Bay Village City Schools (Cuyahoga County) is seeking Request for Qualifications for Architectural Pre-Bond Issue Assistance Services. This RFQ is being initiated to secure the services of a qualified firm to provide technical assistance as they prepare for a possible bond issue in November of 2025. The Community of Bay Village is located in Northeast Ohio in Cuyahoga County, just west of Cleveland. Bay Village is a charming mixture of both business development and a well preserved residential area. The population of Bay Village is approximately 16,000 (2020 census). The community offers a warm hometown atmosphere, while being accessible to the metropolitan center of Cleveland. Our current enrollment of approximately 2,500 students. They are taught in one building for Pre-K, one elementary building for grades K-2, one elementary building for grades 3-4, one middle school for grades 5-8, and one high school for grades 9-12. The district has joined the OFCC ELP Program to investigate options for new and/or renovated facilities. An OFCC facility assessment will be completed in 2024, and an OFCC ten-year enrollment projection was recently completed. Assist the District (and cooperate with OFFC) to provide technical expertise for preparing to potentially attempt a bond issue to build new and/or renovated facilities. The district is currently in the early planning stages and is working with the OFFC, under the ELP Program, to complete an updated Master Plan. 1. Assist the district with a study of various options. The district is considering consolidating, but needs to further study all reasonable options. 2. Validate the OFCC Facilities Assessment. 3. Assist the district in determining the need/desire of any LFIs including estimates of cost. This may include POR exercises and/or conceptual plan studies. It should consider such things as potential off site work scope. 4. Provide feasibility studies of potential sites for new buildings. 5. Provide necessary graphics to serve as informational/promotional tools for the potential bond issue. 6. Attend community meetings to present information and provide technical assistance. 7. Other scope that would assist the district in preparation for a ballot attempt. This scope would be limited to Pre-Design and does not imply continuance into full design service for the project should it become funded. A separate selection process for A/E services would occur only after the District has obtained their funding A Selection Committee will evaluate the RFQs and rank them based on most qualified. The Selection Committee will forward their recommendation to the Bay Village City School Board for final action. Bay Village City Schools reserves the right to prepare a short list of firms from the submitted proposals, conduct interviews or select the most qualified, and begin negotiations for a contract. This decision will be based on the number, and quality, of proposals received. If interviews are scheduled, they would be held within one hundred twenty (120) days of the RFQ deadline The method of Contractor Selection has not been Determined at this time.
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