This is a service / maintenance or supply contract in Winnipeg, Manitoba. Contact the soliciting agency for additional information.

Reference Number 0000241411 Source ID PV.MN.MB.498.C6 Questions are submitted online No The Province of Manitoba is requesting submissions for the Supply and Delivery of Airport Lighting on an "as and when" requested basis for a 2-year term from April 14, 2023 to April 11, 2025, with the option to extend for a two 1 year extensions. FOR Vehicle and Equipment Management Agency Procurement Officer: Sharon Tian<(>,<)> Email: Sharon.tian@gov.mb.ca (Enquiry only) Please contact the individual noted above if additional information or clarification is required on the following items. The delivery date (if shown) is actually the end of the contract TO BE DELIVERED FOB DESTINATION, FREIGHT PREPAID TO: Vehicle and Equipment Management Agency 1550 DUBLIN AVE WINNIPEG, MB. R3E 0L4 PHONE: (204)945-7575 1525 1ST STREET NORTH BRANDON, MB. R7C 3B3 PHONE: (204)726-6816 257 Industrial Road DAUPHIN, MB. R7N 3B3 PHONE: (204)622-2273 375 3rd Street E THE PAS, MB. R9A 1L2 PHONE: (204)627-8282 7 Gay St THOMPSON, MB. R8N 1N7 PHONE: (204)677-6548 PR #302 BEAUSEJOUR, MB. R0E 0C0 PHONE: (204)268-6263 (Unit prices include all necessary charges e.g. freight, insurance, handling etc.). This RFQ is subject to the Manitoba General Terms and Conditions: https://www.gov.mb.ca/central/psc/pubs/form/MB_terms_conditions.pdf The purchase order to be issued to the top ranked Vendor(s) is subject to the Manitoba Purchase Order Terms and Conditions: https://www.gov.mb.ca/central/psc/pubs/form/Manitoba_PO_Terms_ Conditions.pdf SUBMISSION TERMS AND CONDITIONS: The Bid MUST be signed by a representative of the Bidder with the authority to bind the Bidder. The name and title of the representative signing the Bid should also be printed below their signature. Vendor's e-mail address: (if available) ____________________ Quantity clarification: quantity listed contains 2 or 3 decimals. _________________________________________________________________________ ITEM QTY DESCRIPTION DELIVERY NO. DATE ======================================================== ITEM 10 11/04/2025 25.00 Each GSIN: N5900MATERIAL: 45674 COUPLING, BREAKABLE, 2 INCH WITH 2 INCH SLIPFITTER, TYPE T/C, OAL 5 1/4 INCH, FOR RUNWAY AND TAXIWAY EDGE, ADB AIRFIELD SOLUTIONS #SAT-9300-M Please indicate: Brand name and product # of item offered: Manufacturers Name__________ Brand Name______________ Product / Style Number ________ Bidder's catalogue/reference number ( if applicable) INCLUDE PRODUCT SPECIFICATION SHEET. ======================================================== ITEM 20 11/04/2025 150.00 Each GSIN: N5900MATERIAL: 45673 STAKE, MOUNTING ASSEMBLY, 2 INCH IPS, 1PC - 36 INCH OAL COMPLETE WITH GROUND CLAMP, ADB AIRFIELD SOLUTION #AW2202-36-G Please indicate: Brand name and product # of item offered: Manufacturers Name__________ Brand Name______________ Product / Style Number ________ Bidder's catalogue/reference number ( if applicable) INCLUDE PRODUCT SPECIFICATION SHEET. ======================================================== ITEM 30 11/04/2025 10.00 Each GSIN: N5900MATERIAL: 45702 RECEPTACLE, KIT, SECONDARY, FOR 2/C #12 CABTIRE CABLE, ADB AIRFIELD SOLUTIONS #91R-F6 Please indicate: Brand name and product # of item offered: Manufacturers Name__________ Brand Name______________ Product / Style Number ________ Bidder's catalogue/reference number ( if applicable) INCLUDE PRODUCT SPECIFICATION SHEET. ======================================================== ITEM 40 11/04/2025 2.00 Each GSIN: N5900MATERIAL: 45706 WINDCONE ASSEMBLY, FOR USE IN MEDIUM INTENSITY AIRPORT AIRFIELD LIGHTING SYSTEMS, PER MANITOBA TRANSPORTATION AND GOVERNMENT SERVICES SPEC #RW-017 & DRAWINGS #NAP-006, TO CONFORM TO FAA & TRANSPORT CANADA TP312 SPECIFICATIONS Please indicate: Brand name and product # of item offered: Manufacturers Name__________ Brand Name______________ Product / Style Number ________ Bidder's catalogue/reference number ( if applicable) INCLUDE PRODUCT SPECIFICATION SHEET. ======================================================== ITEM 50 11/04/2025 5.00 Each GSIN: N5900MATERIAL: 45707 LIGHT, ELEVATED TAXIWAY EDGE, LED, (L-861T(L), YELLOW, FIXTURE HEIGHT 14 INCH OAH WITH 2 INCH COUPLING, 11.5 TPI, 60 HZ CURRENT DRIVEN POWER, WITHOUT ARTIC OPTION, ADB AIRFIELD SOLUTIONS #ETES-5410 Please indicate: Brand name and product # of item offered: Manufacturers Name__________ Brand Name______________ Product / Style Number ________ Bidder's catalogue/reference number ( if applicable) INCLUDE PRODUCT SPECIFICATION SHEET. ======================================================== ITEM 60 11/04/2025 5.00 Each GSIN: N5900MATERIAL: 45708 LIGHT, ELEVATED TAXIWAY EDGE, LED, (L-861T(L), BLUE (GLASS), FIXTURE EIGHT 14 INCH OAH WITH 2 INCH COUPLING, 11.5 TPI, 60 HZ CURRENT DRIVEN POWER, WITHOUT ARTIC OPTION, ADB AIRFIELD SOLUTIONS #ETES-1410 Please indicate: Brand name and product # of item offered: Manufacturers Name__________ Brand Name______________ Product / Style Number ________ Bidder's catalogue/reference number ( if applicable) INCLUDE PRODUCT SPECIFICATION SHEET. ======================================================== ITEM 70 11/04/2025 300.00 Each GSIN: N6240MATERIAL: 47444 LAMP, QUARTZ HALOGEN, PAPI UNIT LIGHT, 200 WATT, 6.6A, PK30D, 1000 HOUR, NO SUBSTITUTES, ADB AIRFIELD SOLUTIONS #64382 Please indicate: Brand name and product # of item offered: Manufacturers Name__________ Brand Name______________ Product / Style Number ________ Bidder's catalogue/reference number ( if applicable) INCLUDE PRODUCT SPECIFICATION SHEET. ======================================================== ITEM 80 11/04/2025 5.00 Each GSIN: N5900MATERIAL: 47441 LENS, RUNWAY EDGE LIGHT, M.I. CLEAR ASYMETRICAL LENS GLASS AP-3527, SIEMENS #SAT0061-00CCA Please indicate: Brand name and product # of item offered: Manufacturers Name__________ Brand Name______________ Product / Style Number ________ Bidder's catalogue/reference number ( if applicable) INCLUDE PRODUCT SPECIFICATION SHEET. ======================================================== ITEM 90 11/04/2025 10.00 Each GSIN: N5900MATERIAL: 49742 TRANSFORMER, ISOLATING, 10 WATT, 6.6/6.6A COMPLETE WITH GROUND POST, CSA CERTIFIED, ADB AIRFIELD #CTAG010666-01 Please indicate: Brand name and product # of item offered: Manufacturers Name__________ Brand Name______________ Product / Style Number ________ Bidder's catalogue/reference number ( if applicable) INCLUDE PRODUCT SPECIFICATION SHEET. ======================================================== ITEM 100 11/04/2025 10.00 Each GSIN: N9905MATERIAL: 53383 MARKER, TAXIWAY, RUNWAY, BLUE, 355 MM HIGH COMPLETE WITH 2 INCH NPT MTG THREADS, ADB AIRFIELD #910823-B-1 Please indicate: Brand name and product # of item offered: Manufacturers Name__________ Brand Name______________ Product / Style Number ________ Bidder's catalogue/reference number ( if applicable) INCLUDE PRODUCT SPECIFICATION SHEET. ======================================================== ITEM 110 11/04/2025 500.00 Each GSIN: N5510MATERIAL: 47447 FLAG, ASSEMBLY, AIRPORT RUNWAY RETRO-REFLECTIVE EDGE LIGHT MARKER, COMPLETE WITH ORANGE FLAG, 1/4 IN X 24 IN FLAG ROD, ADB AIRFIELD SOLUTIONS #9102-FR-R24 Please indicate: Brand name and product # of item offered: Manufacturers Name__________ Brand Name______________ Product / Style Number ________ Bidder's catalogue/reference number ( if applicable) INCLUDE PRODUCT SPECIFICATION SHEET. ======================================================== ITEM 120 11/04/2025 1,000.00 Each GSIN: N9999MATERIAL: 50937 BRACKET, FLAG ASSEMBLY, COMPLETE WITH STAINLESS STEEL MOUNTING SCREWS, NO SUBSTITUTES, ADB AIRFIELD SOLUTIONS #9204-B Please indicate: Brand name and product # of item offered: Manufacturers Name__________ Brand Name______________ Product / Style Number ________ Bidder's catalogue/reference number ( if applicable) INCLUDE PRODUCT SPECIFICATION SHEET. ======================================================== ITEM 130 11/04/2025 10.00 Each GSIN: N4730MATERIAL: 51751 COUPLING, BREAKABLE, USE WITH PAPI LIGHT, SIZE 2 INCH EMT TO 2 INCH NPT, SIEMENS #44B0180 Please indicate: Brand name and product # of item offered: Manufacturers Name__________ Brand Name______________ Product / Style Number ________ Bidder's catalogue/reference number ( if applicable) INCLUDE PRODUCT SPECIFICATION SHEET. ======================================================== ITEM 140 11/04/2025 1,000.00 Each GSIN: N5360MATERIAL: 56829 SPRING, FOR AIRPORT RUNWAY FLAG, NO SUBSTITUTE, ADB AIRFIELD SOLUTIONS #TA-14 Please indicate: Brand name and product # of item offered: Manufacturers Name__________ Brand Name______________ Product / Style Number ________ Bidder's catalogue/reference number ( if applicable) INCLUDE PRODUCT SPECIFICATION SHEET. ======================================================== ITEM 150 11/04/2025 50.00 Each GSIN: N5510MATERIAL: 59033 LIGHT, ELEVATED TAXIWAY EDGE, LED, YELLOW GLASS, 14 INCH OAH WITH 2 INCH COUPLING, 11.7 TPI, 60 HZ CURRENT DRIVE WITHOUT ARTIC OPTION, ALUMINUM CASTING, STAINLESS STEEL HARDWARE, PROTECTED WITH AVIATION YELLOW POWDER COAT FINISH, LOCKING RING PROTECTED WITH AVIATION BLUE POWDER COAT FINISH, UV RESISTANT POLYCARNONATE OUTER LENS, + OR - 4.50 DEGREE VERTICAL ADJUSTMENT, SIEMENS #ETES/5410 Please indicate: Brand name and product # of item offered: Manufacturers Name__________ Brand Name______________ Product / Style Number ________ Bidder's catalogue/reference number ( if applicable) INCLUDE PRODUCT SPECIFICATION SHEET. ======================================================== ITEM 160 11/04/2025 100.00 Each GSIN: N5510MATERIAL: 59034 LIGHT, ELEVATED TAXIWAY EDGE, LED, BLUE GLASS, 14 INCH OAH WITH 2 INCH COUPLING, 11.7 TPI, 60 HZ CURRENT DRIVE WITHOUT ARTIC OPTION, ALUMINUM CASTING, STAINLESS STEEL HARDWARE, PROTECTED WITH AVIATION YELLOW POWDER COAT FINISH, LOCKING RING PROTECTED WITH AVIATION BLUE POWDER COAT FINISH, UV RESISTANT POLYCARNONATE OUTER LENS, + OR - 4.50 DEGREE VERTICAL ADJUSTMENT, ADB #ETES/1410 Please indicate: Brand name and product # of item offered: Manufacturers Name__________ Brand Name______________ Product / Style Number ________ Bidder's catalogue/reference number ( if applicable) INCLUDE PRODUCT SPECIFICATION SHEET. ======================================================== ITEM 170 11/04/2025 10.00 Each GSIN: N9999MATERIAL: 61995 COUPLING, LEVELING BREAKABLE, FOR USE WITH RUNWAY APPROACH, SPECIAL SIGNS, HEIGHT 6.250 INCHES, INSIDE DIAMETER 2.375 INCHES, TYPE MR/F2, FOR 2 INCH PIPE, SIEMENS #1409.05.028 Please indicate: Brand name and product # of item offered: Manufacturers Name__________ Brand Name______________ Product / Style Number ________ Bidder's catalogue/reference number ( if applicable) INCLUDE PRODUCT SPECIFICATION SHEET. ======================================================== ITEM 180 11/04/2025 30.00 Each GSIN: N1680MATERIAL: 62175 PULLPIT, UNDERGROUND, ELECTRICAL, POLYETHYLENE, FOR USE WITH AIRPORT AIRFIELD LIGHTING SYSTEMS, 508 MM X 460 MM DEEP, COMPLETE WITH STEEL COVER WITH 2 X 1 INCH HOLES, SIEMENS #CPL-400-402 Please indicate: Brand name and product # of item offered: Manufacturers Name__________ Brand Name______________ Product / Style Number ________ Bidder's catalogue/reference number ( if applicable) INCLUDE PRODUCT SPECIFICATION SHEET. ======================================================== ITEM 190 11/04/2025 10.00 Each GSIN: N1680MATERIAL: 62176 PULLPIT, UNDERGROUND, ELECTRICAL, POLYETHYLENE, FOR USE WITH AIRPORT AIRFIELD LIGHTING SYSTEMS, 508 MM X 460 MM DEEP, COMPLETE WITH STEEL COVER WITH 2 INCH HUB, SIEMENS #CPL-400-401H Please indicate: Brand name and product # of item offered: Manufacturers Name__________ Brand Name______________ Product / Style Number ________ Bidder's catalogue/reference number ( if applicable) INCLUDE PRODUCT SPECIFICATION SHEET. ======================================================== ITEM 200 11/04/2025 200.00 Each GSIN: N9999MATERIAL: 63283 COUPLING, BREAKAWAY, FIXTURE MOUNTING, 2 INCH NPT TO 1 INCH COLUMN, FOR ALL ELEVATED LED EDGE LIGHTS, ADB AIRFIELD SOLUTIONS #61A0281 Please indicate: Brand name and product # of item offered: Manufacturers Name__________ Brand Name______________ Product / Style Number ________ Bidder's catalogue/reference number ( if applicable) INCLUDE PRODUCT SPECIFICATION SHEET. ======================================================== ITEM 210 11/04/2025 5.00 Each GSIN: N5950MATERIAL: 63425 TRANSFORMER, ISOLATING, 25 WATT, 6.6/6.6A COMPLETE WITH GROUND POST, CSA CERTIFIED, ADB AIRFIELD #CTAG025666-01 Please indicate: Brand name and product # of item offered: Manufacturers Name__________ Brand Name______________ Product / Style Number ________ Bidder's catalogue/reference number ( if applicable) INCLUDE PRODUCT SPECIFICATION SHEET. ======================================================== ITEM 220 11/04/2025 140.00 Each GSIN: N5935MATERIAL: 63426 CONNECTOR KIT, SUPER PRIMARY -Z4Z4, ALL CANADIAN CABLE SIZES, ADB AIRFIELD SOLUTIONS #54SUPER Please indicate: Brand name and product # of item offered: Manufacturers Name__________ Brand Name______________ Product / Style Number ________ Bidder's catalogue/reference number ( if applicable) INCLUDE PRODUCT SPECIFICATION SHEET. ======================================================== ITEM 230 11/04/2025 140.00 Each GSIN: N6110MATERIAL: 63443 LIGHT, FIXTURE, LED, MEDIUM INTENSITY, THRESHOLD/END, GREEN/RED, 14 INCH OAH COMPLETE WITH COUPLING, 2 INCH NPT, CENTRE CABLE EXIT, ADB AIRFIELD SOLUTIONS #EMIL-74100 Please indicate: Brand name and product # of item offered: Manufacturers Name__________ Brand Name______________ Product / Style Number ________ Bidder's catalogue/reference number ( if applicable) INCLUDE PRODUCT SPECIFICATION SHEET. ======================================================== ITEM 240 11/04/2025 200.00 Each GSIN: N6110MATERIAL: 63444 LIGHT, FIXTURE, LED, MEDIUM INTENSITY, RUNWAY EDGE, CLEAR, 14 INCH OAH COMPLETE WITH COUPLING, 2 INCH NPT, CENTRE CABLE EXIT, ADB AIRFIELD SOLUTIONS #EMIL-14100 Please indicate: Brand name and product # of item offered: Manufacturers Name__________ Brand Name______________ Product / Style Number ________ Bidder's catalogue/reference number ( if applicable) INCLUDE PRODUCT SPECIFICATION SHEET. ======================================================== ITEM 250 11/04/2025 10.00 Each GSIN: N6210MATERIAL: 63455 PHOTOCELL, 120 VAC, 180 VA, AA TYPE, ADB AIRFIELD SOLUTIONS #120FAA Please indicate: Brand name and product # of item offered: Manufacturers Name__________ Brand Name______________ Product / Style Number ________ Bidder's catalogue/reference number ( if applicable) INCLUDE PRODUCT SPECIFICATION SHEET. ======================================================== ITEM 260 11/04/2025 10.00 Each GSIN: N5975MATERIAL: 63456 RECEPTACLE, FOR TYPE FAA PHOTOCELL, ADB AIRFIELD SOLUTIONS #M24 Please indicate: Brand name and product # of item offered: Manufacturers Name__________ Brand Name______________ Product / Style Number ________ Bidder's catalogue/reference number ( if applicable) INCLUDE PRODUCT SPECIFICATION SHEET. ======================================================== ITEM 270 11/04/2025 3.00 Each GSIN: N5900MATERIAL: 68030 CABLE, INTERCONNECT, PAPI, LED, 40 FT, 6-P, MALE-IN/FEM-IN, 16/6, STOW, ADB SAFEGATE REMKE #73A0178/40 Please indicate: Brand name and product # of item offered: Manufacturers Name__________ Brand Name______________ Product / Style Number ________ Bidder's catalogue/reference number ( if applicable) INCLUDE PRODUCT SPECIFICATION SHEET. ======================================================== ITEM 280 11/04/2025 20.00 Each GSIN: N3010MATERIAL: 70082 COUPLER, SIGN FRANGIBLE, ICAO .8M HIGH X 2.6 LONG, ADB AIRFIELD SOLUTIONS #60A2678-21 Please indicate: Brand name and product # of item offered: Manufacturers Name__________ Brand Name______________ Product / Style Number ________ Bidder's catalogue/reference number ( if applicable) INCLUDE PRODUCT SPECIFICATION SHEET. ======================================================== ITEM 290 11/04/2025 1.00 Dollar GSIN: N5150MATERIAL: 50963 OEM PARTS, FOR THE PURCHASE OF UNSPECIFIED AIRPORT LIGHTING MATERIAL, ADB AIRFIELD SOLUTIONS PROVIDE DISCOUNT OFF OF LIST PRICING ____% ======================================================== ITEM 300 11/04/2025 1.00 Each GSIN: N6210MATERIAL: 61554 OEM PARTS, FOR THE PURCHASE OF UNSPECIFIED AIRPORT LIGHTING MATERIAL, LIBERTY AIRPORT SYSTEMS PROVIDE DISCOUNT OFF OF LIST PRICING ____% ======================================================== TENDER EVALUATION: Generally the lowest overall price of an acceptable item(s) in accordance with the terms & conditions of the RFQ may be awarded the order. However, other factors as stipulated below (in no particular order) will be considered when awarding a contract. Tenders will be evaluated based on the following criteria: - Delivery; - Pricing; - Suitability of product offered compared to end-users needs: - Product description/specifications requested; - Quality of proposed product in past awards; - Quality of the Bidder's performance in past awards; and - Any other terms & conditions indicated on this RFQ. Failure to provide adequate information to evaluate the item offered may be cause for rejection of your quote by the Manitoba Government (Manitoba). The lowest price on any item will not necessarily be accepted. QUALITY / ACCEPTABILITY: Any product supplied must be new, first quality. All goods delivered are subject to inspection prior to delivery acceptance. Signing of any delivery slip should not be construed as acceptance of the product delivered. Manitoba reserves the right to reject any product, after final inspection that does not meet the specification or product description requested. Manitoba reserves the right to reject any product supplied which, upon inspection or use, is deemed by the using department to be unacceptable for their intended use. Products shall be supplied as specified on the contract/purchase order. Any substitutes shipped without prior written approval will be rejected at time of delivery or held at shipper's risk pending return instructions. Products rejected by the using department will be returned to the Vendor for full credit or replacement product at no cost to Manitoba or the contract may be cancelled. PRICING: Pricing quoted is to remain firm for the duration of the contract unless otherwise indicated by bidder. Is pricing firm for the duration of the contract term Yes _____ No _____ If No, indicate "Prices firm until" date: ______________________ Unless otherwise stipulated in writing, all submitted pricing shall represent the total cost to Manitoba including all duties, shipping, crating, packing, storage, delivery and handling charges. Should it be determined that firm prices cannot be for the term of the agreement, consideration may be given to a price change subject to a minimum of thirty (30) days written notification to the Procurement Services Branch of substantiation of material cost increase/decrease only. Cost increase substantiation must be in the form of an original, photocopy or facsimile of a letter from the "appropriate manufacturer/governing body" identifying the reason for increase, percentage increase, as well as the effective date. Any notification of price change must reference the applicable agreement number and item number(s). NOTE: PRICE INCREASES SHALL NOT EXCEED THE PERCENTAGE PASSED ON BY THE MANUFACTURER / GOVERNING BODY, AND WILL BE APPLICABLE ONLY TO THE PERCENTAGE OF TRUE RAW MATERIAL COSTS. Any notification of price change must reference the applicable agreement number and line item number(s). PRODUCTS/BRANDS: ALL THE PRODUCTS SHOWN ARE SPECIFIED ON A NO SUBSTITUTE BASIS. APPROVED PRODUCTS ARE SHOWN FOR EACH ITEM AND ONLY THOSE PRODUCTS/BRANDS WILL BE CONSIDERED ON THIS TENDER. WARRANTY MANUFACTURER'S WARRANTY: State warranty of units offered (as applicable to Manitoba's use). Manitoba's use would usually be considered commercial application not consumer. Product _________ months OR _______ years Please note: During the period of the warranty offered, all labour, transportation, parts, surcharges including shipping and brokerage will be included. The Province of Manitoba will not pay additional charges while the item(s) offered are under the above stated warranty. If the warranty offered is the Vendor's warranty in combination with or in place of the Manufacturer's warranty then a complete explanation must be provided. ORDERS/ RELEASES: THE VENDOR IS NOT TO SHIP ANY ITEM UNTIL A SEPARATE RELEASE PURCHASE ORDER HAS BEEN ISSUED BY VEHICLE AND EQUIPMENT MANAGEMENT AGENCY (VEMA). THIS ORDER MAY BE PLACED VERBALLY, BY FAX OR MAIL, BY AUTHORIZED PERSONNEL. EACH RELEASE PURCHASE ORDER WILL HAVE A SPECIFIC REFERENCE NUMBER. Manitoba reserves the right to change quantities on a Release Order, if required, or to cancel an individual Release Order in part or in total if necessitated by program changes/client demand or Vendor failing to deliver products within tender stated time frames. DELIVERY: ALL DELIVERIES SHALL BE COMPLETED WITHIN (10) TEN BUSINESS DAYS FROM THE DATE OF REQUEST OFF THE CONTRACT. Products should be delivered and packaged in a manner that is consistent with the normal business practices of the industry. A packing slip must accompany each shipment. All packing slips, exterior labeling and invoices must reference the accompanying Release Purchase Order number. Vendor must notify Manitoba immediately in writing of any delays of regular or scheduled shipments. THIRD PARTY DELIVERIES: If deliveries are done by a 3rd party courier company, the Vendor is responsible to make arrangements with a company whose drivers are "AUTHORIZED / LICENSED" and "BONDED" and meet the same delivery requirements criteria above to make such deliveries. FOB / FREIGHT: All prices quoted shall be FOB DESTINATION FREIGHT PREPAID to VEMA Locations. Unit prices shall include all necessary charges for a total landed cost (e.g. delivery, off-loading charges, freight, insurance, handling, etc.). If any charges are not included please explain in detail any/all charges which will be extra to the unit prices quoted and will be charged on the invoice. QUANTITIES: THE QUANTITIES SHOWN ARE APPROXIMATE AND MAY VARY MORE OR LESS. PLEASE QUOTE ON ALL ITEMS AS THE INTENT WILL BE TO ORDER ALL ITEMS FROM ONE VENDOR IF POSSIBLE AND ECONOMICAL. ANY UNUSED PORTION AS OF THE END OF THE CONTRACT SHALL BE CONSIDERED CANCELLED. MINIMUM ORDER REQUIREMENT: Is there a minimum order/shipment value for FOB Destination Freight Prepaid pricing Yes _____ No _____ If Yes, indicate the minimum order/shipment value $_____________ Should an order be placed under the minimum order/shipment value, is a delivery charge applicable Yes _____ No _____ If Yes, identify the delivery charge: $_________________________ RETURNS / REFUNDS: Any product supplied deemed unacceptable by the end-user/customer will be immediately replaced with new product/unit at no charge to Manitoba Yes _____ No _____ Manitoba requires complete details of your Return/Replacement/Refund Policy. The Bidder shall identify the exact detail as to what is covered in terms of responsibility for repair/replacement/refund of product: ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ All defective products are requested to be replaced within five (5) working days of notification/request. If five (5) working days is not sufficient time for replacement, the Bidder shall state the number of days required: _________days Failure to replace rejected goods may result in release order and/or contract cancellation in part or whole with no obligation whatsoever to Manitoba. Goods ordered in error by Manitoba will be returned for credit/refund. The Vendor shall pick-up the product on their next delivery day. TIME IS OF THE ESSENCE: Time shall be of the essence of the contract. DELIVERY /SERVICE QUALITY: The length of delivery time and overall service to the end user is important and may be monitored. Failure to provide acceptable delivery and/or service may result in the cancellation of the balance of the contract. INSPECTION: Final inspection and acceptance or rejection of the goods will be made promptly as practicable, but failure to inspect and accept or reject goods promptly does not mean that the Manitoba Government has accepted these goods. Partial acceptance of rejection of an order does not release the Bidder from its responsibility to complete the order. CONTRACT EXTENSION AND ADDITIONAL PRODUCTS: By written agreement between Manitoba and the Vendor, the contract may be amended to include additional products or locations and/or the duration of the contract may be extended to continue past the expiry date specified above. USAGE REPORTS: The Vendor must provide to Procurement and Supply Chain (PSC) an annual contract report indicating the actual usage during each contract year. The date and times for this report will be as requested by the Procurement Officer, Procurement and Supply Chain (PSC). (Normally, this request will be three months prior to the expiry date of the current contract.) The report must show: a),,The quantity shipped by line item and the dollar values as per the contract. b) Individual items ordered against the contract but not listed on the contract and the dollar values. AUTHORIZED VENDOR: Manitoba reserves the right, prior to any contract award, to secure evidence to Manitoba's satisfaction that any bidder is the manufacturer or an authorized distributor, dealer or retailer of the goods offered and is authorized to sell these goods in Manitoba, Canada and upon request will provide Manitoba with written evidence thereof. Manitoba reserves the right to secure evidence to Manitoba's satisfaction that any bidder is able to provide the goods or services and to require the successful bidder to furnish security, free of any expense to Manitoba, to guarantee faithful performance of the contract. CONFIDENTIALITY: The content of this RFQ and any other information received by the Bidder relating to the RFQ, gained through the RFQ process or otherwise, is to be treated in strict confidentiality. The Bidder shall not disclose any of the information in whole or in part to anyone not specifically involved in the preparation of the Bidder's quotation, unless written consent is secured from Manitoba prior to the said disclosure. The obligation of each Bidder to maintain confidentiality shall survive the expiration or the acceptance/rejection of their quotation and/or any resulting Contract/ Agreement(s) to supply the requirements of this RFQ. ,, RIGHT TO REISSUE RFQ: Manitoba reserves the right to cancel and/or reissue the RFQ where, in Manitoba's sole opinion, none of the quotes submitted in response to the RFQ warranty acceptance or where it would be in the best interests of Manitoba to do so. Costs incurred in the preparation, presentation and submission of a quote shall be borne by the Bidder. Manitoba shall not reimburse any Bidders for any costs, if the RFQ is cancelled or reissued. Official bid documents must be obtained from www.merx.com and bid submissions must be done through the Merx platform.