Scope of Work
Core Requirements
o Initially set up stocking quantities of janitorial supplies at the location listed below.
Initial quantities will be agreed to at time of award by the vendor and the Fire
Department's designee;
o Make additional deliveries at the request and approval of the Fire Department.
o No substitutes of specified brands and packaging are accepted.
o Below is the list of items/quantities needed for a 6-month period. Requests for Further Information:
August 16, 2023 at 4:00 PM
Requests for information or clarification must be made electronically to the attention of:
Peter Wingate - Director of Purchasing
E-mail: pwingate@pawtucketri.com
Please reference the RFP / LOI number on all correspondence. Answers to questions
received, if any, will be posted on the internet as an addendum to this bid solicitation.
Ordering and Delivery
Deliveries shall be made between the hours of 7:00 AM and 7:00 PM, Monday through Friday.
Delivery and stock location may change at the discretion of the Chief of the Fire Departments at any time.
Items must be delivered by the Vendor; shipping items via UPS or Federal Express will not be allowed.
Items shall be delivered by the vendor to the following location: Station 2 155 Roosevelt Avenue The Vendor must obtain prior written approval for all orders. Only pre-approved
charges will be allowed. In addition to the indemnity provisions in the City of Pawtucket's Terms and Conditions of Purchase and to the fullest extent permitted by law, the selected vendor, its officers,
agents, servants, employees, parents, subsidiaries, partners, officers, directors, attorneys, insurers, and/or affiliates (Releasors) agree to release, waive, discharge and
covenant not to sue the City of Pawtucket, its officers, agents, servants or employees (Releasees) from any and all liability, claims, cross-claims, rights in law or in equity,
agreements, promises demands, actions and causes of action whatsoever arising out of or related to any loss, damage, expenses (including without limitation, all legal fees,
expenses, interest and penalties) or injury (including death), of any type, kind or nature whatsoever, whether based in contract, tort, warranty, or other legal, statutory, or
equitable theory of recovery, which relate to or arise out of the Releasors use of or presence in and/or on City of Pawtucket property. The Releasors agree to defend,
indemnify and hold harmless the Releasees from (a) any and all claims, loss, liability, damages or costs by any person, firm, corporation or other entity claiming by, through
or under Releasors in any capacity whatsoever, including all subrogation claims and/or claims for reimbursement, including any court costs and attorneys fees, that may incur
due to Releasors use of or presence in and on City of Pawtucket property; and (b) any and all legal actions, including third-party actions, cross-actions, and/or claims for
contribution and/or indemnity with respect to any claims by any other persons, entities, parties, which relate to or arise out of Releasors use of or presence in and on City of
Pawtucket property.
The Releasors acknowledge the risks that may be involved and hazards connected with use of or presence in and on City of Pawtucket property but elect to provide services
under any contract with the City of Pawtucket with full knowledge of such risks. Releasors also acknowledge that any loss, damage, and/or injury sustained by
Releasors is not covered by Releasees insurance. Releasors agree to become fully aware of any safety risks involved with the performance of services under any contract
with the City of Pawtucket and any safety precautions that need to be followed and agree to take all such precautions.
The duty to indemnify and/or hold harmless the City of Pawtucket shall not be limited by the insurance required under the City of Pawtucket Terms and Conditions of Purchase.
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