This is a service / maintenance or supply contract in Pflugerville, Texas. Contact the soliciting agency for additional information.

Vendor Questions Due May 3, 2023, 12:00 pm The deadline for submitting questions is May 3, 2023 @ 12:00 pm CST. Questions should be submitted by email and addressed to the Purchasing Office at Craig.Pruett@pfisd.net. Answers to questions shall be made public by addenda to be posted on the district's website by the end of business on May 5, 2023 Questions will not be accepted by phone. Pflugerville ISD will only respond to questions submitted as directed above. Proposal Award (Anticipated) June 1, 2023 Awards Posted (Anticipated) June,1 2023 DESCRIPTION OF WORK 22. The Contractor shall provide the following services with each location: - Mow all turf areas accessible to mowing equipment. Mowing equipment shall be set at two-inch mowing height. - Mowing of retention ponds and drainage ditches (at the height of 4") are to be included with each service. - Driveways, sidewalks, fences, streets, all asphalt areas, perimeters of buildings, retention pond edges and all areas that cannot be mowed shall be weed-eaten. - Clippings shall be removed from all pavement and concrete areas adjoining grass areas after mowing and weed eating. - All debris and trash shall be removed from the PfISD property including retention pond areas. Disposal of all litter and clippings shall be off-site. - Contractor shall not place any clippings or other grounds maintenance debris in District dumpsters. Contractor will be responsible for cost of extra dumpster pickups for improper disposal. SCHEDULING OF WORK 15. The Contractor shall have the ability to have a minimum of one (1) crew on site within 48-hours' notice. 16. All crews are required to check in and out of school's administrative office during each visit. 17. Work shall be scheduled between 8:00 AM and dark. Work may be performed beginning at 7:00 AM with prior approval from the District's Representative. No work shall begin prior to 7:00 AM due to city ordinance. 18. There will be no grounds maintenance conducted between 2:30 PM and 3:00 PM weekdays at elementary schools, between 3:15 PM and 3:45 PM at middle schools, and 4:00 PM and 4:30 PM at high schools while students are vacating the premises. Unless prior approval is given by district authorized representative 19. Work shall not interfere with after school playground usage by football, soccer, and other team practices or band practices that often occur between 4:30 PM and 7:00 PM. 20. All grounds maintenance must be pre-authorized and pre-scheduled by the District's Representative and may be cancelled and/or rescheduled due to educational activities and testing. 21. Usage of bathroom facilities at the campuses will not be allowed SCOPE OF WORK 1. This proposal is intended to provide Pflugerville Independent School District (known herein as Pflugerville ISD or the district), Pflugerville, Texas, with district requirements for Mowing & Miscellaneous Grounds Related Services, delivered, assembled, maintained, or installed (when applicable), in accordance with specifications and conditions embodied within this inquiry. Quantities, where listed, are to be considered estimated needs only. Pflugerville ISD reserves the right to purchase less than, or additional items as needed. 2. This Request for Proposal (RFP or bid) may be awarded to multiple vendors. 3. The project has an undetermined budget. 4. Service will be required at various times throughout the year. 5. Contractor shall provide all labor, equipment, supplies, materials, and personnel management for grounds maintenance, on an as needed basis, as described within this proposal document. All materials must be applied in accordance with the instructions, terms and conditions, and requirements/specifications contained within this document. 6. PfISD believes the information included in this RFP is materially accurate, however, the PfISD does not warrant this information to be free from errors or omissions. Proposers are encouraged to inspect the premises prior to submitting a response. 7. The warranty, general, special terms and conditions, insurance, submittal documents and specifications as stated herein shall apply and shall not be nullified, voided or altered in any way by the inclusion of the Proposer's pre-printed forms with this proposal or any other document submitted during delivery of product, invoicing, acknowledgement letters, emails, faxes, routine communications between the contracted parties, of subcontract employees, or third parties unless specifically acknowledged and agreed in writing by PISD. 8. Upon receipt of bids, the District will review the bids and may request additional information, including product or service presentations, as appropriate. GENERAL REQUIREMENTS 9. For the purpose of the contract, the District Representative shall be the District's Assistant Director of Maintenance and Grounds, or his/her designee. 10. The Contractor may be required to visit the premises where work is to be performed prior to work authorization, as it is the Contractor's responsibility to identify all costs associated with a particular project. 11. Prices must include all transportation costs. The District will not pay for mileage. 12. Time begins when Contractor has reached the designated job site. The District will not pay travel time to and from job site, or for time spent leaving the job site to pick up materials or personnel. 13. Upon completion of work Contractor shall clear the job site of any all debris. 14. Trash receptacles located on the District's property shall not be used to dispose of the refuse or any other materials. If Contractor is found to be using District trash receptacles, Contractor will be charged the current contracted price to have the receptacle emptied.