Brief Description: City of Miami Special Utility Authority is seeking a vendor who owns or operates
a state approved sanitary landfill, to provide the Authority and the Solid Waste Department with
disposal of residential and commercial solid waste. Participating Vendor shall be capable of having
a State of Oklahoma Department of Environmental Quality approval for disposal. City personnel and equipment could take care of transportation of materials; options will be
entertained for vendor to provide either transportation fees or tipping fees or both of solid waste. SEALED BIDS Bidders are invited to submit a bid to the City of Miami in a sealed envelope which
is clearly marked with the solicitation number and the name and address of the bidder, to
perform all work necessary to comply with the specifications and conditions contained herein.
BRIEF DESCRIPTION OF OPPORTUNITY City of Miami Special Utility Authority is seeking a vendor
who owns or operates a state approved sanitary landfill, to provide the Authority and the Solid
Waste Department with disposal of residential and commercial solid waste. Participating Vendor
shall be capable of having a State of Oklahoma Department of Environmental Quality approval
for disposal. City personnel and equipment will accomplish transportation of materials; an
option will be entertained for vendor to provide all transportation & disposal of solid waste.
A response to this solicitation for bids will consist of specifying the rates the Bidder will charge
the City of Miami (in dollars per hour) for the specified services. The amounts must be included
in the bidder's response to this solicitation for bids as evidenced by completion of the Bid Form
for RFQ 23-08 and returning it to the City Purchasing Agent by 3 p.m. March 21, 2023, along with
all other required documents cited herein.
INTERPRETATION OF CONTRACT DOCUMENTS Questions regarding documents, discrepancies,
omissions, or intent of the scope/specifications shall be submitted in writing to the City through
the Purchasing Agent at least seven (7) days prior to opening of bids to provide time for issuing
and forwarding an addendum to the Solicitation packet. Any interpretation of the contract
documents will be made only by addendum duly issued or delivered by the City of Miami to each
person receiving a set of documents. The City of Miami will not be responsible for any other
explanations or interpretation of the contract documents.
USE FORMS PROVIDED; OTHER DOCUMENTS Bids must be returned on forms provided in a
sealed envelope. When submitting additional information, please do so on additional paper. The
following must be provided with the response:
o Bidder's Response Sheet
o Bid Form
o Non-Collusion Affidavit
o Copy of Trade License(s)
o Proof of Worker's Compensation Insurance or affidavit of exempt status. WITHDRAWAL OF BIDS Any bids may be withdrawn at any time prior to the hour fixed in the
solicitation for sealed bids for the opening of bids, provided that a request in writing, executed
by the bidder, or the bidder's duly authorized representative, for the withdrawal of such bid is
filed with the City prior to the time specified for opening of bids. The withdrawal of such bid will
not prejudice the right of a bidder to file a new bid.
PENALTY FOR COLLUSION If at any time it shall be found that the person, firm or corporation to
whom the contract has been awarded has, in presenting any bid, colluded with any other party
or parties, then the contract so awarded shall be null and void, and the bidder/Contractor shall
be liable to the City for all loss or damage which the City may suffer thereby, and the City may
advertise for new bids for said work.
LICENSE Each Bidder shall possess such State and local license(s) as are required by law and shall
furnish copies of the same with its bid. Upon request, the successful Contractor shall furnish
proof that any such license(s) continue in effect during the entire term of the contract.
TITLE 18 COMPLIANCE To the extent applicable, Compliance with Oklahoma's General
Corporation Act and the Limited Liability Company Act is required before a Contract is awarded.
Each bidder representing a corporation, limited liability company, or other formal business
structure, agrees to provide upon request a Federal Employer's Identification Number and proof
of lawful filing with the Oklahoma Secretary of State as required by Oklahoma's General
Corporation Act and the Limited Liability Company Act. (See 18 O.S. 1000-1144, 2000-2060).
LIABILITY INSURANCE The award of any contract is conditioned upon the successful Contractor's
submission of a Certificate of Liability Insurance reflecting coverage of the type(s) and in the
amount(s) set forth in the contract form and naming the City of Miami as an additional insured
on the policy/ices.
OPENING OF BIDS Bids will be opened and recorded at the time and place indicated in the
solicitation for sealed bids. Bidders or their agents are welcome to be present.
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