This is a service / maintenance or supply contract in Kingston, Tennessee. Contact the soliciting agency for additional information.

Addenda No modifications to the Request for Proposal (RFP) shall be binding upon the Roane County unless made in writing by an authorized representative of the Roane County Purchasing Department. Proposal addenda, if issued, are sent to registered Proposers. Prior to submitting a proposal, it is the responsibility of the Proposer to ascertain that they have received all addenda issued and propose accordingly. Pursuant to questions regarding the specifications or proposal procedures must be received by the Purchasing Agent and/or designer no less than ninety-six (96) hours before the proposal opening date. No addenda will be issued within less than forty-eight (48) hours of the proposal opening day, excluding weekends and legal holidays designated in 15-1-101 unless the proposal opening is extended for a reasonable time as determined by the Purchasing Agent, which shall not be less than forty-eight (48) hours excluding weekends and legal holidays designated in 15-1- 101, to allow for any necessary changes to RFP documents and to allow responders to resubmit their responses accordingly. All questions concerning the RFP are to be submitted in writing to the Purchasing Department. Information obtained from any other source is not to be considered binding. 2. Appropriation In the event no funds are appropriated by the Roane County Legislative Body for the goods and services specified in any fiscal year or insufficient funds exist to purchase the goods or services, then the Contract shall expire upon the expenditure of previously appropriated funds or the end of the current fiscal year, whichever comes first, with no further obligations owed to or by either party. The contract will be awarded to the Proposers whose proposal is the lowest from a responsive and responsible Proposer for the area of distribution. Vendors are requested to note on their proposal document that is submitted if they will honor proposal pricing for one year from the award date. Roane County reserves the right to accept or reject any or all proposals, and does not guarantee that a contract will result from this RFP. Roane County reserves the right to award to the responsible Proposer whose proposal, conforming to all the material terms and conditions of the RFP, is the lowest in price and/or who scores higher on the evaluation criteria included in the RFP. The Proposer may be required by Roane County to prove their financial and productive capacity to perform the requirements of this RFP. Proposer shall be prepared to supply the Roane County, upon request, three (3) customer references of similar work performed by the Proposer. 6. Background Check - School Projects Any employee of the successful vendor or sub-contractor must submit to a criminal history, records check prior to the employee having contact with students or entering school grounds when students are present. Reference TCA as amended in Public Chapter 1080. This check is at the vendor's expense and is conducted by a qualified Contractor that follows the standards of the Tennessee Bureau of Investigation and the Federal Bureau of Investigation. 7. Bankruptcy or Insolvency In the event of any voluntary or involuntary proceedings by or against either party in bankruptcy or insolvency, or for the appointment of a receiver, trustee or an assignee for the benefit of creditors of the property of seller, or in the event of breach of any of the terms hereof including the warranties of the seller, Roane County may cancel this contract or affirm the contract and hold the seller responsible for damages. 8. Proposal Acceptance Proposal prices quoted shall be held firm and subject to acceptance by Roane County for a period of 60 calendar days from the proposal deadline, unless the Proposer indicates otherwise in their proposal or a different number of days are included in the RFP. If awarded the proposal within the time frame specified, Proposer agrees to furnish all supplies/services described or specified at the prices and delivery time quoted. 9. Business Licenses Proposers located in Tennessee are required to have a current business license issued by the State of Tennessee at the time the proposals are submitted. Vendors located outside Tennessee are required to obtain a business license issued by the State of Tennessee and in Roane County if the project cost is over $50,000.