The Town of Hampton, NH requests sealed written bid proposals from qualified Suppliers for the Town's prepurchase of the sewer and drainage piping needed for the High Street Improvements Project Upon the execution of the contract, the Supplier shall coordinate the scheduling of all orders and delivery with the DPW Director or designee. At minimum, DPW will be given one (1) week notice prior to commencement of any deliveries. The Town reserves the right to postpone the delivery date to allow for any change in operating conditions or for any other cause not now foreseen. In the event the Town elects to exercise this right, all prices quoted pursuant to this Sealed Bid Invitation will remain firm, and the Town shall incur no additional obligation to the Supplier on account of any delay of delivery date ordered by the Town. It is agreed that deliveries and/or completion are subject to strikes, lockouts, accidents, and acts of God. The Town of Hampton is looking to complete delivery by June 30, 2023. The Bid Proposal Form includes the estimated quantities and provisions to submit unit and lump sum pricing for each type of pipe. The basis for total payment shall be determined by the actual order and delivery in accordance with this bid and contract and accepted by the DPW Director or designee. The Town reserves the right to increase or decrease such estimated quantities as necessitated by field conditions and budget considerations. Prior to work commencing the DPW Director or designee shall communicate with the selected Supplier for confirmation of order. Delivery and Acceptance: Upon delivery and acceptance of the product by the Town, the Supplier shall secure the signature of an authorized representative on an original delivery slip and shall provide two (2) copies of an invoice or bill of sale. Payment: Payments will be made within 15-30 days of delivery and acceptance of contracted services or upon receipt of a certified claim for payment whichever is later. The claim for payment consists of the original delivery slip and two (2) copies of the invoice/bill of sale executed as provided for in the paragraph above. All completed written invoices are authorized by the DPW Director or designee. The Town, acting through its Town Manager, reserves the right to reject any or all bid submittals, to waive any informality of the bids received, to waive technical or legal deficiencies, to cancel any request in part or in its entirety, and/or to accept any bid as he may deem to be in the best interest of the Town. The decisions of the Town Manager shall be final.
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