Any request for proposals when issued shall contain terms and conditions relating to price, financial responsibility, technology, legal responsibilities, and other relevant factors as are determined by the governing authority or agency to be appropriate for inclusion; all factors determined relevant by the governing authority shall be duly included in the advertisement to elicit proposals.
After responsesto the request for proposals have been duly received, the governing authority or agency shall select the most qualified proposal or proposals based on price, technology, and other relevant factors and from such proposals, but not limited to the terms thereof, negotiate and enter into contracts with one or more of the persons or firms submitting proposals. If the governing authority or agency deems none of the proposals to be qualified or otherwise acceptable, the request for proposals process may be reinitiated. Proposers may obtain the detailed Request for Proposals by contacting Gail Newton, City Clerk of the City of Eupora at 662-258-2291. The City of Eupora reserves the right to reject any and all proposals, and waive minor informalities in any proposal, and to make an award in any manner, consistent with law, deemed in the best interest of the CITY. Proposals will be reviewed and may be taken under advisement for board consideration. The selected Contractor will be awarded the contract through an action of the Board of Aldermen of the City of Eupora, approving, and adopting the contract documents, providing for its enforcement and penalties as provided by law. It is the intent of this document to describe certain traits and characteristics conducive to the effective, efficient, safe, sanitary, and economical operation of a solid waste program for optimum serviceability and satisfaction in the City of Eupora. It is the intent of the CITY to accept proposals from professional solid waste companies with a proven track record of residential solid waste collection services. Please use the Price Proposal Form included herein. Each proposal shall be legibly written or printed in ink. If the proposal is made by an individual, his name and post office address must be shown. If made by a partnership, the name and post office address of each member of the firm or partnership must be shown. If made by a corporation, the proposal must show the name of the state under which the laws of the corporation is chartered and the names, titles, and business addresses of the President, Secretary, and Treasurer. Failure to properly sign proposal may disqualify the same. Proposers should familiarize themselves with the work herein contemplated by personally visiting the location of the work. Any proposal may be rejected in the case of any omission, alteration of form, additions or
conditions not called for, unauthorized alternate proposals, incomplete proposals, erasures, or irregularities of any kind. The successful proposer, upon his/her failure or refusal to execute and deliver the contract and bonds required within thirty (30) days after he/she has received notice of the acceptance of his/her proposal, shall forfeit to the CITY, as liquidated damages for such failure or refusal, the security deposited with his/her proposal. This Contract shall be for an initial term of six (6) years effective September 1, 2023. The initial term of this Contract shall be automatically extended without any further action by the parties for up to four (4) additional one (1) year terms upon the same terms and conditions unless the City of Eupora or Contractor elects to terminate this Contract effective upon the expiration of the initial six (6) year term by giving the other party at least ninety (90) days prior written notice of termination by certified mail, return receipt requested. Each proposal must be accompanied by a certified check of the proposer, negotiable; legally approved government bonds (at par value) or a proposal bond, duly executed by the proposer as principal and having the surety hereon a surety company approved by the owner, in an amount of Twenty-Five Thousand Dollars ($25,000.00). Such checks, or proposal bonds will be returned after the CITY and the accepted proposer have executed the contract, or, if no award has been made within 90 days after the date of the opening of proposals, upon demand of the proposer at any time thereafter, so long as he/she has not been notified of the acceptance of his/her proposal. The successful proposer(s) shall furnish within ten (10) days after notice of award a fully executed contract and a performance bond in the estimated annual fee for the proposals awarded on forms approved by the City of Eupora. The Performance Bond shall serve as security for the faithful performance of this contract.
.webp)
