Timeline: All work is to be completed no later than Friday, July 28, 2023. Questions: Any questions about the bidding process for these projects may be directed to Frank Ellenz, Public Works Director, at 563-652-4628 Final quantities will be paid by actual measurements done together and agreed upon by both Contractor and Public Works Director. All work necessary to complete the projects shall be included in the unit cost as quoted Mandatory Pre-Bid Meeting: A mandatory pre-bid meeting will NOT be held. Please call Frank Ellenz, Public Works Director at 563-212-0595 with questions. Answers will be forwarded to all plan holders The City reserves the right to reject all bids, waive informalities and make a decision that best suits the interests of the citizens of Maquoketa. Deemed Complete: The project will not be deemed completed until it passes a final inspection made by City staff and formal acceptance by the City Council. Duration of Quote: Your quote(s) shall be for a complete and not-to-exceed amount. All quotes shall be good for 30 days after the bid opening. For any quotes to be considered, they must include all required information and prices which would include purchase, delivery and installation. Warranty: The contractor must provide at least a two-year warranty on the finished project along with any documentation of the warranties of the products that were used. Warranty will be effective from the accepted completion date of the project. Invoicing: The Contractor must understand and agree that bills must be approved at the next available City Council meeting before a bill can be paid. The Maquoketa City Council meets on the first and third Monday of each month and invoices to be paid must be submitted to Maquoketa City Hall on the Wednesday prior to a Council meeting to be approved at the Council meeting. Required bonds: Please be advised that your quote must include the cost of Performance and Payment bonds that will need to be in effect while the work is being completed. However, you do not have to actually obtain such bonds as a condition for submitting a quote. Upon the award of a contract, but before the notice to proceed is issued, the successful bidder must provide these bonds in a form that is acceptable to the City. The successful bidder is advised not to incur any project costs until bonds have been approved.
Insurance: During the term of the project, the Contractor shall maintain, at their sole expense, the following insurance policies. Even if the City has an insurance certification on file, all bids MUST be accompanied with a copy of Time of work: If applicable, work shall be scheduled to provide the least inconvenience to building users and visitors. Once contractor starts work, work shall continue without interruptions. The Certified Check, Certified Share Draft or Cashier's Check may be cashed, or the Bid Bond forfeited, and the proceeds retained as liquidated damages if the bidder fails to execute a contract or file acceptable bonds or provide an acceptable certificate of insurance within 30 days after the acceptance of his proposal by resolution of the City. No bidder may withdraw a proposal within 45 days after the date set for opening bids.
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