AWARD TERM
The successful Bidder(s) shall be awarded a contract for an initial three (3) year term with one (1) subsequent one-year renewal period.
The award term recommendation will be that which is determined to be in the best interest of the School Board. All renewals will be contingent upon mutual written agreement and, when applicable, approval of School Board. 1.03 PRODUCTS OR SERVICES TO BE PROVIDED, AND APPLICABLE SPECIFICATIONS
The intent of this bid is to select a primary and alternate bidder(s) to provide parts related to our Parts for Building Automation Systems on an as needed basis. The vendor must provide a vendor part number on the price sheet. 1.04 BALANCE OF PRODUCT LINE
Bid pricing on the specific items indicated on the Bid Submittal Form will be held for the term of the bid. Price increases will not be allowed. Bidders may offer a firm, fixed percentage off of submitted catalogs for Balance of Product Line for items not specifically indicated on the Bid Submittal Form. 1.05 CATALOG WITH BID
All Bidders must submit all catalogs to be used under this contract with their bid submittal. 1.06 CATALOGS TO SDOC LOCATIONS
After award, successful Bidders shall furnish at least two (2) of the same catalog (s) as presented with the bid to all school and departments within the School District. A list of locations will be supplied to all successful Bidders. Catalog distribution is the responsibility of the awarded Bidder, not the School Board. 1.07 CATALOGS UPDATED ANNUALLY
Each year, as new catalogs are published, the successful Bidder(s) shall furnish new catalogs to the designated buyer in the Purchasing Department for approval. The successful Bidder shall also contact the Purchasing Department to obtain a current list of locations, contacts, and to establish the effective date of the new catalog. Catalog distribution is a responsibility of the awarded Bidder, not the School Board. Once approved, it will be the awarded Bidder's responsibility to distribute an ample supply of catalogs to each school and department utilizing this bid. Booklets and pricers used to adjust catalog pricing will not be acceptable. As new catalogs become available, it is the awarded Bidder's responsibility to have the following: New catalog approved by the designated buyer in the purchasing department before distribution to the rest of the schools/departments.
Deliver sufficient quantities of new catalogs to all schools and departments.
Establish effective date with buyer after the requirements above have been met.
Any price discrepancies, which occur as a result of the awarded Bidder not following the above guidelines, must be honored by the awarded Bidder. Question End Date 3/24/2023 12:00 PM
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