Renovation of an elderly care / assisted living facility in Lubbock, Texas. Completed plans call for the renovation of a elderly care / assisted living facility.

The Texas Health and Human Services Commission (HHSC) is an agency within the Texas Health and Human Services (HHS) system. The Procurement and Contracting Services (PCS) division of HHSC administers solicitations for HHS. HHSC PCS is seeking competitive bids to establish contract(s) for general campus repairs at the Lubbock State Supported Living Center (LbSSLC) Both HHS Agencies, HHSC and DSHS, will be entitled to use any contract awarded as a result of this Solicitation. To be considered for award, Bidders must submit a comprehensive Response which includes all required information and documentation as outlined in this Solicitation to ensure the Bidder meets all requirements, possesses the required experience and qualifications and has the capacity to provide the goods and related services described in this Solicitation. See Appendix A, Submission Instructions and Response Checklist No Guarantee of Volume, Usage or Compensation HHS Agency does not guarantee any volume, usage, or compensation to be paid to any Contractor under any Contract resulting from this Solicitation. Additionally, all HHS Agency contracts are subject to appropriations, the availability of funds, and termination. The estimated historical quantities included in the Price Sheet are provided only as a guideline for preparing the pricing response and should not be construed as representing anticipated or actual quantities that will be required. Solicitation Components This Solicitation includes the following items: o Exhibit A - HHS Solicitation Affirmations o Exhibit B - PCS 111-Contract Affirmations and HHS Uniform Terms and Conditions (UTCs) o Exhibit C - Bid Execution Page o Exhibit D - Cost Proposal o Exhibit D1 - Pricing Sheet o Exhibit E - Bidder Reference Form o Exhibit F - HHS Online Bid Room Information o Exhibit G - Historically Underutilized Business (HUB) Subcontracting Plan (HSP) Requirements Procurement Schedule The Procurement Schedule dates on the cover page of this Solicitation are tentative. HHSC reserves the right to modify these dates at any time by issuing an addendum. Any events listed in the Procurement Schedule after the Response Deadline will occur at the discretion of HHSC. Responses must be received by HHSC prior to the Response Deadline as indicated in the Procurement Schedule or as changed via an Addendum. Every Bidder is solely responsible for ensuring its Response is received before the Response Deadline. HHSC is not responsible for lost, misdirected or late Responses. By submitting a Response, the Bidder represents and warrants that any individual submitting the Response and any related documents on behalf of the Bidder is authorized to do so and to bind the Bidder under any resulting contract. Withdrawal of Response Responses may be withdrawn from consideration or amended at any time prior to the Response Deadline by submitting a written request by e-mail to the point of contact listed in Section 6.1 (Sole Point of Contact and Communications). The e-mail subject line for withdrawal should contain the Solicitation (IFB) number as indicated on the cover page of this Solicitation. The Bidder is solely responsible for ensuring the email is received by HHSC before the Response Deadline. HHSC is not responsible for lost or misdirected e-mails. HHSC Overview The Health and Human Services Commission (HHSC) was created in 1991 to oversee and coordinate the planning and delivery of health and human services in Texas. It is established pursuant to Chapter 531, Texas Government Code and is responsible for oversight of Texas Health and Human Services agencies (HHS Agency). PCS administers the procurement processes, which include Solicitation announcement and publication, Bidder communications, receipt of Responses, screening of timely received responses, and facilitating the evaluation of qualified Responses. PCS, in coordination with each HHS program, manages the execution of the award, through issuance of Purchase Order(s) or other Contract document, resulting from this Solicitation. Definitions Unless the context clearly indicates otherwise, throughout this Solicitation, the definition given to a term below applies whenever the term appears in this Solicitation, in any Response (Bid) submitted in response to this Solicitation, and in any Contract awarded as a result of this Solicitation. All other terms have their ordinary and common meaning. ) Addendum - A written clarification or revision to this Solicitation issued by HHSC. b) Bidder - Entity or individual that submits a response to this Solicitation. This term also includes anyone acting on behalf of the entity or individual that submits a response, such as an agent, employee, or representative. See also Respondent below. c) Contract - A legally enforceable agreement between two or more parties. As a result of this Solicitation, HHSC may issue a Contract document or Purchase Order (see definition). d) Contractor - Each Bidder, business entity or individual, if any, awarded a Contract (Purchase Order) to provide the services or goods as a result of this Solicitation. e) Contract Term - The period of time during which the Purchase Order or Contract is in effect from the start date through the end date and may include renewal or extension periods. f) Debarment - An exclusion from contracting or subcontracting with state agencies on the basis of cause pursuant to Title 34, Part 1, Chapter 20, Subchapter G of the Texas Administrative Code, and the Federal System for Award Management (SAM). g) Deliverables - The services or goods specified in this Solicitation and any resulting Contract, that the Contractor shall perform or deliver to the HHS Agency for acceptance. h) Electronic State Business Daily (ESBD) - The electronic online directory, administered by the Comptroller of Public Accounts, Statewide Procurement Division (SPD), for publishing procurement opportunities which exceed $25,000 in total estimated value and for providing public notice of contract awards. The ESBD may be accessed through the CPA web site Note: The Texas Comptroller of Public Accounts (CPA) recommends utilizing Google Chrome when navigating CPA websites. i) Exhibit - A document, included as an attachment to this Solicitation, which provides terms and conditions, additional requirements and information related to this Solicitation. j) HHS Agency - The Texas Health and Human Services Commission (HHSC) and the Texas Department of State Health Services (DSHS), separately or combined. k) Purchase Order - A legally enforceable agreement between two or more parties. A Purchase Order is issued by HHSC indicating types, quantities, and agreed pricing for services and goods the Contractor will provide. Also considered a Contract. l) Response - All information and materials submitted in response to this Solicitation. May also be referred to as Bid or Bid Response. m) Respondent - A term interchangeable with Bidder. n) Scope of Work - The description of requirements, services, specifications for goods which may be required, and deliverables as provided in this Solicitation and any resulting Contract which the Contractor is required to provide. o) Solicitation - This document, including all exhibits, attachments, appendices, or Addenda (if applicable). May also be referred to as Invitation for Bid or IFB. p) Subcontractor - Any entity or individual that enters into a contract with the Contractor to perform part or all of the obligations of the Contractor under the Contract. q) Texas Identification Number (TIN) - The 11-digit identification number set up through the Texas Comptroller of Public Accounts which is required for any entity or individual to receive payment under a Contract with the State of Texas. Also known as Texas Payee ID Number required in Exhibit A, HHS Solicitation Affirmations. Further information regarding this number may be accessed on the CPA website r) Unit Rate - The set rate per the unit of measure (UOM), used for payment of the services, included on the Price Sheet under the Contract or Purchase Order. (e.g., Hourly, Daily, Weekly, Monthly, etc.). s) Vendor - A business entity or individual that supplies services or goods and may be a potential Bidder to this Solicitation. General Solicitation Information 6.1 Sole Point of Contact and Communications The HHSC PCS Sole Point of Contact for inquiries concerning this Solicitation is: Hadassah Gomez, CTCD, CTCM 512-406-2466 Hadassah.Gomez@hhs.texas.gov Bidders shall NOT use the e-mail address above for submission of a Response to this Solicitation. See Appendix A for submission requirements. Bidders shall direct all communications, including questions or clarifications relating to this Solicitation, in writing by e-mail to the HHSC PCS Sole Point of Contact named in Section 6.1 (Sole Point of Contact and Communications); communications by phone will not be accepted. See Appendix A for submission requirements. All other communications between a Bidder and HHS agency staff concerning this Solicitation are prohibited. In no instance is a Bidder to discuss cost information regarding this Solicitation and contained in a Response with the HHSC PCS Sole Point of Contact or any other HHS staff. Failure to comply with these requirements may result in disqualification of the Response. The Sole Point of Contact will authorize a secondary Sole Point of Contact in the event of their absence and, in such an event, will include the contact information for the secondary Sole Point of Contact in their automatic reply out-of-office e-mail message. Bidders seeking to contact the Sole Point of Contact should do so via e-mail in order to receive updated contact information. See also Section 6.2 (Exception to Sole Point of Contact) below. This restriction (as to only communicating in writing with the HHSC Sole Point of Contact identified above) does not preclude discussions between Bidder and agency personnel for the purposes of conducting business unrelated to this Solicitation. Offer Period By submitting a Response to this Solicitation, Bidder agrees that its Response will remain a firm and binding offer for at least the period of time, 240 days, as stated in the HHS Solicitation Affirmations (Exhibit A). Bidder may extend the time for which its Response will be honored and include the extended period in the Response. Submission of Questions or Clarifications All questions and requests for clarification must be submitted in writing by e-mail and include the following information: a) IFB Number and Title of Solicitation (cover page of this Solicitation) must be included in the e-mail subject line and in the e-mail body b) Section or Paragraph number from this Solicitation c) Page Number of this Solicitation d) Exhibit name, Section or Paragraph, page number from the Exhibit e) Language, Topic, Section Heading being questioned f) Requestor Contact Information must be included in the body of the e-mail submitted with questions Questions or requests for clarification received after the deadline set in the Procurement Schedule (cover page of this Solicitation) may be reviewed by HHSC but will not be answered. Scope of Work (SOW) 7.1 Scope of Services to be Performed The required services to be provided are general campus repairs at the Lubbock State Supported Living Center (LbSSLC). The Contractor will provide as-needed services for general repairs at the LbSSLC. Repairs will consist of all concrete work to sidewalks, ramps, parking lots and any other campus concrete needs; painting for both client homes and administration buildings; interior and exterior wall repairs for CMU walls and brick walls; installing interior and exterior doors, ceiling repairs and new lay-in ceilings. The Contractor will only use high-quality parts and materials like or O.E.M. products. All improvements and/or new construction shall comply with the latest Americans with Disabilities Act ("ADA") Title II accessibility guidelines and will require review and approval from the Texas Department of Licensing & Regulation ("TDLR"). Performance Schedule Contractor shall perform contracted services, including any minor adjustment call-back services, Monday through Friday between the hours of 8:00 a.m. and 5:00 p.m. (Central Time). Contractor shall not interfere with normal flow of business at the service location. Contractor shall respond to all service calls within four (4) hours of HHS Agency request to schedule a time with the Plant Maintenance Manager or Assistant Plant Manager to complete the required services, unless the Response Deadline is extended by the Plant Maintenance Manager or Assistant Plant Manager. Minimum Experience and Qualifications These minimum requirements apply to the Contractor and Contractor's personnel and any Subcontractor and Subcontractor's personnel. Bidder will submit documentation of experience and qualifications with Response, if requested in Exhibit D - Pricing Sheet. a) The Bidder shall have relevant experience required for the performance of the services as outlined in this Solicitation. The minimum experience required is three (3) years. b) The Bidder's personnel to be assigned to perform the services must be fully trained and, at minimum, have three (3) years relevant experience. c) Required Licensure and Accreditation: General Contractor's License d) All Contractor or Subcontractor personnel assigned to perform the services must be at least 18 years of age. e) The Bidder must provide a minimum of three (3) verifiable references for current or previous contracts of the same size and for similar or same services within the last two (2) years. See Exhibit E - Bidder Reference Form. *The list of planholders and/or interested bidders is not being tracked by the stakeholders involved with this project. If you are an interested contractor and wish to be listed as a bidder, please notify our editorial staff at addtobidlist@constructconnect.com.