The City of Panama City, Florida (the "City"), through the City's Purchasing Department ("Purchasing"), seeks Qualifications from experienced and qualified architects and/or engineers to provide Professional Services Contract for City of Panama City - Continuing Basis. The scope is to seek professional services for "continuing contracts" which includes providing the City with the ability to solicit Qualifications for future projects directly from the consultant, (the "Project"), as is more fully described in Section 2, "RFQ Scope of Services." This RFQ is issued pursuant to Section 287.055 of the Florida Statutes, the "Consultants Competitive Negotiation Act" ("CCNA") for continuing contracts. All references to Florida Statutes, City of Panama City and Panama City Codes, and other laws/regulations will be interpreted to include "as amended from time to time. This RFQ seeks Professional Services on a continuing basis until the Qualification Submission Due Date. Any Qualifications received between now and the Qualification Submission Due Date will be evaluated on a continuing basis and the City may award the Proposer the Project within sixty (60) days after submission. Any Qualifications received after the Qualification Submission Due Date or delivered to a different address, department, or location will not be considered. It is the sole responsibility of Proposers to ensure the receipt of all addenda. Therefore, it is recommended that firms periodically check the Panama City webpage or the City's Bonfire Portal for updates through the issuance of addenda. Panama City reserves the right to accept any Qualifications deemed to be in the best interest of the City, to waive any minor irregularities, scrivener's errors, minor omissions, minor deviations, and/or technicalities in any Qualifications, or to reject any or all Qualifications and to re-advertise for new Qualifications, in accordance with the applicable sections of the Florida Statutes, the City Charter and City Code, and this RFQ. The responsibility for submitting a Qualification before the stated time and date is solely and strictly that of the Proposer. The City is not responsible for any delayed, late, lost, misdelivered, or non-delivered Qualifications, no matter the cause. Proposers are advised that qualifications submitted with irregularities, deficiencies, and/or technicalities that deviate from the minimum qualifications, experience, and submission requirements of a request for qualifications ("RFQ"), request for proposals ("RFP"), invitation to bid ("ITB"), invitation for bids ("IFB"), invitation to quote ("ITQ"), requests for letters of interest ("RFLI"), and request for sponsorships ("RFS") shall result in a non-responsive determination. Only minor irregularities, deficiencies, and technicalities may be allowed to be timely cured by proposers at the sole discretion of the city. Material irregularities, deficiencies, and technicalities cannot be cured by the proposer, and are not waivable by the city. The City reserves the right to request clarifications of information submitted, and to request any necessary supporting documentation or information from any Proposer after the Qualification Submission Due Date. Requests for additional information or clarifications must be made in writing. Proposers may email their requests for additional information or clarifications to the Purchasing Division at jgallegos@panamacity.gov. Any request for additional information or clarification must be received in writing no later than 5:00 p.m. on January 1, 2024. Late or misdelivered requests for additional information or clarification may not receive a response in the subsequent addendum. Purchasing will issue responses to inquiries received and any other corrections or amendments it deems necessary via written addenda, prior to the Qualification Submission Date. Proposers should not rely on any representations, statements, or explanations other than those made in this RFQ and in any written addenda to this RFQ. Where there appears to be conflict between the RFQ and any addenda issued, the last addendum issued shall prevail. A Pre-Qualification Conference ("Conference") will not be held. Prospective Proposers may submit written questions to the City's contracts administrator at jgallegos@panamacity.gov. The method of Contractor Selection has not been Determined at this time.
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