Renovation of a detention facility in Santa Fe, New Mexico. Working plans call for the renovation of a detention facility.

The Santa Fe County Adult Detention Facility is requesting proposals from qualified vendors or firms to provide RFID inmate tracking system for the Santa Fe County Adult Detention Facility (SFCADF). All proposals submitted shall be valid for ninety (90) days subject to action by the County. Santa Fe County reserves the right to reject any and all proposals in part or in whole. A completed proposal shall be submitted in a seal container indicating the proposal title and number along with the Offeror's name and address clearly marked on the outside of the container. To combat the spread of the recent COVID-19 illness, the submission of Proposals will also be accepted electronically utilizing a DropBox. Please utilize this link to upload your proposal submission on website. By submitting a proposal for the requested services each Offeror is certifying that it is qualified firm and its proposal complies with the requirements stated within the Request for Proposals. Question Deadline 02/10/2023. All questions must be in writing and e-mailed to apattersonsanchez@santafecountynm.gov. All qualified Offerors will receive consideration of contract(s) without regard to race, color, religion, sex, national origin, ancestry, age, physical and mental handicap, serious mental condition, disability, spousal affiliation, sexual orientation or gender identity. Proposals received after the date and time specified above will not be considered and will be rejected by santa fe county. The Santa Fe County Adult Detention Facility (SFCADF) is seeking a vendor to provide an electronic system that utilizes a hand held mobile Android device that will track detainee movement, services, and location via Radio Frequency Identification (RFID) wristbands, RFID location tags, and RFID cards and/or fobs. The tracking system must include configuration, implementation, training, ongoing maintenance and technical support. The SFCADF has a maximum capacity of 612 inmates. In the past year the average daily count of inmates has been 284 inmates. RFID Inmate Tracking System has been determined to meet SFCADF's needs in automating key operational workflows, tasks, and detention reporting requirements as mandated by detention standards, including, but not limited to: tracking inmate movements via high-frequency RFID wristbands RFID location tags, RFID cards and/or fobs, mobile and/or fixed RFID readers, logging cell checks and security checks via fixed RFID Tags, automating headcounts, and more. All electronic log entries must record inmate name, booking number, officer ID, and date/time. Electronically captured data cannot be edited, deleted, or altered in any way. Santa Fe County Adult Detention Facility is seeking a RFID Inmate Tracking System including, but is not limited to, the following activities: a) Project Plan: Offeror shall prepare a project plan which includes: identify system requirements; analyze the county's detention facility environment, define the project objectives and scope, estimate high-level project activities' completion dates and describe milestones. The Offeror will also describe the feasibility of the project; outline the development of the project plan, software quality assurance plan, software configuration management plan and their approval process. The Offeror will identify hardware specification for servers and hand-held devices. b) Requirements Definitions: Offeror shall prepare an analysis of the County's current manual system, business practices, processes and needs. Offeror shall prepare the translation of those processes and needs into formal requirements and plan the testing activities to validate the performance of the software products. c) Functional Design: Offeror shall provide the overall structure of the software product defined from a functional viewpoint to include the logical system flow, data or organization system inputs and outputs, processing rules and operational characteristics of the software production from the County's point of view. d) System Design: The Offeror shall provide the County with user-oriented functional design specifications that are translated into a set of technical, computer-oriented system design specifications. The design should depict exactly how the County will utilize the software and identify table data and/or any development required. Flow charts and graphics shall be included as part of the system design. e) Integration and Testing: The Offeror shall ensure that all software components are integrated and tested to determine whether the software product meets predetermined functionality, performance, quality, interface and security requirements. Offeror shall supervise initial functionality testing, including tests with sample data, test cases with real data and test using converted data in a controlled environment. Offeror shall provide on-site management, supervision and assistance to plan, prepare, assist and supervise system testing, as well as the comprehensive system structure. f) User testing shall be structured to include many of the anticipated users, with training for users on test protocols and system expectations as part of the test preparation work and supervision throughout the testing process. g) Certain phrases of the testing shall be oriented towards exception testing, where the system is tested with invalid and out of range data. Any inquiries or requests regarding this procurement should be submitted to the Procurement Specialist in writing. Offerors may contact ONLY the Procurement Specialist regarding the procurement. Other County employees do not have the authority to respond on behalf of the County. Any contact with any other County staff member or persons other than the Procurement Specialist named in this solicitation may be grounds for disqualification. A public log will be kept of the names of all offeror organizations that submitted proposals. Pursuant to NMSA 1978, Section 13-1-116, the contents of any proposal shall not be disclosed to competing offerors prior to contract award.