The City of Glendale, Department of Public Works is seeking proposals from qualified Proposers to provide traffic-related electrical devices maintenance service (Maintenance Program). The out-sourced Maintenance Program will include maintenance of traffic signals, traffic signal battery back-up, traffic signal communications infrastructure, closed circuit television (CCTV) cameras, flashing beacons, intersection safety lights, in-roadway warning light systems, and miscellaneous electrical maintenance services The City of Glendale has a population of approximately 207,000 with 32 square miles of landmass. The City is centrally located within Los Angeles County and is immediately north of downtown Los Angeles. The City currently has a total of 243 intersections that are controlled by traffic signals. In addition, the City also has 42 CCTV Camera locations, 12 hard-wired flashing beacon systems, 45 solar-powered wireless flashing beacon systems, one in-roadway warning light (IRWL) system, 14 solar-powered wireless flashing beacon sign enhancement and 12 permanent speed radar signs. The IRWL system typically consists of 10 to 20 amber flashing lights embedded in the roadway surface and two to four pedestrian crosswalk warning signs with LED modules. All vehicular signal indications in the City are LED. Approximately 35% of the pedestrian signal indications are LED while 65% are incandescent. Most illuminated street name signs are fluorescent and the safety lights are a combination of high pressure sodium lamps and LED fixtures. Approximately 90% of traffic signals are controlled by Type 2070 controllers and 10% are controlled by Type 170 controllers. All controllers are running McCain 2033, Omni-ex, or 233 local traffic signal programs, with future plans to incorporate Intelight/QFree MAXTIME Program. Approximately 157 of the 243 traffic signals are networked to the Glendale Transportation Management Center (GTMC) and monitored by Intelights Maxview Advanced Traffic Management System. The TMC system server is located at 633 East Broadway on the 2nd floor of the Municipal Services Building. The communication system employed between the GTMC and field devices involves the utilization of single mode fiber optic cables that are housed in underground conduits. The communication protocol relies on a Gibabit Ethernet structure, which is administered through a network-based computer system that integrates and oversees the traffic signal, video detection, battery backup and CCTV network. The system also has some legacy point-to-point fiber connections in addition to its network-based architecture. The City is currently in the process of expanding its fiber optic communication system. The City desires to solicit proposals from qualified Proposers to provide maintenance services for a contract term of three (3) years, with the possibility of two (2) one-year extensions. This new contract will commence on September 1, 2023. The City must receive the Proposal . A Proposal received after this date and time will be considered non-responsive and the City will return the Proposal, unopened. A Proposal must be submitted with the attached Proposal Form package and all other information specified on Section IV of this RFP. Proposer must submit five (5) hard copies of the proposal (consisting of 1 original and 4 copies), and one (1) digital PDF copy of the proposal, on a flash drive, all in a sealed, clearly labeled envelope (or box). The cost estimate should be provided in a separate, SEALED ENVELOPE. A Proposal may be delivered by mail or in person. The proposer must submit a Request for Clarification in writing by letter or email to: City of Glendale Department of Public Works, Administration Division Attention: Sarkis Oganesyan, P.E., Deputy Director of Public Works/City Engineer 633 E. Broadway, Room 205 Glendale, CA 91206 Email: SOganesyan@Glendaleca.gov Request for Clarification must be received on or before 4:00 p.m., July 20, 2023 Last Day to Submit Letter of Objection Proposer 08/07/2023 by 4 p.m.
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