This is an Agreement in which Contractor shall provide regularly scheduled preventative maintenance and repair services on Chiller Plant Systems and Cooling Towers for the California Department of Corrections and Rehabilitation (CDCR), Richard J. Donovan Correctional Facility (RJD), located at 480 Alta Road, San Diego, CA 92179. The Agreement will be executed only upon the State's acceptance of the Contractor certificates of insurance, bonds, licenses, and permits, when such items are required. Should the Contractor fail to commence work at the agreed-upon date and time, the State, upon five (5) days written notice to the Contractor, reserves the right to terminate the Agreement. The Agreement term is July 1, 2023 or Upon Approval, whichever occurs last through June 30, 2026. Contractor shall provide the tasks listed below. Each task shall be accomplished on the specified equipment at the specified interval. Specific tasks may be modified for the convenience of either party however, such changes shall only be made with the consent of both parties in accordance with the Agreement and in writing. Contractor and/or Contractor's experienced field service technicians shall provide scheduled maintenance of the Chillers, Cooling Towers and associated equipment to include all consumable and Building Automation System (BAS) items with date and times to be mutually agreed upon by the State and Contractor. Through Spectrograph analysis of oil and High Voltage testing of the motor, Contractor shall provide preventative maintenance to ensure the health of the chillers and will report to the State the results of oil analysis and High Voltage Test along with any recommended corrective actions if needed On an as-needed basis and/or during regular scheduled maintenance, Contractor shall investigate, troubleshoot and make any necessary incidental repairs to the Chillers or Cooling Towers and associated equipment necessary to ensure proper operation of the cooling system and associated equipment and controls. Contractor shall receive approval from the Institution Contract Liaison or designee prior to commencing repair work on the Chillers and Cooling Towers. Letters of Inquiry May 18, 2023
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