract by two (2), one (1) year
terms.
Contractor to provide a background check for all employees. Certain facilities may require a
more stringent background check by the Nash County Sheriff's Office. Contractor shall
provide a company uniform & badge to identify employee.
Nash County Purchase Officer and Delivery Address:
Melanie H. Eason
Purchasing Agent
Nash County Finance Office
(Custodial Services RFP) #2022-003-09-4260)
120 W. Washington Street, Suite 3072
Nashville, NC 27856
252-459-9888
Melanie.Eason@nashcountync.gov Information on this opportunity is available starting on January 25, 2023 by contacting Nash County
during normal business hours (8am to 5pm Monday thru Friday) at the address below. Questions
regarding this RFP should be directed to:
Mike Phillips, Assistant Director of Public Facilities
120 W. Washington Street, Suite 2004
Nashville, NC 27856
Ph. 252-462-2678
mike.phillips@nashcountync.gov
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