The purpose of this Open Request for Quotation (RFQ) is for JEA to identify Suppliers to establish commercial terms and JEA accounts (if not already established) for the supply of MRO non-inventory materials. The company should be able to provide materials over the counter, walk-in service, on-line ordering and delivery to the JEA business unit shops or jobsites. Individual orders shall not exceed $10,0000.00 per order, additionally a Not-to-Exceed amount will be set on the aggregate spend with the Supplier, as approved by the JEA Awards Committee. This amount will set based on budget availability. When materials are needed by JEA, JEA personnel will order the materials, provide badge (number), business unit information and any reference information to support identification of the job (O&M or Capital) and a purchase order or blanket order number (business unit dependent). The Company will deliver materials, create packing slip for service and shipper for JEA and invoice against the approved blanket or PO. All blanket and purchase orders will reference this RFQ number and the terms of this Solicitation and pricing structure stated in the company's Response. NO Orders shall be accepted by the Company without first receiving; JEA issued Blanket or PO numbers for tracking, valid JEA ID's (by those making request), Business unit information from the JEA Representative and the JEA Representative being on the Blanket or PO authorized user list. Prior to executing any order, the Company will be required to have communication with a JEA Contract Administrator from the Business Unit (names and authorized user list will be communicated on Blankets or PO's). Respondents are strongly encouraged to acquire log in credentials early as possible. Additionally, Respondents are encouraged to submit bids early to ensure uploading process goes smoothly. JEA will make sole determination on issuing a blanket agreement or purchase order to company. JEA has the right to waive any irregularities or informalities in the Responses. All questions must be submitted in writing to the JEA Buyer listed below at least seven (7) business days prior to the opening date. Questions received within seven (7) business days prior to the opening date will not be answered. For Questions: Buyer: Darriel Brown E-mail: browdd@jea.com. JEA will Award Contract(s) for Inventory Items to the responsive and responsible Bidder(s) whose Bid meets or exceeds the Minimum Qualifications set forth in this Solicitation, and whose Bid is the lowest total cost to JEA for each respective JEA item ID. In order to be awarded part of this contract a vendor must be the lowest bidder on at least $50,000 of prospective sales for the life of the contract for inventory items. All items will be evaluated individually. JEA may suspend the performance of the Work, in whole or in part, by providing Company with five days' prior written notice of such suspension. In the event of a suspension of Work, the Company shall resume performance of the Work when and to the extent directed in writing to do so by JEA. Suspension of Work shall not affect any other rights or remedies JEA may have under this Solicitation and the Contract. There will be a Optional Pre-Response meeting associated with this Solicitation. All interested Companies are strongly encouraged to attend the Pre-Response meeting. Those planning to attend the WebEx or teleconference should email their name and contact information to: browdd@jea.com, at least 24 hours prior to the Pre-Response meeting to facilitate roll call. A Proposer shall only sign in representing one company, unless otherwise specified by JEA.
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