Questions concerning this project must be in writing (email is preferred) and addressed to the Contract
Officer listed on the front page of this solicitation, and, should be received no later than five (5)
business days preceding the date that the proposals are to be received. E-mail is the preferred method
and will get a more timely response. Documents should be saved as a .pdf document
and should conserve disk space to allow transfers of data. ZIP files cannot be accepted; they do not
work in the City's system. To receive confirmation of receipt of proposal, send request to the
contracting officer at jsmigielski@suffolkva.us Do NOT send proposal directly to contracting officer.
Paper proposals will not be accepted. Do not send printed copies of proposal.
PURPOSE
The intent of this Request for Proposal is to obtain the services of qualified professional
engineering firms to provide environmental design and engineering services on an as needed
basis for the City's Public Works Department.
It is the intent of the City to establish a contract with multiple firms. Up to two (2) contracts may
be awarded. Contractors will generally be selected on a rotating basis for individual tasks;
however, the City, at its sole discretion, reserves the right to select contractors out of rotation when
deemed to be in the best interest of the City.
Some projects required under this contract may be federally funded. The successful Offeror(s)
involved in these projects shall be required to comply with all policies, procedures, and guidelines
set by the Virginia Department of Transportation (VDOT), as well as provide all required
documentation for Federal Aid Projects. VDOT forms are attached in the Appendix. Provide all
applicable information with your proposal.
Successful Offerors will be required to submit VDOT Pre-Award Audit information
The City reserves the right to solicit additional competition for individual project costs exceeding
$50,000.00. TERM OF CONTRACT
The contract shall cover the period beginning June 1, 2023, and continuing through May 31,
2024. This contract may be renewed based on the terms and conditions at the expiration of its
term at the sole discretion of the City. Automatic renewals will occur for up to three (3)
additional one-year periods through May 31, 2027. The right is further reserved by the City to
not renew the resulting contract at the expiration of the anniversary date by furnishing the
contractor with thirty (30) days written notice.
The initial first term is limited to one (1) year or when the cumulative total project fees reach
the maximum cost authorized under Virginia Public Procurement Act 2.2-4303.1, whichever occurs first. The project fee of any single project (for this contract) shall not exceed $2.5 million.
The sum of all projects performed in one contract term shall not exceed $10 million. Any unused
amounts from the first contract term shall not be carried forward to the succeeding term.
Each contract shall have an option to extend the terms of the existing contract to all completion of
any work undertaken, but not completed, during the term of the contract. Scope of Work
Although the final terms and tasks will be subject to negotiation, and the scope of work
may vary with each project, typical tasks may include, but not be limited to, the
following:
o Design and construction management of stormwater improvement projects
o Surveying services and plat preparation
o Design retrofit solutions for aging stormwater management facilities and
infrastructure.
o Perform stormwater drainage studies.
o Prepare stormwater master plan proposals.
o Design and construction management of stream and shoreline restoration
projects
o Research and provide assistance on grant applications and submissions.
o Prepare chemical hygiene plans for the safe storage, use and disposal of
chemicals inventoried or utilized by the City.
o Prepare nutrient management plans.
o Provide consultation to City regarding nutrient offsets, as allowed by law.
o Provide investigations into the source or treatment of an environmental
condition or illicit discharge.
o Provide wetland surveys and delineation
o Provide environmental site assessments
o Consult with staff to assist with, or obtain, wetlands permits on behalf of the City
o Water quality permitting
o Prepare Stormwater Pollution Prevention Plans (SWPPP).
o Prepare Virginia Stormwater Management Program (VSMP) permits.
o Provide all required services to act as the City's agent/advisor through the State
Environmental Review Process (SERP) and the Federal Environmental Review
Process (NEPA)
o Provide consultation to the City regarding Chesapeake Bay TMDL planning and
accounting.
o Provide assistance in the preparation and implementation of various TMDL
programs for water bodies throughout the City
o Provide research and recommendations regarding the continued
implementation of the Virginia Stormwater Management Regulations.
o Assist in water quality monitoring program
o Prepare and/or complete pollution prevention or good housekeeping training for
City employees
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