Send questions or inquiries to Charles Robinson, Purchasing Assistant at
charles.robinson@ccaurora.edu. This is the SOLE point of contact regarding this solicitation. Objective: Community College of Aurora (CCA) is requesting quotes in accordance with the
specifications, terms and conditions of this solicitation for the product(s) or service(s) as described in price
sheet below. Quotes shall include all materials, labor, permits, and all other necessary fees. Costs not
included in the vendor's quote will not be paid by CCA. CCA reserves the right to purchase additional
goods and services at the same bid prices or lower within a reasonable period of time.
Vendors are required to adhere to the State of Colorado's Purchase Order Terms and Conditions
Minority/Women Based Enterprises
It is the State's goal to achieve maximum participation of minorities and women owned businesses in the
procurement process. Accordingly, minority and women owned business enterprises are to be utilized
whenever possible.
Service Disabled Veteran Owned Small Businesses (SDVOSB)
In accordance with House Bill 14-1224, CCA reports on contracts with Service Disabled Veteran Owned
Small Businesses (SDVOSB) who are incorporated or organized in Colorado or maintain a place of
business or have an office in Colorado. HB 14-1224 also provides for the application of a 5% preference
allowance. CCA will apply a 5% preference allowance to the cost proposal for evaluation purposes. Only
SDVOSBs that meet minimum specs will be considered for the percentage preference and the preference
is considered for evaluation purposes only. Bidders who qualify as SDVOSBs ad provided for HB 14-
1224 are required to submit documentation from the US Department of Veterans Affairs with their
response.
Section 2: VENDOR REQUIREMENTS
FEIN Information
Each bidder is requested to submit a completed W9 form with their solicitation response. New vendors who
are not incorporated may be required to submit additional vendor setup forms prior to award and issuance
of Purchase Order. Due to Covid restrictions no drop off
bids will be accepted. Bidders will not be able to respond to the solicitation on-line through VSS.
Bidders are urged to read the document thoroughly before submitting a response. Quotes must be in
accordance with specifications and terms and conditions herein set forth and/or attached and remain valid
for sixty (60) days from Bid award date.
Time and date validation will occur in the Purchasing Office based on email time and date. Do not submit
an alternate or optional quote unless requested. If a vendor submits more than one (1) quote, the
entire quote will be non-responsive, therefore disqualified. Do not re-type this request for quotation.
In the case of equal bids, Colorado-based business(es) will prevail as allowed by law. Bid unit prices and
extended amounts when called for. In case of mathematical error in extensions, the unit price will prevail.
All quotes shall be exclusive of any Federal or State taxes from which the College is exempt. Certificate
provided upon request.
Estimated bid prices are not acceptable. Prices quoted must be all-inclusive including freight. No fees,
other than those quoted in bid response will be allowed.
CCA reserves the right to adjust quantities stated in this solicitation. Available funding versus prices bid
may affect actual quantities ordered. CCA may choose to increase or decrease quantities stated in the
documents depending on the circumstance. CCA is not obligated to place any order for a given amount
subsequent to the award of this solicitation. CCA may use any stated estimated quantities in the award
evaluation process. In no event shall CCA be liable for payments in excess of the amount due for
quantities of goods or services actually ordered.
CCA reserves the right to purchase additional services at quoted or current market prices, whichever
amount is lesser, for the period of sixty (60) days following date of purchase order.
It is the responsibility of all respondents to check the VSS System for the awarding of the solicitation. No
other notifications will be given. Scope of Services:
It is the intention of Community College of Aurora to retain a qualified materials testing and inspection agency
to provide testing and inspections required by or referenced in the appendices listed & linked below.
Appendix A.1 - Project Manual Vol.1
Appendix A.2 - Project Manual Vol.2
Appendix B - Drawings
Appendix C - Construction Schedule
Appendix D - Geo-Tech Report
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