Renovation of a municipal facility in Eagle Point, Oregon. Completed plans call for the renovation of a municipal facility.

Proposers must be listed on a plan holders list by contacting the City of Eagle Point. Any addenda will be issued to interested parties listed on the plan holders list. Interested parties must prequalify with the City of Eagle Point. This contract is for public work and is subject to provisions of ORS. 279C.800 to 279C.870 regarding prevailing wage rates. Licensing under ORS 468A.720 is not required. All proposers are encouraged to contact the City to visit the site to fully acquaint themselves with the facilities involved, difficulties and restrictions for full performance of the contract. The City of Eagle Point reserves the right to 1) reject any or all proposals not in compliance with Oregon bidding procedures and written instructions if it is in the best interest of the public to do so, 2) seek clarifications of each response, 3) waive informalities in the proposals, 4) choose different proposers for each task, 5) modify the project to fit within budgeted amounts, and 6) negotiate a final contract that is in the best interest of the City. Proposals received after the time established for receiving bids will not be considered and will be returned. Prequalification/Licensing Companies must be in good standing, obtain a business license from the City of Eagle Point, and provide insurance to limits as required by the City. Proposed Work The City of Eagle Point is seeking proposals for replacing the existing 4.0-ton HVAC Unit at City Hall in Eagle Point over the Council Chambers. Please provide a proposal to provide the following work: o 4.0 Trane Packaged Unit o Rooftop Adapter Curb o Dry Bulb Economizer o Smoke Detector with Sampling Tubes o All Labor to Install the Packaged Unit o Installation Materials (misc.) o Mechanical (Gas Pipe) and Electrical Work o All electrical and mechanical permits o Crane For Equipment Removal and Installation o Haul Away and Disposal of Existing Equipment The work involves replacing the HVAC unit over Council Chambers at City Hall while the business is in operation. Work shall be scheduled with minimal disruption, and not during periods of cold or hot weather. While most meetings in the Council Chambers are after 5 pm each day, Eagle Point Municipal Court is scheduled the third Thursday of each month, with the room available before noon that day. Staff is present at City Hall Monday through Friday, from 8 am to 5 pm. The adjacent Ashpole Center, Police Department, and main offices for City Hall all have separate HVAC units. Each parking lot is available for mobilization of the crane. The Police Department is staffed continuously, seven days a week. Any use of the Police Department parking lot requires prior coordination. Oregon Residency All proposers must state whether or not the proposer is a resident as defined in ORS 279A.120. A percentage increase, as determined by the Department of General Services, will be added to nonresident's proposal for the purpose of determining the lowest qualified proposal. The Contract, if awarded, is to be awarded to the lowest responsive, and responsible proposer. Interpretation No oral interpretations will be made to any interested party as to the meaning of the Contract Documents or any part thereof. Every request for such an interpretation shall be made in writing to the City. Any inquiry received three (3) or more days prior to the date for receiving proposals will be given consideration. Every interpretation made to a proposer will be in the form of an Addendum to the Contract Documents, and when issued, will be on file at the City at least three (3) days before the date to receive quotes. In addition, all addenda will be emailed to each person holding Contract Documents, but it shall be the proposer's responsibility to make inquiry as to the addenda issued. All such Addenda shall become part of the Contract and all proposers shall be bound by such Addenda, whether or not received or acknowledged by the proposer. Submission of Proposals The submission of proposals shall be prima facie evidence of the following: that the Proposer has carefully examined a full and complete set of the solicitation documents for this project as indicated on the document acknowledgement; that the Proposer has personally inspected the site; that the Proposer has satisfied himself/herself as to the quantities involved and acknowledges that the description of the quantities of work and materials included herein is brief and is intended to indicate only the general nature of the work; and that this proposal is made according to the provisions and terms of the full and complete solicitation documents, which documents are hereby made part of this proposal. All proposals received must be in writing and delivered or emailed to the City. For questions or additional information on the scope of work, please contact Dean LeBret, Public Works Operations Supervisor, at 541 826-4212 ext 136 or by email at DeanLeBret@cityofeaglepoint.org.