This is a service / maintenance or supply contract in Sedro Woolley, Washington. Contact the soliciting agency for additional information.

The Lump Sum bid item(s) per location for annual and semi-annual preventive maintenance will include all necessary labor, tools and equipment, mobilization/demobilization, licenses and incidental materials including fluids, belts and filters per the Preventative Maintenance list to test and diagnose the specified HVAC equipment, including but not limited to air flow analysis, water flow, delta T, humidity, Freon and electronic conditions. The annual and semi-annual preventative maintenance service shall be scheduled with the Public Works Operations Supervisor at a time mutually agreed by both parties. During the annual and semi-annual preventive maintenance, Contractor will troubleshoot and/or diagnose HVAC/Mechanical problems and recommend emergency or routine repair programs as required. Preventive maintenance shall include detailed maintenance reports for each system. Actual repairs will be performed under the Schedule 3 AsNeeded HVAC Services portion of the agreement. The Unit Priced (As-needed) Services bid item will provide qualified manpower and equipment on an hourly basis to perform routine HVAC/Mechanical repairs or replacements and emergency repair or replacement. For emergency as-needed requests, Contractor will respond to City calls within 1 hour 8:00 a.m. - 4:30 p.m., Monday thru Friday, and within two hours 4:30 p.m. - 8:00 a.m. Monday thru Friday and weekends and holidays after receipt of request. Response is defined as having adequate resources necessary to perform the work on site within the time stated. Contractor will assist City personnel in location of necessary repair parts. City personnel will procure parts as necessary or may designate that the contractor supply parts. Contractor will assist City personnel in making repairs to eliminate or reduce downtime of vital HVAC/Mechanical systems at various City facilities. All bidders must be qualified to perform service on HVAC and Mechanical systems, including incidental electrical work, and must have demonstrated a past history of responsiveness, technical expertise, and professionalism. City owned systems include split, package, boiler and chiller systems. Materials provided for individual projects will be per the current edition of the International Building Code and/or National Electrical Code. Work will be performed per the current edition of the International Building Code, National Electrical Code and City standards. Basis for selection will consist of comparison of proposals for the combination of Schedule 1 and 2 Preventative Maintenance, and Schedule 3 As-Needed HVAC Services based on a sample repair trip using quoted man-hour, equipment rates and mobilization/demobilization costs, plus a review of qualifications and references, and capacity to respond within the time frame stated. Based on responses received, a minimum of two contractors may be selected. Contracts will be awarded to selected contractors. It is anticipated that the lowest responsible bidder will be utilized for work under this contract, but should the primary contractor be unavailable, the work will be offered to the next contract holder according to the ranking of bids received. The City of Sedro-Woolley reserves the right, without any liability on our part, to accept a proposal of the bidder submitting the lowest responsible bid, to reject any or all bids, revise or cancel the work to be performed, or do the work otherwise, if the best interest of the City is served thereby. The City of Sedro-Woolley, in accordance with Title VI of the Civil Rights Act of 1964, (78 Stat. 252, 42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. For technical questions relating to this Invitation for Bid or to schedule a site visit please contact Nathan Salseina, Public Works Maintenance & Operations Division Supervisor at 360-856-5167 or by email at nsalseina@sedro-woolley.gov between the hours of 7:00 am and 3:30 pm. MRSC Small Works Roster - Service Category: Facility Construction, Repair, & Maintenance; Sub Category: HVAC Installation, Inspection, and Maintenance.