Site work and paving for a mixed-use development in Pingree Grove, Illinois. Conceptual plans call for site work for a road / highway; for paving for a road / highway; sidewalk / parking lot; sidewalk / parking lot; and water / sewer project.

Questions and inquiries pertaining to the selection process should be directed by email to Public Services Director Mike Pubentz, P.E. at pubentz_m@cityofelgin.org with the subject "US 20/Reinking Rd. PH III RFQ Inquiry" by June 21, 2023. 1. GENERAL INFORMATION The City of Elgin is seeking Statement of Qualifications from prequalified design firms for the State of Illinois to provide construction engineering services Project Need - City of Elgin has secured funding for reconstructing the intersection of U.S. Route 20 and Reinking Rd. (See Exhibit 1.1 - Location Map) into a roundabout with a singlelane around the roundabout, approach lanes and exit lanes, bypass lanes, splitter islands, a twoway left-turn lane, truck aprons, street lighting, sanitary sewer, water main, and storm sewer relocation, and landscaping. The City of Elgin is seeking Phase III construction engineering services for support during construction. Suspension and Debarment - CITY will make use of SAM Exclusions, IDOT's CPO's website and the three (3) other State websites to verify suspensions and debarments actions to ensure the eligibility of firms shortlisted and selected. Changes via the Addenda process - The City of Elgin shall not be held responsible for any oral instructions. Any changes to this Request for Qualifications (RFQ) will be in the form of an addendum, which will be posted on the website. Potential firms are advised to check the "Addendum Date" field on the RFQ posting page to ensure that they have the most recent solicitation files. Reservation of City Rights - The City of Elgin reserves the right to reject any or all Proposals, to waive any informality or irregularity in any Proposal received, and to be the sole judge of the merits of the respective Proposal received. 2. ANTICIPATED SCOPE OF WORK Project Components - The project shall consist of, but not limited to, PCC Pavement, Stabilized Subbase HMA, Aggregate Base Course Ty B, Combination Concrete Curb and Gutter, PCC Sidewalk, Stamped PCC, Water/Sewer/Storm utility relocation, pavement markings, ADA sidewalk improvements, soil erosion and sediment control implementations, and signage. Timeline - The project is anticipated to be let in November 2023 with a start of construction in April of 2024. Expected Problems - The following are issues that could be concerns during the construction: Schedule Coordination with Awarded Contractor, IDOT, and adjoining community of Pingree Grove Resident Notification and Satisfaction including notifications on the City's 311 system 2 Coordination with adjoining township road authority and Kane County Division of Transportation Project Budget - The estimated construction budget of the project is approximately $4 million. 3. SUBMITTAL REQUIREMENTS Submittal - Submittals will be accepted until 3:00 pm on June 28, 2023. Proposals (Statement of Qualifications) shall be limited to four (4) pages total. The proposal shall identify firm history, qualification, proposed staff, and project specific requirements. All firms shall also submit one IDOT BDE DISC 2 Template Conflict of Interest form with their submittal. Submittals received after the deadline will not be considered. The Firm name must be contained in the title of the SOQ document. The subject line shall include "US 20/Reinking Rd. PH III SOQ" followed by the firm name, e.g. "US 20/Reinking Rd. PH III SOQ - ABC123 Engineering, Ltd". The City will not be responsible for late, lost or misdirected emails. Failure to comply with the maximum page requirements and submittal deadline may be grounds for disqualifications. No compensation will be allowed to firms for expense incurred for this proposal / selection process. 4. SELECTION CRITERIA Selection Criteria - Proposals will be evaluated in accordance with the City of Elgin's QBS Policy and Procedures. Criteria for selection for this project is as follows: Technical Approach (20%) Firm Experience (20%) Specialized Expertise (10%) Staff Capabilities (Prime/Sub) (20%) Past Performance (30%) 5. SELECTION PROCESS AND SCHEDULE Selection - Depending on the proposals received, City of Elgin may select based on the written submittal, or require interviews. Once a firm is selected, City of Elgin will enter into contract negotiations with the top ranked firm. If an agreement cannot be reached with the top ranked firm, City of Elgin will start negotiations with the next highest ranked firm. The City of Elgin will enter into negotiations with the selected firm using the City of Elgin's standard Engineering Services Agreement. If the selected firm is unwilling or unable to promptly execute the City of Elgin's standard form Agreement the City of Elgin may then negotiate with the second or third highest ranked team until a contract is executed and approved by the City Council, or the City of Elgin, in its sole discretion, may decide to terminate the selection process.