Renovation of a theater / auditorium in Cleveland, Ohio. Conceptual plans call for the renovation of a theater / auditorium.

Description: The City of Cleveland's Division of Architecture and Site Development (DASD), through the Director of the Mayor's Office of Capital Projects (MOCAP), is soliciting proposals for Professional Architectural/Engineering Services for roof replacement and facade repairs to the Public Auditorium building. The Division will evaluate proposals received and intends to select one (1) team for the project. See Full RFP and Exhibits for complete information. Description of Need Public Auditorium is a significant historical building in downtown Cleveland. Public Auditorium originally opened in 1922 with the Little Theatre and Music Hall added eight years later. It consists of Public Auditorium, Music Hall, and Little Theatre. Additionally, the Facility has a Conference Center comprised of thirteen meeting rooms. The Facility is architecturally stunning and has a rich history of holding many notable political, sporting and music events. The Stage roof and Music Hall roof were replaced in 2019 and 2022 respectively. The City is now soliciting assistance in designing roof replacement and facade repair plans for Public Auditorium. Scope of Services requested include Field Surveying, Schematic documents, Design documents with Specifications, and Construction Administration services. Based on assessments conducted by MOCAP, the intent of this scope is remediation of the building envelope to improve weather-tightness, habitability, and building longevity, including: - Complete roof replacement, including flashings, trim, and accessories. - Correction of rainwater conducting systems, including roof drains, leaders, gutters, downspouts, and sewer tie-ins. - Concrete and stone facade repairs including but not limited to spalling repair, crack arresting and repair, repointing and sealant removal and replacement. - Identify opportunities for envelope improvement. The Public Auditorium roof is approximately 78,200 S.F. The roof is currently spray foam insulation system with elastomeric topcoat applied in the 1970's, over the existing coal tar built up roof. In addition, the spray topcoat extends to cover the existing metal copings. The roofing system has deteriorated and will need to be replaced (refer to Public Auditorium Assessment; Exhibit H). The Public Auditorium exterior facade consist of limestone and granite panels. Pieces of limestone have spalled off the building. Pieces are stored and will need to be assessed to determine if the may be used in the spalling repair. Questions The deadline for any and all questions, including if this RFP should contain any discrepancies or commissions, or if the intended meaning of any part of this RFP is unclear or in doubt, shall be Friday, September 15, 2023 at 12:00PM Noon Local Time. Questions should be directed/addressed via e-email to the following: Mr. Carter Edman Manager Division of Architecture and Site Development, MOCAP cedman@clevelandohio.gov Mr. Michael Stahl Division of Architecture and Site Development, MOCAP mstahl@clevelandohio.gov Proposal documents shall in in pdf format. Proposal documents may be sent as attachments or via embedded link in the email, depending on file size. If sending a link, provide any necessary downloading instructions. Submit Services Proposal and Fee Proposal as described in the "Proposal Submission Requirements" section of this RFP. Fee Proposals shall be a separate pdf file from the Services Proposal. File names must clearly identify the firm's name and which file is the Services Proposal and which is the Fee Proposal. Deliverables: Bid Documents: A full master set of reproducible final (100%) Construction Documents on Mylar (or other approved medium) and in electronic format ("~.pdf" AND "~.dwg" AutoCAD(R) for Drawing files; "~.pdf" AND Microsoft Word(R) "~.doc" for Specification files) on compact disc or via electronic download shall be provided to the Division of Architecture and Site Development for use in compilation of the bid package. Files may be compressed in a "~.zip" file format. Bidding Activities: The Consultant shall assist the City of Cleveland in Bidding activities, including, but not limited to: Preparation of bidding documents and forms Preparation of the Conditions of the Contract and the form of agreement between the City and all Contractors. Attendance and participation in Pre-Bid Meeting. Assist the Division of Purchases and Supplies in providing answers to bidder's questions during the bidding period. Assist in the preparation of any Addenda. Assist in obtaining, tabulating, and analyzing bids. All other bidding activities set forth in more detail in the Sample Professional Services Agreement attached to this RFP as Exhibit E.