The City intends to enter into an annual, renewable agreement with the firm selected to provide these services. The City will provide a scope of services for each specific request for engineering required under the Agreement. A request for services may include, but not necessarily be limited to, the following: Conduct site survey (property, topographic, photogrammetric, hydrographic, volumetric, and horizontal/vertical control surveys), prepare plats for land and easement acquisition, and land subdivision. Conduct engineering inspections, evaluation of public facilities and/or prepare reports. Perform civil engineering and minor transportation design for small and some mid-size projects, including preparation of cost estimates, preliminary design, final design, full contract drawings and specifications, construction contract documents, and reproduction services. Provide construction administration services which may include the following: assistance in pre-bid meetings, bid review and recommendations, and pre-construction meetings, holding on-site meetings with the contractor and/or property owners, conducting civic league meetings and public relations work, shop drawing review, issuing change orders, making periodic visits to the site to review progress of the work, conducting final and warranty inspections, and preparing as-built drawings for projects. Provide ad hoc professional services as directed by the Director of Public Works. Proposals submitted in the public procurement process are subject to public inspection in accordance with the Virginia Freedom of Information Act. Therefore, trade secrets or propriety information must be clearly identified to prevent their disclosure, and the reason why protection is required must be stated (City Code Sec. 33.1-9). Your proposal should address the proposed work and should include the following information: Professional qualifications of the project team, including resumes of the key staff individuals and their backgrounds. Profile of the firm's principals, staff, and facilities. Profile of the subconsultants and their backgrounds. Previous experience with similar types of projects, including the scope of work, the client, the status of the project, and the year the work was performed. The proposal should include statements concerning the availability and accessibility of staff to perform the work. Appropriate brochures, photographs or printed materials may be submitted at your option. In no event shall your proposal, including all attachments, brochures, covers, and dividers, exceed 20 sheets of paper. You are permitted to utilize the reverse side of all sheets. A list of current/proposed contracts in which your firm is engaged. Complete and include the attached Compliance with State Law - Authorization to Transact Business in the Commonwealth certificate. A written statement attesting that your firm maintains an errors and omissions liability insurance policy with a minimum limit of $1,000,000. Question Submission Deadline: June 15, 2023, 4:00pm The method of Contractor Selection has not been Determined at this time.
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