**As of September 5 2023, this project has not yet been awarded. A timeline for award has not yet been established.** Sealed proposals are requested and will be received by Town of Grottoes for furnishing and installing an advanced wireless water meter reading system The Town of Grottoes reserves the right to reject any and all proposals and to award a contract to a vendor deemed to be in the best interests of the Town. All requests for information, clarification or related inquiries shall be submitted via email to A.J. Hummel, Public Works Director, at ahummel@ci.grottoes.va.us [ahummel@ci.grottoes.va.us] by 2:00 p.m. on August 21, 2023. Requests for information and clarification received after this date will not be responded to by the Town. Answers and clarifications shall be shared with all vendors on or before August 23, 2023.
The Advanced Wireless Metering Reading solution, issued through this RFP, must meet all the
current and future needs within the defined service area. The scope of work involves but is
not limited to the provisioning of all the major components of a fixed network system which
includes software, hardware, and all necessary training and installation support.
For reliability and meter reading integrity, all system components should be of a single
brand purchased through a single vendor to provide a turnkey end-to-end offering to the
utility with verified compatibility between each component. Available system components
furnished will include:
o Water Meters
o RF-enabled (radio frequency) Endpoints
o Network Infrastructure Data Provided Through a Propagation Study (future AMI
upgrade)
o Network Hosting Software
The Prospective Bidder shall prepare and submit as part of the technical proposal a
propagation study for reading all meter locations in the system for potential future upgrade.
The Proposer may request from the Town an Excel database containing the service
addresses for water accounts, along with potential infrastructure locations with
approximate latitude and longitude for each property or site. The latitude and longitude
are the parcel centroid. Not all services may be on this list and some locations may have
multiple meters. The Prospective Bidder shall assume there is at least one meter at each
property. Bidders should present their bid in a logical phased approach with Phase 1 not
exceeding $230,000. All requests for information, clarification or related inquiries shall be submitted via email to
A.J. Hummel, Public Works Director, at ahummel@ci.grottoes.va.us by 2:00 p.m. on August
21, 2023. Requests for information and clarification received after this date will not be
responded to by the Town. Answers and clarifications shall be shared with all vendors on or
before August 23, 2023.
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