Site work and paving for a road / highway in Wheaton, Illinois. Completed plans call for site work for a road / highway; and for paving for a road / highway.

All Contracts for the Construction of Public Works are subject to the Illinois Prevailing Wage Act (820 ILCS 130/1-12). Submit a hard copy bid to: City of Wheaton 303 W. Wesley Street - 1 st Floor Finance Counter Wheaton, IL 60187-0727 Attn: Tina Walters, C.P.M., Procurement Officer All hard copy bids shall be submitted in a sealed package marked with the following information: o Bid Name & Number o Bid Closing Date o Bid Closing Time o Vendor Name and address Solicitations are open to all business firms actively engaged in providing the materials, equipment, and services specified and inferred. Active engagement will be verified via references. These General Instruction Regarding Solicitation for Contracted Services apply to all solicitations for contracted services by the City of Wheaton and shall be incorporated as part of the written and signed Agreement with the successful Bidder along with any addenda items which are issued, unless otherwise specified. For solicitations involving the IDOT "Standard Specifications for Road and Bridge Construction": Section 102 of the IDOT "Standard Specifications for Road and Bridge Construction," (the "Standard Specifications"), Adopted January 1, 2022, pertaining to the advertisement, bidding, award, and contract execution shall not apply to this solicitation and contract. Where these General Instructions Regarding the Solicitation of Contracted Services (the "Solicitation Instructions") are inconsistent with any provision of the IDOT Bureau of Local Roads and Streets Special Provision for Bidding Requirements and Conditions for Contract Proposals, these Solicitation Instructions shall control. DEFINITIONS: The following words and phrases, when used in these General Instructions Regarding Solicitations for Construction or Contracted Services document shall have the meanings as specified herein. A-1) Agreement: The written contract between the City and the Bidder covering the work or services to be performed, which includes all other documents that are attached to the Agreement or incorporated by reference and made a part thereof. It shall be understood that the words "Contract" and "Agreement" are synonymous in these documents. A-2) Proposal or Bid: The complete and properly signed bid to do the work or services for the sum stipulated therein, submitted in accordance with the bidding or proposal documents. It shall be understood that the words "bid", and "proposal" are synonymous in these instructions and in the Invitation to Bid documents. A-3) Bidder/Proposer: The person, firm, or corporation submitting a bid or proposal. A-4) City: The City of Wheaton, Illinois, an Illinois Municipal Corporation. A-5) Offer: A signed Proposal or Bid that is timely delivered to the City. A-6) Solicitation: The City's request for an offer from a Bidder for the provision of work, services and/or goods. It shall be understood that the words "solicitation" and "invitation to bid" are synonymous in these instructions and in the Invitation to Bid documents. Documents: a) TThe City of Wheaton's website is the official source for all documents related to this solicitation. The City is not responsible for documents distributed by any other source. The City will not transmit solicitation documents to prospective Bidders by way of a facsimile machine. b) It is the responsibility of the Bidder to seek clarification of any requirement that may not be clear. This includes a review of all solicitation documents. c) Questions concerning this request shall be submitted via e-mail to the attention of the Procurement Officer by the last date for questions as reflected on the Notice to Bidders document. A written response in the form of an addendum will be posted on the City's website for all Proposers to download. It is the responsibility of the Proposer to review all addendums. d) Any interpretation, correction or change of the solicitation documents will be made by published Addendum on the City's website. Interpretations, correction, and changes to the solicitation documents made in any other manner will not be binding. e) Bidders shall acknowledge the receipt of any addendum. Offers: a) Offers including goods or equipment must include Manufacturer's warranties, and/or guarantees. b) Offers including service during the warranty/guarantee period must include, in writing, any restrictions, and/or associated costs. c) FORMAL OFFERS must be submitted on the forms provided, completed in ink or typewritten, with all blank spaces filled in, properly signed in ink in the proper spaces and submitted in a sealed envelope and delivered to: City of Wheaton 303 W. Wesley St.-1 st Floor Finance Counter, Wheaton, IL 60187 prior to the bid opening date and time. d) Bidders may attach separate sheets of paper for the purpose of explanation, exception, or alternate proposal and to cover required unit prices. All such attachments must be no larger than 8.5 x 11 inches. e) No erasures are permitted. Mistakes may be crossed out and corrections typed adjacent, initialed, and dated in ink by the person signing the offer. f) Offers must reference the project name and date of the Bid opening. Documents should not utilize binders, folders, or papers larger than 8.5 x 11. g) Bids shall be identified as such on the outside of the sealed envelope by marking the envelope "SEALED BID" and with the following information: Company name, address, item, or service proposing, date and time of opening. h) Delivery of an offer is acceptance of the City's Agreement. Proposals containing terms and conditions contrary to those specified may be considered non-responsive. BONDS Bid Bond: A Bid Bond/Bid Deposit of 10% of the full contract price is required with your bid submittal. Payment Bond: The successful Bidder shall provide an original Payment Bond equal to one hundred ten percent (100%) of the full amount of the award. Performance Bond: The successful Bidder shall provide an original Performance Bond equal to one hundred ten percent (100%) of the full amount of the award. The cost of said bonds shall be included in the total bid amount. INVOICES All invoices shall reflect the following applicable information: Agreement number, name of the Project, name of the Contractor, and the services/deliverables with the price depicted in the same format as the offer. Invoices shall be emailed to Accounts Payable at AP@wheaton.il.us. When contractors file certified payroll with IDOL, they will receive a '.pdf confirmation' copy of their submission. A copy of this '.pdf confirmation' shall be attached to all invoices. Not attaching the confirmation page may cause delays in payment. All questions, either administrative or technical, shall be submitted via email to Tina Walters at twalters@wheaton.il.us no later than August 28, 2023, at 11:00 am (CST).