This is a service / maintenance or supply contract in Lexington, Kentucky. Contact the soliciting agency for additional information.

This is a request to submit a proposal for reconditioning the football equipment of the Middle Schools and High Schools for the Fayette County Public School district. The following Schools will be utilizing this contract: o Beaumont Middle School o Bryan Station Middle School o Crawford Middle School o Edythe J. Hayes Middle School o Leestown Middle School o Lexington Traditional Middle School o Morton Middle School o Southern Middle School o Tates Creek Middle School o Winburn Middle School o New FCPS middle school on Polo Club Blvd scheduled to open fall 2024 o Bryan Station High School o Frederick Douglass High School o Henry Clay High School o Lafayette High School o Paul Laurence Dunbar High School o Tates Creek High School Fayette County Schools currently use the following brands of football helmets. By submitting a proposal bidder acknowledges that they are knowledgeable of these brands policies and procedures for reconditioning and cleaning of their products. o Zenith o Schutt o Riddell o Adams o Rawlings It is estimated that each High School has about 115 helmets and each Middle School has 65-85 Helmets. FCPS does not guarantee a specific number of helmets under this contract. Estimates of any quantity are not implied or inferred from this RFP and are for informational purposes only Term of Contract: November 1, 2023 to October 31, 2024 The general terms and conditions, the RFP document, and a successful offeror's response constitute the final contract/agreement between FCPS and offeror. No contract/ agreement terms required by bidder will be considered by FCPS that are not submitted within the response. A successful offeror understands and accepts this as essential to the award of the RFP. A successful offeror who submits any subsequent document for FCPS to accept/sign understands and agrees that this will not be considered or accepted by FCPS. Following the submission of a response and the award of the RFP should a successful offeror take the position that an additional document with additional terms is required for a successful offeror to comply with terms of the RFP, the RFP award shall be considered void and offeror may be debarred from future work with FCPS. The Board of Education reserves the right to accept any bid/proposal, to reject any or all bids/proposals, to waive any irregularities or informalities in bids/proposals received where such acceptance, rejection or waiver is considered to be in its best interest. The Board of Education reserves the right to award by item, combination of items or lot. The Board of Education also reserves the right to reject any bid/proposal where evidence or information submitted by the bidder does not provide satisfactory proof that the bidder is qualified to carry out the details of the contract. Proposals may be returned by United States Postal Service, hand delivered or by any commercial carrier. Please note the Purchasing office is in a separate building from the district mail room and there could be a delay in getting responses sent by mail. It is not recommended to overnight responses as they may not arrive by the deadline. It is the company's responsibility to ensure the proposal arrives at the specified location by the date and time of the bid opening. Proposals should not be addressed to a specific person Proposals may also be submitted online at Vendor Registry. It is recommended if submitting proposals through Vendor Registry that time is allowed for the upload of the document. Electronic submissions that are late due to poor internet connection or technical difficulties related to the Vendor Registry portal shall not be considered. It is recommended that digital responses be submitted early enough to avoid these type of issues. It is the company's responsibility to ensure the proposal has been received by the date and time of the closing of proposals. Any proposals received after the due date and time listed on the cover page shall be considered a late proposal. A late proposal shall not be considered for award except under the following conditions only: The proposal was sent by mail and it is determined by the Purchasing Department that the late receipt was due solely to the mishandling by FCPS after receipt at the address specified in the solicitation. If an emergency or unanticipated event or closing interrupts or suspends normal FCPS business operations so that proposals cannot be received at the FCPS Purchasing Office by the due date stated on the cover page, the due date/time specified will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal FCPS business operations resume. The official time used for receipt of proposals is the satellite clock located in the conference room 131 where bid openings are regularly held. This clock is connected by satellite to be the official time of the United States as determined by the National Institute of Standards and Technology (NIST) and U. S. Naval Observatory (USNO). There will not be a public bid opening. Results of the RFP will be posted upon award. Contract is effective with a preferred beginning date of November 1, 2023 or date of Board approval (whichever is later) through October 31, 2024. Contract may be renewed for four additional one (1)-year terms, up to a total of five (5) years subject to approval of both The Board and successful offeror. Contract prices and discounts shall remain in effect for the entire contract and any agreed upon contract extensions, however additional discounts and/or special pricing are encouraged and may be accepted when consistent with other terms and conditions of the contract. If contract prices are changed during the renewal, offeror must provide new pricing and include sufficient reasoning for the price increase at least 60 days prior to the expiration of the contract. All questions must be submitted in writing through electronically