Drop off the sealed proposal (one bidder representative in-person) to a designated location just inside of the S. Elmwood Avenue entrance of City Hall, Buffalo, New York, 14202 on Wednesday, May 17, 2023 between the hours of 9:00 AM and 11:00 AM. The DPW will set a box up for the bidder to deposit the sealed proposal. There may be multiple bids on this date; it is the bidder's responsibility to properly label the sealed proposal and place the proposal inside the correct box. 2.) Mail the sealed proposals to Room 10, City Hall, Buffalo, New York, 14202 with ATTN to the Commissioner of Public Works, Parks and Streets. Bidders should allow for delivery before the bid opening (highly encouraged to schedule for delivery on or prior to Tuesday, May 16, 2023). It is also highly encouraged that bidders track delivery of their mailed proposals and use appropriate priority mail as necessary. City of Buffalo staff is available to accept deliveries on standard business days Monday-Friday from 8:00 AM to 4:00 PM. Due to the ongoing COVID-19 global pandemic, in-person attendance at the bid opening will not be permitted; however, bids will be opened via video/phone conference call. Bidder representatives can view the public bid opening by emailing Phillip Pecoraro (ppecoraro@buffalony.gov) by Tuesday, May 16, 2023 at 5:00 PM to be added to the meeting invitation. An updated meeting invitation will be sent prior to the bid opening to all that request to be added. If you do not have internet access or have questions about ordering from the website, please contact Avalon Document Services at (716) 995-7777. Addenda will be emailed from Avalon Document Services to Bidders listed on the official Plan Holders List. Bidders must acknowledge receipt of all Addenda by securely stapling in place all addenda within the front or back covers of the proposal book. All Addenda so issued shall become part of the Contract Documents. The City of Buffalo will not be responsible for full or partial set of Contract Documents, including any Addenda obtained from any other source. The City of Buffalo reserves the right to reject any and all bids and to waive any informalities therein. Questions regarding the Contract Documents should be directed to Phillip Pecoraro at ppecoraro@buffalony.gov. Bidders shall promptly notify Phillip Pecoraro at ppecoraro@buffalony.gov of any errors, omissions, conflicts or ambiguity within the Contract Documents. No questions or inquiries regarding this bid will be accepted within three (3) business days prior to the bid opening. Each bidder's attention is called to the General Municipal Law, which requires a bidder's Certification of Non-Collusion. Copies of such Certificates are part of the Proposal Form and, unless complied with, the bid will not be accepted.
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