**As of October October 17, 2023, this project has not yet been awarded. A timeline for award has not yet been established.**
The City of Kyle is accepting proposals for park security cameras at Gregg-Clarke Park, Steeplechase Park, Waterleaf
Park, Lake Kyle Park, Mary Kyle Hartson City Square Park, and Heroes Memorial Park as stated in this RFP and posted on
our website: www.cityofkyle.com. The City of Kyle invites qualified companies to submit proposals to provide security
camera cost estimates for the city parks. The city is seeking a company with security camera experience as well as
experience working with public municipal agencies. All proposals received will be reviewed by City Staff. The staff's recommendation will go to the Kyle City Council for final
approval.
Proposals should be clearly marked, "PARK CAMERAS-RFP-2022-03-PARD". Any proposal received later than the
specified time, whether delivered in person, postal mail or emailed shall be disqualified. The City of Kyle will not be
responsible for delivering mail from the post office. The City of Kyle will not be responsible for proposals delivered to
any location other than the one specified above. The City of Kyle will not be responsible for emailed proposals that did
not get into "in-box". Respondents are encouraged to hand deliver their proposals well ahead of opening time or follow
up to confirm their proposals were received before the deadline.
The City of Kyle reserves the right to reject any or all proposals submitted. Resolution 795-Adopted March 20, 2012: The
City of Kyle City Council herby gives local preferences if the contractor meets requirements under the Local Government
Code Section 271.9051. This Request for Proposal is for one (1) year of services beginning with September 19, 2023.
3. The Request for Proposal is to include cost estimates to include, but not limited to installing video security
cameras at Gregg-Clarke Park, Steeplechase Park, Waterleaf Park, Lake Kyle Park, Mary Kyle Hartson City Square
Park, and Heroes Memorial Park
4. It is customary and common for City Departments to request proposals for participation in programs funded or
sponsored by the City. By submitting an RFP, the organization agrees to the terms and proposals being
submitted.
5. The Kyle Parks and Recreation Department reserves the right to accept or reject any proposal submitted for any
and all reasons.
6. The proposed budget for this project is not to exceed $97,600. All associated costs are limited to only the area
allowed within the budget.
7. Cameras must meet safety, design, and installation standards for quality security cameras.
8. Cameras must be installed in full compliance with all applicable local, state, and federal regulations.
9. Winning proposals shall work with the City to obtain access agreements and applicable liability insurance
policies.
10. The Contractor shall provide Certificate of Liability equal to or exceeding $1,000,000 for General Liability, which
will cover performance of its services under this agreement. The contractor will carry complete, adequate
workmen's compensation insurance covering all employees of the contractor. Current certificates of all
insurance, showing the City as an additional insured, must be submitted to and maintained on file with the City.
11. The Contractor will comply with all applicable federal, state, county and city ordinances and regulations in
performing all services to be rendered by the Contractor under this Agreement.
12. The contractor shall provide cell phone contact information to ensure communication during the installation of
the cameras.
13. The contractor shall provide a map with camera location and coverage area.
14. The contractor shall provide a description of the security camera hardware and a list of what is included in the
cost estimate.
15. The contractor shall provide a written timeline of camera installation.
16. The proposal shall include a company narrative that includes, but not limited to:
The history of the company
The experience of the company's principals
A descriptive narrative of the proposed pool improvements
The number of security camera projects and municipalities the company has worked with in Texas in the
past five years similar to the scope and size of this proposal and a list of these Texas cities of similar size
and scope with contact information for reference purposes.
Photos, video or links to security camera projects that the company has completed during the last 5
years in Texas of similar size and scope.
17. The City of Kyle reserves the right to increase, decrease and/or adjust the security camera needs based on
adopted budget.
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